Administrative Assistant QuickBooks Bookkeeper

We are seeking an organized and proactive Administrative Assistant /QuickBooks Bookkeeper to join our Commercial Real Estate organization. You will be using QuickBooks to perform their accounting, payroll, and bookkeeping tasks. Your duties and responsibilities include a mix of clerical and administrative work. You will collaborate closely with accountants and department heads to review financial statements and perform any bill reconciliation services to ensure the accuracy of all statements.

When guests arrive at the office, you will greet them and determine the reason for their visit.  You will support our staff with clerical duties, including answering phones, making copies, and organizing files. When necessary, you will also input information into our database to ensure our electronic files are updated. We prefer candidates who have some administrative support experience.

Administrative Assistant Duties and Responsibilities

• Welcome and greet clients and office guests
• Support office staff and executives with clerical tasks
• Plan and schedule meetings, presentations, other office-related events, and travel arrangements; send reminders regarding upcoming appointments
• Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
• Record and keep track of all money that flows in and out of a company.
• Organize and enter invoice information, spending reports, and taxes
• Type out paper and electronic correspondence and prepare outgoing mail and packages for executives
• Help prepare presentation materials
• Monitor and maintain office equipment and supplies; request repair or restocking when necessary
• Ensure office is kept clean and organized at all times

Administrative Assistant Requirements and Qualifications

• Minimum High school diploma 
• 1+ years of experience as an administrative assistant a plus
• Intermediate or above proficiency with QuickBooks
• Fast, proficient, and accurate typist
• Proficient with Microsoft Suite and common office equipment
• Excellent customer service and communication skills
• Self-starter who works well independently