Office Manager

Position:                            Office Manager

Reports to:                        Director of Administration

OUR CULTURE:

We move to the beat of a different drum. Our core values aren’t just words on a piece of paper but something we strive to live out every day. We make a difference in the lives of our employees, their families, and our communities. We accomplish this by using our time, talents, and resources. Each of our locations support local charities and we offer the opportunity to participate in international mission trips.

We are committed to our culture. We rally behind our core values, and we deliver a positive experience to our customers. We celebrate our employees’ success and encourage our team members to bring their insights and recommendations to the table. Are you ready to discover your true potential? Are you ready to join the Lineage family?

POSITION SUMMARY:

 The Office Manager will be responsible for coordinating and performing a diverse set of support tasks to ensure the organization and facilities operate smoothly and efficiently.  This position will successfully manage administrative and accounting functions as well as assist with company events, promote company culture, and maintain/strengthen Lineage’s Purpose, Mission, and Core Values.

RESPONSIBILITIES:

• Direct oversight of all financial and accounting activities, including billing, cash receipts, purchasing, and collections for Lineage Connect offices
• Provide customers internal/external with a high level of service ensuring their satisfaction
• Manage location specific vendor processes through auditing of orders, postings, deliveries, and billings.
• Prepare routine administrative paperwork by gathering data, compiling information, and preparing reports, as required
• Assist as required in the preparation of revenue and expense budget for the administrative department
• Maintain, reconcile, and administrate GL accounts including, A/R, A/P, cash accounts, etc.
• Assist with completion of monthly bank reconciliation, financial reports, and file with required regulatory agencies (such as sales tax reporting)
• Manage according to all company/corporate policies, procedures, and processes
• Recruit, hire, train and manage administrative staff including conducting performance evaluations, coaching, and developing
• Conduct regular local, group and 1:1 administrative staff meetings to effectively manage and motivate
• Support corporate HR and employees as needed with onboarding, training, onsite employee questions, and paperwork assistance
• Collaborate with production to ensure safety and OSHA requirements are met
•  Responsible for the planning and implementation of all office gatherings/company meetings/travel
• ·Ensure continuous learning by attending/participating in conferences/training’s
• ·Manage local marketing inventory
• ·Assist with facilities coordination (including but not limited to neat, organized, clean, all lights working, all office equipment operating to standard, building maintenance kept up to date, use monthly facilities checklist for proactive maintenance upkeep, etc.)
• Responsible for the internal office supply process
• Live out Lineage core values of Integrity, Growth, Family Culture, Pursuit of Excellence, and Compassion in all aspects of the job
• Other duties as assigned

QUALIFICATIONS:

•  Bachelor’s Degree in related field or 5+ years’ management experience preferred
• Advanced QuickBooks experience
• Proficient in Microsoft Office
• Possess a valid driver’s license in the state of residence with a good DMV record
• Knowledge of management principles and practices and implementation
• Demonstrated ability to lead people and build effective teams
• Excellent verbal and written communication skills
• Ability to manage expenses and vendor management
• Organizational and coordinating skills
• Time management skills, initiative, self-motivated
• Problem solving/analysis
• Customer/client focus
• Business acumen and strategic thinking
• Ability to manage priorities and oversee multiple ongoing projects
• Must be able to delegate as needed
• Excellent training, coaching and interpersonal skills
• Exceptional work ethic with proactive approach and accountability

SUPERVISORY RESPONSIBILITY:

•  This position has supervisory responsibilities.

WORKING CONDITIONS AND PHYSICAL EFFORT:

• This position is in a office/warehouse environment
• Standard & specialized office equipment is used (such as computers, phones, copier, mail machine, folder inserter, printers, sorters, etc.) as well as tool use (screwdriver, clamps, drills, pliers, wrenches, etc.)
• Mix of physical and sedentary position 
• This position would require some lifting/carrying (up to 25lbs)
• Filing, bending, standing, reaching with hands/arms, using tools, etc. as necessary
• While performing the duties of this position, the employee is required to speak and hear

TRAVEL:

•  This position requires occasional regional travel to remote Lineage offices as needed up to 20% of their time (if applicable)

BENEFITS:

Lineage Offers full time employees with the following benefit options:

• Medical, Dental, Vision Insurance
• Company paid Long Term Disability and Basic Life Insurance
• Voluntary Additional Life Insurance/AD&D, Short Term Disability, Accident Insurance, Critical Illness Insurance, and Hospital Insurance
• 401k and Roth 401k with discretionary employer contributions
• Paid Time Off starting at 12 days, and accruals start upon hire
• Paid Holidays
• Annual Company Bonus Programs
• Area Caring Teams designed to meet the needs of our employees, whether it be emotionally, financially, or spiritually

Lineage is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, religion, national origin, disability, sexual orientation, gender identity or expression, pregnancy status, marital status, military or veteran status, genetic disposition or any other reason protected by law.