Clerk (Attendance)

Job description:

The Clerk’s overall function is to be the initial contact point for visitors entering the school. The Clerk provides a warm and confident image of the school to students, teachers, staff and visitors. The Clerk supports the students, teachers and staff by answering phone calls, greeting students and visitors, coordinating dismissal, and performing a variety of administrative tasks. The Clerk supports the Principal by coordinating meetings, preparing correspondence and performing other administrative tasks.

Responsibilities include:

• Create and maintain a welcoming and efficient front office that is organized and professional
• Greet students and visitors warmly and professionally.
• Responsible for administering student entrance and exit procedures.
• Be attentive, patient and fair with students and treat parents as valued and respected stakeholders.
• Assist students and others with routine matters and refer non-routine matters to the operations manager or other appropriate supervisor.
• Gather and make morning and afternoon announcements and coordinate early dismissal of students according to school procedures.
• Answer telephones and direct callers appropriately.
• Follow safety and emergency procedures and guidelines.
• Prioritize and perform a variety of administrative tasks according to the needs of the day.
• Coordinate operational communication with management, Building Engineer, and other appropriate personnel using walkie-talkies.
• Coordinate meeting space, catering, and other meeting needs.
• Other duties as assigned.

Minimum Requirements

• Education: High School diploma or GED.
• Work Experience: 1 year of clerical experience preferred.

Physical Abilities & Working Conditions

The Physical Abilities and Other Conditions of Continued Employment listed in this section are representative of, but are not intended to provide an exhaustive list of Physical Abilities and Other Conditions of Continued Employment which may be required of positions in this class. Purpose Built Schools Atlanta encourages persons with disabilities who are interested in employment in this class and need reasonable accommodation of those disabilities to contact the Human Resources Department for further information.

• Vision: (which may be corrected) to read small print; view a computer screen for prolonged periods.
• Hearing: (which may be corrected) to answer telephones and tolerate exposure to noisy conditions.
• Speech: to be understood in face-to-face communications; to speak with a level of proficiency and volume to be understood over a telephone.
• Upper Body Mobility: use hands and fingers to feel, grasp, and manipulate small objects; manipulate fingers, twist and bend at wrist and elbow; extend arms to reach outward and upward; use hands and arms to lift objects; turn, raise, and lower head.
• Strength: to lift, push, pull and/or carry objects which weigh as much as 5 or more pounds on a frequent basis. Incumbent may be required to physically restrain parties involved in a conflict.
• Environmental Requirements: encounter constant work interruptions; work cooperatively with others; work independently; work indoors.
• Mental Requirements: read, write, understand, interpret and apply information at a moderately complex level essential for successful job performance; math skills at a high school proficiency level; judgement and the ability to process information quickly; learn quickly and follow verbal procedures and standards; give verbal instruction; rank tasks in order of importance; copy, compare, compile and coordinate information and records. Additional Work Conditions & Physical Abilities: Will require travel to multiple sites.

Purpose Built Schools Atlanta is an Equal Opportunity Employer

Purpose Built Schools Atlanta assures Equal Employment Opportunities and equal education opportunities for employees and students as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.