Skip to Main Content
← Back to Jobs

Office Administrator

NESC Staffing, Corp Boca Raton ,FL
  • Expired: over a month ago. Applications are no longer accepted.
Job Description

Temp-to-hire position but may consider direct hire for right candidate.

 

Duties and Responsibilities:

QuickBooks – A/R, A/P, Payroll:

· Check and receive purchase orders and enter in QuickBooks

· Manage invoices and credit cards receipt, enter in QuickBooks

· Manage accounts payables and receivables

· Assist with billing invoices when jobs are completed

· Draft certified payroll for prevailing wage jobs on a weekly basis

· Prepare payroll on a bi-weekly schedule

· Review all contributions, health insurance deduction and employees loan repayments prior to submitting payroll

· Manage employees time by job reporting, review hours and make necessary corrections (T-Sheets)

· Receive and apply incoming checks, Credit Card and ACH Payments

· Reconcile bank, credit cards, capital one and home depot statements monthly

QuickBooks – Reporting:

· ECMRA and WAWF reporting

· Submit 401K contribution totals after payroll is completed

· Submit Federal Tax Withholdings, Social Security and Medicare totals after payroll is complete

· Report & Pay Sales and Used Tax on a monthly basis

· Submit Employee’s Quarterly Federal Tax Return (941)

· Submit GSA totals quarterly

· Submit Employee’s Annual Federal Unemployment Tax Return, W-2’ and 1099 Subcontractors

General Office Duties:

· Prepare Contracts

· Print, sign and notarized Lien Waiver Releases per customer request

· Request all COI’s and W-9’s needed for Vendors and Customers

· Manage correspondence by answering emails and sorting mail

· Answers phone calls and transfers them as necessary

· Photocopies and files appropriate documents as needed

· Maintains and orders office supplies as needed

· Interacts with Company Executive Leadership, carry out their requests

 

Skills & Qualifications:

 

· College Education Preferred

· Prior Office Management Experience Required: Minimum 5 Years

· Proficient with QuickBooks Desktop/Enterprise

· Technical Skills, Including Proficiency with Microsoft Office Programs

· Ability to Handle Confidential Information

· Strong Attention to Detail

· Ability to Work Without Supervision

· Excellent Time Management Skills

· Exceptional Communication and Customer Service Skills

· Strong Prioritization and Organization Skills

· Strong Record Keeping Skills

· Presentation Skills, Ability to Multitask

 

Company Description
NESC is a full service staffing agency providing work on a contract/temporary and permanent basis locally, regionally and nationally. Full Service to us means that we are committed to developing and maintaining relationships with our contractors and client companies.

NESC has specialized divisions to support many varied staffing needs. We currently service, but are not limited to, the following industries: Healthcare, Nuclear, Petroleum, Pharmaceutical, Aerospace, Automotive, Defense, Electronics, Research and Development, Telecommunications, Facilities, Biotechnology, Petrochemical, Information Technology (IT), and many more.

NESC Staffing, Corp

Why Work Here?

Join a great company and team! Great growth potential!

NESC is a full service staffing agency providing work on a contract/temporary and permanent basis locally, regionally and nationally. Full Service to us means that we are committed to developing and maintaining relationships with our contractors and client companies. NESC has specialized divisions to support many varied staffing needs. We currently service, but are not limited to, the following industries: Healthcare, Nuclear, Petroleum, Pharmaceutical, Aerospace, Automotive, Defense, Electronics, Research and Development, Telecommunications, Facilities, Biotechnology, Petrochemical, Information Technology (IT), and many more.

Address

Boca Raton, FL
USA

Website