ADMINISTRATIVE ASSISTANT 5

ADMINISTRATIVE ASSISTANT 5

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ADMINISTRATIVE ASSISTANT 5

Salary

$3,127.00 - $6,136.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

SSD2026/NA/220361

Department

SSC Special School District

Opening Date

04/27/2026

Closing Date

5/3/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

The Louisiana Special School District (LSSD) is an education service agency that provides services to the Louisiana Special Schools (Louisiana School for the Deaf, Louisiana School for the Visually Impaired, and Special School Programs). The schools provide educational opportunities to students with low-incidence disabilities and a variety of unique needs.

We are seeking a highly organized and experienced Administrative Assistant 5 to provide advanced administrative support to senior leadership and ensure efficient daily operations. This role requires discretion, initiative, excellent communication skills, and the ability to manage complex administrative tasks with minimal supervision.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168080) .

Job Duties and Other Information

Job Duties:

• Manages the Key Library Automation System (KLAS): Maintains patron and student records, processes materials requests through the online ordering portal, generates purchase orders, and keeps inventory data clean and accurate for state reporting purposes.

• Handles Federal Quota Census Work: Serves as ex-officio assistant for the Annual Federal Quota Census Count, supporting LEAs through all three phases of registration and making sure student data is correctly submitted to the American Printing House student registration database.

• Research and Order Accessible Materials: Searches for textbooks in braille, large print, and digital formats, then coordinates purchase requests through both federal quota and state fund channels depending on what's needed.

• Serves as Payroll Manager.

• Manages supplies and equipment, tracks order statuses for LEAs, and maintains organized files for patrons including eye reports, parental permission forms, and packing slips.

• Maintain inventory.

Position-Specific Details:

Appointment Type: Probational or Promotional. The chosen application will be required to take a probationary appointment.

Location:The Administrative Assistant 5 position is located at the LA Special School District in Baton Rouge, LA.

Work Schedule: Typically, work hours are 8:00 am-4:30 pm Monday - Friday.

How To Apply:

No civil service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For more information regarding this vacancy, please contact:

Louisiana Special School District

2888 Brightside Drive Baton Rouge, LA 70820

Human Resources

(225) 757-3398

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (www.trsl.org),

• Louisiana School Employees Retirement System (www.lsers.net), among others

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

• Yes

• No

02

How many years of administrative assistant experience do you have?

03

Are you a current or former employee of The Louisiana Special School District?

• Yes

• No

04

Do you have experience working with LaGov Payroll system?

• Yes

• No

05

Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?

• Yes

• No

06

If 'YES', give the law enforcement authority (city, police, sheriff, FBI, etc.), the offense, place, and disposition of case. If 'NO', please enter N/A

07

Do you have experience in LaGov? If you have no previous experience, type N/A.

• Yes

• No

08

Do you have experience working with Microsoft Office products?

• Yes

• No

09

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.

• I share main ideas clearly and adapt to the audience when reminded.

• I communicate clearly, listen actively, and explain complex ideas well.

• I craft messages that connect, inspire, and drive action across audiences.

10

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

11

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.

• I take ownership when prompted and meet basic expectations.

• I own results, meet standards, and respond to feedback professionally.

• I drive high performance, prevent issues, and model accountability.

12

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

13

ADi: Accepting Direction - How well do you accept guidance, follow instructions, and adjust when given feedback?

• I resist direction, ignore feedback, and need reminders to complete tasks.

• I follow direction with reminders and often need clarification or support.

• I follow direction reliably, adjust to feedback, and complete tasks on time.

• I adapt quickly, follow through, and help others adjust as needed.

14

ADi: Accepting Direction - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louisiana

Address

1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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