Catering Coordinator at Winfield Street Coffee - Stamford

Winfield Street Coffee in Stamford, CT is looking for one Sales and Catering Coordinator to support the Operations Team. to join our 20 person strong team. We are located on 96 Broad Street, with additional locations in CT, NY, and FL. Our ideal candidate is dynamic and energetic. You'll work with clients and staff performing catering sales administrative responsibilities, including drawing contracts, providing quotes, reporting, etc, as well as working with the operations team ensuring the orders are going correctly and following up with clients to ensure their satisfaction, delivering orders, and prospecting new clients. Candidate should be highly organized, detail-orientated, and an exemplary time manager, and must possess excellent written and verbal communication. Previous hotel/catering sales/related experience is preferred. Excellent computer skills required.

HOURLY or SALARY to be discussed + COMMISSION

This is a full time position.

SCHEDULE: Monday Through Saturday 6am to 2pm (some weeks it may vary depending on events and catering jobs)

Benefits

• We offer many great benefits, including free early access to your pay through Homebase.
• Accrued vacation pay
• Sick pay
• Employee meals
• Coffee drinks complimentary
• 25% employee discount, including on merch
• 10% family discount

Responsibilities

• Answering catering calls and emails
• Updating our catering guide, as needed
• Preparing correspondence, contracts, proposals, event checklists
• Assigning drivers and staff for the catering jobs and events
• Ensuring store managers are updated about client's requests and order changes
• Creating and maintaining customer files
• Maintaining sales systems
• Completing RFP’s 
• Qualify and transfer all incoming leads, via phone, email, and in person, to appropriate Manager
• Draw contracts
• Send quotes, receipts and invoices to client
• Put together Sales press packets
• Cost Estimates and quotes, including vendor partners like rental companies
• Create, complete, and update Event Orders Checklists (EOC), work with Managers and Clients for event details
• Print and distribute EOCs for each event weekly, add events to catering platform and scheduling platform
• Distribute EOC revisions daily
• Maintain Event Manager Spreadsheet weekly
• Weekly, Quarterly and Yearly Sales Metrics Reports 
• Weekly Catering and Social Events Sales Reports
• Check staff and driver availability in Homebase and place hiring ads as needed
• Provide site tours for clients and hold sales meetings
• Capture additional clients via cold calls and sampling visits
• Create and print menu cards and platter food labels or chalkboard as needed
• Maintain event equipment and auxiliary (tables, table cloths, chalkboard, espresso machine, etc)
• Update pricing, item, and contract forms
• Deliver catering orders and work events

Qualifications

• Maintaining and ordering supplies, equipment, and auxiliary event supplies
• Preparing reports
• 2-5 Years of Hospitality and Events Experience is a plus
• Previous experience in a Sales and Catering department is a plus
• Computer proficiency and experience with: Microsoft Office, Word, Excel. Experience with Clover, Ezcater, Teams are all a plus.
• Must be able to lift 25lbs. 

We are looking forward to hearing from you.

Available shifts and compensation: We have available shifts all days of the week. Compensation is $20.00 - $35.00/hour.

About Winfield Street Coffee: We are a growing coffee shop chain serving Counter Culture Coffee and awesome sandwiches and salads! Our Mission: Winfield Street Coffee was created to be a community gathering coffee place where guests can find a warm smile, excellent coffee and creative food. Learn more about us at www.winfieldcoffee.com.

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