Events Coordinator

Posting Details
Posting Summary
Working Title
Events Coordinator
Role Title
Education Administrator I
Role Code
29133-SW
FLSA
Exempt
Pay Band
04
Position Number
29700068
Agency
Germanna Community College
Division
Germanna Community College (Div)
Work Location
Culpeper - 047
Hiring Range
$71,027-$86,811 annually plus full state benefits
Emergency/Essential Personnel
No
EEO Category
6-Administrative Support
Full Time or Part Time
Full Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule
Monday-Thursday: 8:00am-5:00pm
Or as scheduled
Sensitive Position
No
Job Description
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking and many other activities.
Working cross-departmentally, the Events Coordinator's primary role is to coordinate and execute internal and external events for Germanna Community College and its clients.
This position is community-facing and represents Germanna Community College to facility rental clients including businesses, community agencies, and individuals. This position also coordinates and supports internal events that are community-, student- and/or staff-facing. This role effectively communicates the needs of internal and external clients with departments including facilities, information technology, custodial services, and business office.
The events coordinator will regularly interface with Student Affairs and Academic Affairs and Workforce Development. The events coordinator consistently leads committees and teams to execute large-scale events. This role will utilize exceptional detail management to ensure that events run smoothly from inception to completion and may be directly involved with set-up and tear-down and day-of logistics for events. This position will maintain a cross-college non-academic calendar to ensure efficient scheduling.
The role will use creative vision to establish a cohesive style and design for internal events across the college, and ensures events and facility use are coordinated efficiently, responsibly, and transparently.
This position is responsible for supervising an energetic team of part-time and student staff.
Please Note: This position is primarily based at the Daniel Technical Center in Culpeper, VA, with occasional assignments at the Fredericksburg Area Campus.
Major Duties and Responsibilities:

• Coordinate and manage events from conception to completion for internal and external stakeholders.
• Serve as liaison with internal and external partners for event success, including facilities, technical services, college police, business office, custodial services, musicians/DJs, tent and furnishing rentals, floral, balloon, and other services.
• Supervise small team of direct reports and manage events that span across multiple departments and divisions.
• Manage department budget, ensure that revenues and incremental expenses associated with after-hours events and rental events are accurately recorded in designated cost center.
• Review and approve event requests to ensure alignment with institutional priorities and space availability.
• Maintain a centralized event calendar and ensure accurate event details are communicated to all stakeholders.
• Advise college leadership on events opportunities, support rate-setting, cost recovery analysis, and reporting related to events and facility usage.
• Identify process gaps or opportunities and recommend improvements.
• Ensure events comply with college policies related to facilities use, safety, insurance, and risk management. Apply procedures and requirements consistently across internal and external users.

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications

• Event management experience, especially evidence of organizing events from design phase through to completion
• Exceptional interpersonal skills and ability to work collaboratively with internal and external partners
• Demonstrated proactive approach to resolving problems Strong priority and task management skills, demonstrated ability to manage planning and executing multiple events concurrently
• Proficiency with scheduling systems, databases, and basic financial tracking
• History of finding solutions to client/customer needs
• Experience working with multiple departments or teams to produce large events
• Background in fast-paced work environments, experience in managing multiple priorities
• Familiarity with facilities operations, customer service, or auxiliary services.

Additional Considerations

• Experience in institutions of higher education
• Passion for event design and an interest in coordinating events to fulfil the needs of clients
• Awareness of industry standards for facility rentals, events coordination, events planning
• Experience with events that include multiple third-party vendors such as caterers, musicians or DJs, bartenders, etc.
• Ability to interpret and apply policy and procedural requirements

Operation of a State Vehicle
No
Supervises Employees
Yes
Required Travel
Travel Between campuses can be required.
Posting Detail Information
Posting Number
CLS_4471P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
05/19/2026
Job Close Date
06/03/2026
Open Until Filled
Agency Website
https://germanna.edu/
Contact Name
Joshua Cave
Email
jcave@germanna.edu
Phone Number
Special Instructions to Applicants
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Background Check Statement Disclaimer
The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting
https://jobs.vccs.edu/postings/96295