Part-time
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Job description
Personal Assistant / Arts Administration Assistant
Organization: Artistic Voices (Nonprofit)
Location: Remote / Miami & New York–based projects
Type: Part-time | Volunteer | Community Service Hours Eligible
About Artistic Voices
Artistic Voices is a nonprofit organization dedicated to healing, education, and community building through classical music. We curate multiple concert series, including Healing Concerts, Black Tie Series, Community Concerts, and Free Healing Concerts for children, seniors, and individuals with mental and physical health challenges. We also support classically trained students by helping them build professional portfolios and early careers.
Position Overview
Artistic Voices is seeking a Personal Assistant / Arts Administration Assistant to support daily organizational tasks, concert planning, and community outreach. This is an excellent opportunity for students or emerging professionals interested in arts administration, nonprofit management, music, communications, or event planning.
This role can be structured as:
- Volunteer position
- Community service hours
- Internship / practicum
- Part-time paid role (based on experience and availability)
Responsibilities
- Assist with scheduling, emails, and basic correspondence
- Support concert and event coordination (planning, logistics, follow-ups)
- Help organize documents, artist information, and project timelines
- Assist with social media coordination and basic content support
- Help with outreach to venues, community partners, and facilities
- Support fundraising, donations tracking, and promotional initiatives (as needed)
- General administrative and organizational support
Qualifications
- Strong organizational and communication skills
- Responsible, reliable, and detail-oriented
- Interest in music, arts, nonprofit work, or community service
- Comfortable with email, Google Docs, basic spreadsheets
- Social media familiarity is a plus but not required
- Students are welcome (high school, college, graduate level)
What We Offer
- Meaningful involvement in real nonprofit cultural projects
- Mentorship in arts administration and nonprofit operations
- Flexible schedule
- Community service hours documentation (if needed)
- Resume and portfolio-building experience
- Possibility of paid opportunities and long-term collaboration
Time Commitment
Flexible, typically 5–10 hours per week, depending on availability and project needs.
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Frequently asked questions
Q: What skills or qualities help someone succeed as a Personal Assistant?
A: To succeed as a Personal Assistant, key technical skills include proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook, as well as experience with calendar management and travel coordination. Soft skills such as exceptional communication, organizational, and time management abilities, along with discretion and confidentiality, are also crucial in maintaining a high level of professionalism and trust with clients or executives. By possessing these technical and soft skills, a Personal Assistant can efficiently manage complex schedules, prioritize tasks, and provide seamless support, ultimately contributing to their career growth and effectiveness in the role.
Q: What is the career path for a Personal Assistant?
A: A Personal Assistant's typical career progression involves starting as an Entry-Level Assistant, where they develop administrative skills and gain experience in supporting high-level executives or individuals. As they gain experience, they can move into Mid-Level roles such as Executive Assistant or Senior Administrative Assistant, where they take on more complex tasks, manage teams, and develop leadership skills. Ultimately, Senior Personal Assistants can transition into Senior Leadership roles, such as Operations Manager or Executive Coordinator, or pursue specialized careers like Event Planning, Human Resources, or Business Management.
