Day of Event Coordinator

At AriensCo Hospitality, we provide more than exceptional service - we create opportunities that impact careers. Our culture values creative thinking, hard work and determination. We work as a team, collaborate, and make decisions quickly.
We see growth potential in every team member and are committed to supporting our employees with continuous training and advancement opportunities.
Our environment? You'll always have the freedom to create, contribute and have fun, while performing at an exceptional level. Our company vision is "Passionate People, Astounded Customers." Quite simply, it revolves around people.
Speaking of people, you're not just employee #1,762 to us. You're family, and your role is invaluable. Without exceptional people, we can't continue to provide the first-class service we are known for.
Come join us! By joining our team, you'll have the opportunity to work in a rewarding workplace with a strong sense of community.
Job Description:
AriensCo Hospitality is seeking a seasonal, part-time Day of Event Coordinator for Round Lake Farms, Stone Prairie, Ariens Nordic Center and other AriensCo affiliated properties and off-site corporate events. This position requires a service-oriented team player, who can effectively manage an array of tasks for multiple events of varying magnitude.
THE DAY TO DAY...

• Provide exceptional customer service for onsite day-of management of events alongside the Operations Team and Kitchen Team
• Oversee setup of ceremony and reception spaces according to the couple's vision
• Serve as the main point of contact for all vendors, wedding party, and family members
• Ensure vendors contracted through AriensCo Hospitality arrive on time and fulfill contractual obligations
• Manage the day of events as outlined in the Banquet Event Order (i.e. the wedding timeline) and keep all activities on schedule
• Direct transitions between major events (ceremony, cocktail hour, dinner, dancing, etc.)
• Handle unexpected issues discreetly and efficiently
• Assist clients with timing, organization, and readiness
• Provide guidance to guests when needed (seating, directions, schedule)
• Ensure VIPs (parents, wedding party) are informed and in place for key moments
• Manage deliveries (decor, flowers, rentals)
• Troubleshoot last-minute changes, delays, or emergencies
• Ensures adherence of all safety, sanitary, food handling/storage and alcohol beverage control policies.
• All other duties as assigned

THE QUALIFICATIONS...

• High school diploma or GED required
• Bachelor's degree preferred
• Minimum of 2 years of relevant event planning and sales experience
• Experience in event planning, hospitality, or weddings preferred
• Requires flexible availability to include nights and weekends
• Strong collaboration, communication and interpersonal skills
• Detail-oriented with strong multitasking capabilities
• Strong prioritization and organization skills
• Strong organizational and time management skills
• Ability to remain calm under pressure and adapt quickly
• Ability to perform detailed, complex tasks
• Ability to represent AriensCo appropriately and professionally with third parties and customers

Applicants must be authorized to work in the U.S. without requiring sponsorship now or in the future.
EEO Statement
The concept of diversity is important to us at AriensCo. That's why we've created a culture that is inclusive, accepting and understanding. We embrace diversity among our partners, suppliers and employees. We also strive for diversity in the quality of our ideas. Inclusion and acceptance means that, regardless of who you are, you will always be standing on our welcome mat.
AriensCo is an Equal Employment Opportunity (EEO) employer and steadfastly committed to hiring and selecting the most qualified candidate for any open position. It is the policy of AriensCo to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Providing our employees with an environment free of discrimination and harassment is something we take very seriously. Embracing diversity enables us to attract the best qualified talent, foster productive teamwork, and expand our business opportunities.