Program Assistant

SUMMARY

Under the supervision of the Program Director, assists the program team by providing clerical, administrative and program support.

DUTIES AND RESPONSIBILITIES

• Provide comprehensive support to the Program Director.
• Adhere to agency policies and procedures, philosophy, mission, vision and values.
• Comply with California Code of Regulations Title 22 and Title 5 and Head Start Program Standards.
• Assist in maintaining administrative licensing files for all SJB Child Development Centers.
• Ensure Program records and files are in compliance with California Code of Regulations Title 22 and Title 5 and Head Start Program Standards.
• Ensure necessary reports and paperwork are completed accurately and submitted within the given timeframe.
• Develop and design fliers and agendas for the Program Department.
• Provide support during program staff meetings to include documenting agendas, completing sign-in sheets and compiling meeting minutes.
• Maintain and encourage positive relationships with staff.
• Maintain and encourage professional, open and ongoing communication with staff.
• Maintain confidentiality of children, families, and staff.
• Provide support to program staff as directed by the Program Director.
• Other duties as assigned by Program Director, Chief Executive Officer, or Chief Financial Officer.

HEALTH AND SAFETY

• Mandated to report suspected child abuse.
• Report safety hazards and injuries immediately and ensure proper paperwork is competed in a timely manner.

SKILLS AND ABILITIES

• Basic knowledge of childcare including federal, state and local laws and regulations governing child care and safety; knowledge of sound techniques in all aspects of child care and development.
• Organized, creative, independent, self-motivated, enthusiastic, dependable, detail-oriented, flexible in scheduling based and prioritization, and driven by excellence.
• Must possess exceptional communication skills to present facts and recommendations effectively in oral and written form, including accurate grammar and business correspondence knowledge.
• Strong interpersonal skills to establish and maintain effective business relationships; demonstrated ability to communicate in situations requiring tact and poise; skilled in confidentiality and discretion.
• Thorough knowledge of office administration including efficient filing systems, office machines and equipment, and computer software such as Word, Excel, Publisher, Outlook (email & calendar).
• Skilled in customer service and employee relations.
• Must present a neat, professional appearance.
• Ability to adjust tasks and focus with composure, and in accordance with changing deadlines and priorities.
• Belief in working as a professional, cohesive team member.
• Respect diversity and embrace working with multi-cultural communities.
• Ability to define and solve practical problems and deal with a variety of concrete variables.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

EDUCATION AND EXPERIENCE

• Must be at least 18 years of age.
• 12 units ECE preferred.
• Experience working in a child care setting.
• 1 year of related experience.
• Must be in good health as verified by a current health screening, including a test for Tuberculosis performed under the supervision of a physician not more than one year prior to employment.
• Proof of up-to-date immunization records to include but not limited to Measles, Pertussis, Tuberculosis (every 4 years), and Influenza (annually).
• Must be able to pass a fingerprint clearance, criminal record, Federal Bureau of Investigation (FBI) and Department of Justice (DOJ) clearance and child abuse index check prior to employment.
• Must possess California Driver’s License and meet minimum insurance requirements for personal vehicle and have a driving record which meets the standards set forth in Administrative Regulation 4532 and 4533. If current auto insurance has a “Business Use Exclusion” it will need to be removed from your policy.
• Current Pediatric Cardiopulmonary Resuscitation (CPR) and First Aid certificate from an approved vendor required.
• Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be completed every 2 years.
• Knowledge of regulations for Title XXII, Title V, Head Start, California Department of Education (CDE), Child Development Division Funding terms and conditions, Community Care Licensing.
• Completion of Community Care Licensing Child Care Orientation and Record Keeping Training.
• Bilingual/Biliterate a plus.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Physical demands and work environment characteristics described here are representative of those that must be met (or may be encountered) by an employee to successfully perform the essential functions of this job.

• Physical Demands:
• Requires employee to do the following on a regular basis: stand, walk, sit, use hands to finger, handle, feel, reach with hands and arms, stoup, kneel, crouch, crawl, talk, hear, smell, lift 35 pounds or more, move safely and quickly across surfaces on a regular basis.
• Requires employee to occasionally climb or balance.
• Requires employee, on a regular basis to use the following visually: close vision, distance vision, peripheral vision, depth perception, and ability to judge distances.
• Requires employee, on a regular basis to use their hearing to: respond quickly to sounds, recognize alarms, and receive detailed information through oral communication.
• Requires employee, on a regular basis to repeating motions that may include the wrists, hands and/or fingers.
• Requires employee to occasionally to access and navigate each department and center within the organization.
• Requires employee to occasionally drive a vehicle to conduct work.
• Requires an employee to have the ability wear personal protective gear correctly most of the day (as needed).
• Work Environment:
• Requires an employee to work in a noisy environment on a regular basis.

The above is intended to describe the duties and requirements for the performance of this job. It is not to be constructed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employee is expected to work where needed without dedication to a specific location. Employee will move from center to center on a regular basis. We are open from 6:45am to 6:15pm Monday through Friday. Employee must be able to work during this time frame.

This agreement does not affect your “at-will” employment with SJB Child Development Centers. “At-will” meaning separation with or without notice for any reason not prohibited by law can be initiated by either party.