Event Coordinator

Crew is actively seeking an Event Coordinator to join our team in supporting the multi-unit events team with administration, coordination, and execution of all contracted events. This individual will provide ongoing support to the broader Events Team through sales assistance, coordination oversight, and on-site direction.

The ideal candidate has 3+ years of hospitality experience, with at least 2 years in Events preferred. This role requires strong communication skills, both written and verbal, and the ability to manage event logistics with precision and professionalism.

Event Sales Support and Administration

• Capture incoming leads with attentive phone conversation; expedite the sales process through prompt verbal communication
• Perform administrative duties including menu printing, vendor outreach, and event system updates
• Support Director of Events in all event execution tasks including but not limited to email correspondence, walkthroughs, and site-visits as directed
• Finalize all BEOs for FOH and BOH teams; ensure accurate and thorough communication. Liaise with internal teams to ensure service planning is appropriate and execution is accurate to client specifications
• Prepare for weekly event meetings and distribute finalized BEOs
• Support development and maintenance of event procedures and service documents
• Liaise with external vendors as needed

Event Execution

• Manage multiple events each week, including producing all event documentation (BEOs, timelines, and floor plans)
• Coordinate closely with Culinary and Operations teams to confirm event logistics, menus, and dietary needs
• Ensure seamless event execution through clear communication with staff and clients
• Oversee setup, breakdown, and real-time troubleshooting during events
• Lead pre-shift meetings as related to events and communicate responsibilities to FOH staff as directed
• Maintain updated event calendars, orders, and financial tracking

• 3+ years of experience in hospitality, event coordination, or restaurant operations
• Restaurant or hospitality event sales experience preferred
• Strong organizational skills with the ability to manage multiple events and priorities simultaneously
• Excellent written and verbal communication skills
• Creative, self-motivated, and detail-oriented
• Ability to work independently and within a collaborative team environment
• Comfortable interfacing with high-profile and diverse clientele
• Proficient in Google Suite; previous experience with Resy and Toast a plus
• Available for a flexible schedule with regular weekend availability based on needs of the event calendar
• Ability to perform essential job functions when working in a high business volume, fast-paced environment
• Ability to walk, stand, and/or bend continuously and for extended periods of time as required to perform essential job functions
• Able to lift 30+ lbs.
• Willing to help other coworkers
• Able to work nights, weekends and holidays, and variable schedule, per the needs of the business
• Willingness to work in outdoor climate conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the functions of this job, an employee must walk, stand, or remain stationary during entire the shift. Employee must be able to continuously reach, bend, lift, carry, stoop and wipe with the potential for slipping or tripping. Employee must frequently wash their hands and lift or move up to 35 pounds.

We were raised in the hospitality industry and have come to believe that the highest calling is treating people well, making them feel at home, and communing over good food and drinks. It brings us all together.

We believe everyone should work in an environment where they are well compensated, culturally enriched, and treated with respect. Across the spectrum of our workforce, our employees take home industry leading income.

Crew (including affiliates) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, marital status, veteran status, or any other basis protected by local, state, or federal law.

We use E-Verify to confirm the identity and employment eligibility of all new hires.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.