Restaurant Event Coordinator

POSITION SUMMARY:
Responsibilities include the promotion and sale of venue spaces along with food and beverage offerings while maintaining effective marketing and branding as it relates to events.

RESPONSIBILITIES:
• Research markets to identify opportunities for events (Sales/Cold Calls).
• Attend weekly offsite networking events for solicitation of new business with Events Managers.
• Assist in hosting monthly on site networking events for maintenance of current relationships and development of new relationships with Events Managers.
• Assist in developing new and maintaining current relationships with local hotels sales team to generate business for specific property with Events Managers.
• Answer events department phone lines and filter incoming leads.
• Input all leads into TripleSeat ie: location hold, client contact information, etc.
• Create event inquiries and contracts following the department parameters.
• Create and update all contracts and BEOs as requested by client.
• Create daily custom menus for all events.
• Prepare daily event pack for Management team to effectively execute events.
• Provide on site assistance as needed at events.
• Assist and oversee day of event setup and logistics if necessary.
• Charge Event deposits via TripleSeat for all contracts; Maintain Deposit Received and Refund Log.
• Manage time line for Events Marketing Plan ie: Holiday Blast, Summer Blast, Special Events etc.
• Complete monthly, bi-yearly reports and create expense reports.
• Other duties as assigned.

QUALIFICATIONS:
• Bachelor's Degree
• Minimum of 2 years experience in Events, PR or Marketing
• Enthusiastic, organized and responsible
• Experience and willingness to learn
• Previous experience with Microsoft Office and Outlook a plus
• Pleasant demeanor and phone voice presence to call perspective clients
• Able to multi task and able to remain calm in the face of adversity and high stress environments
• Very well organized
• Proven ability to meet deadlines