Legal Administrative Assistant (H)

Job Description

Legal Administrative Assistant 1149436 (H)

A leading University is seeking a Legal Administrative Assistant. The successful candidate will provide law students with the practical experience of working with real clients and communities on real cases under the supervision of clinical faculty while offering superb pro bono representation to underserved individuals, communities, and nonprofit organizations. The ideal candidate has proficiency in computer applications and a good understanding of databases (systems used: Word, PowerPoint, Excel,Best Authority, Google Mail, Skype, Westlaw/Lexis, Clio).

Legal Administrative Assistant Pay and Benefits:

• Hourly pay: $30/hr
• Worksite: Leading University (Stanford, CA 94305)
• W2 Employment, Group Medical, Dental, Vision, Life, 401k, PSL
• 40 hours/week, 2 Month Assignment, Possible extension

• Assist with litigation responsibilities including the preparation and collation of documents for filings, proofreading legal documents, research, calendar management, and maintaining client files.
• Provide a full range of legal administrative support to assigned clinics - including processing forms, copying and printing documents, processing expert or clinic expenditures, and preparing and distributing teaching. materials, including on the university's online course-management system (Canvas).
• Help to manage the clinics' litigation calendars, as well as coordinate and manage attorney schedules and activities, including all logistics.
• Perform administrative duties associated with taking on new clients for representation, including assisting with legal intakes and the creation of hard and electronic files, and other office systems.
• Prepare and format legal correspondence, including cover letters to opposing counsel and courts, requests for court records, etc.
• Coordinate travel arrangements for attorneys, students, and guest speakers.
• Assist in supporting and providing guidance to law student involvement in-office procedures, including use of fax, copiers, and other office equipment.
• Help set up client files and index for quick reference, close completed cases, and help to notify parties and prepare for storage.
• Help to manage client/case information in the case management database.
• Screen, prioritize, and route legal mail received by clients. Triage phone calls, emails, and fax transmissions, processing and distributing time-sensitive communication effectively.
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
• Prioritize and juggle multiple projects simultaneously and independently, often under pressure and in a fast-paced environment.
• Assist with other projects as needed including administrative tasks for the larger clinical program.

• 2-3+ years of relevant professional experience or a combination of education and relevant experience.
• Significant prior experience in a law office or legal non-profit environment is a plus.
• Legal administrative experience with proven ability to perform in a fast-paced law office environment working with multiple supervisors, and interacting well with a variety of personalities is preferred.
• Associate's degree.
• Proficiency in computer applications and a good understanding of databases (systems used: Word, PowerPoint, Excel,Best Authority, Google Mail, Skype, Westlaw/Lexis, Clio).
• Strong organizational skills and attention to detail.
• Proven ability to independently exercise sound judgment, maintain confidentiality, take initiative, and be flexible and professional at all times.
• Ability to multitask effectively.
• Excellent written and oral communication skills.
• Proactive work style and history of collaborative teamwork.
• Ability to work well with colleagues, clients, and with external organizations.
• Ability to prioritize, problem solve, and efficiently manage time to meet deadlines is preferred.
• Strong proofreading and writing skills are preferred.
• Commitment to public service is strongly preferred.