Word Processing Coordinator Jobs (NOW HIRING)

Summary
The Eastern Oklahoma VA Healthcare System seeks a Medical Supply Technician (Sterile Processing) - Coordinator. The role ensures continued utilization of IMS features for a consistent return on investment. The Censitrac Coordinator acts as a liaison with tracking system support, facility Information Systems, and the Contract Software Vendor. Responsibilities include administering all hardware, software, and accessory equipment to maintain an efficient tracking system.
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Duties
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Complete all application requirements detailed in the "Required Documents" section of this announcement.
Tulsa (James Mountain Inhofe VAMC) - https://youtu.be/3fMEu0iS7_Q?si=Y5RtGcnKKbJGxxk6
Total Rewards of a Allied Health Professional

• Monitors quality assurance in cleaning/decontamination, sterilization, reprocessing, and distribution of surgical instruments and medical equipment in four SPS work areas
• Ensures proper procedures are followed and items are safe for use
• Adheres to national sterile processing standards for cleaning and reprocessing of reusable medical devices (RMD)
• Coordinates structured training and ensures staff competency through reviews and demonstrations
• Coordinates with hospital departments (OR, dental, endoscopy, ER, clinics) to ensure compliance with directives
• Updates the Chief on patient safety alerts and issues with reusable medical devices
• Evaluates internal processes using fact-finding or investigative techniques
• Analyzes and evaluates facts to address unsatisfactory conditions or trends
• Applies methods to investigate and recommend corrective actions on quality problems
• Ensures appropriateness of work during quality reviews using SPS policies and infection control procedures
• Utilizes Microsoft Word, Excel, and other software programs
• Applies aseptic principles and techniques for sterilization, including testing effectiveness
• Communicates directives, rules, and regulations in writing and orally
• Demonstrates the goals of Sterile Processing and effective tracking systems
• Provides excellent customer service to internal and external customers
• Develops and reviews policies and procedures impacting IMS; seeks approvals for SOP changes and recommends amendments as technology evolves
• Performs data entry for new instrument sets, equipment, and procedural trays
• Manages additions, modifications, and deletions to instrument set count sheet requests
• Assists in developing disaster plans and downtime procedures for IMS and sterilization equipment
• Runs administrative reports and provides them to the Chief and Assistant Chief SPS
• Manages user access levels for the system and adds new users
• Develops staff competencies in using the tracking system effectively
• Provides hardware/software support and manages department needs
• Collaborates with facility IT and Bioengineering for service-level troubleshooting
• Works with Censis Technologies to resolve system documentation issues
• Directs overall activities of Censitrac with the Assistant Chief and assists with orientation and training for new and ongoing changes
• Ensures compliance with professional standards (OSHA, The Joint Commission, CDC, AAMI)
• Develops and manages staff in instrument marking and data entry
• Orients new employees and conducts in-services on instrumentation tracking
• Implements new functionality and resolves user questions on system processing
• Performs system file maintenance including digital images for instruments or sets
• Communicates openly with departments, supervisors, peers, and staff
• Assists with the PI program related to IMS
• Troubleshoots system and accessory equipment issues and follows up with vendors for resolution
• Ensures compliance with reusable medical devices (RMD) standards

Work Schedule: Hours vary from 6:30am-8:30pm.
Pay: Competitive salary and regular salary increases.
Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year)
Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.
Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.
Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66
Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA
Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)
Telework: Not Available
Virtual: This is not a virtual position.
Functional Statement #: 623-54467-0
Requirements
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Conditions of employment

• You must be a U.S. Citizen to apply for this job.
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959.
• Must be proficient in written and spoken English.
• Subject to background/security investigation.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP).
• Complete all application requirements detailed in the "Required Documents" section of this announcement.

As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Qualifications
Complete all application requirements detailed in the "Required Documents" section of this announcement.
BASIC REQUIREMENTS.

• Citizenship. Citizen of the United States (Non-citizens may be appointed when it is not possible to recruit qualified citizens in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3g.)
• Experience and/or Education
  
  • Experience. Six months of experience that demonstrates the applicant's ability to perform the work or provides an understanding of the work; or
  • Education. One year above high school that included at least 6 semester hours in health care related courses such as sterile processing, nursing assistant, hospital corpsman, and operating room and surgical technician courses or other courses related to the position; or
  • Experience/Education Combination. Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable.
• Certification. None.
• Grandfathering Provision. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).
• Foreign Education. To be creditable, education completed outside the U.S. must have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education must have been deemed at least equivalent to that gained in conventional U. S. programs.
• English Language Proficiency. MSTs must be proficient in spoken and written English in accordance with chapter 3, section A, paragraph 3j, this part.

Grade Determinations: The following criteria must be met when determining the grade of candidates.
GS-07 Medical Supply Technician (Sterile Processing) - Coordinator

• Experience. One year of experience equivalent to the next lower grade level (GS-6).
• Demonstrated Knowledge, Skills, and Abilities. In addition to the experience above, the candidate must demonstrate the following KSAs:
  
  1. Practical knowledge of conventional fact-finding or investigative techniques in order to evaluate internal work processes.
  2. Skill to develop, analyze and evaluate facts relative to unsatisfactory conditions or trends.
  3. Knowledge of and skill in applying various methods and techniques for investigating, analyzing and recommending corrective action on complex quality problems.
  4. Knowledge of the SPS policies and procedural manuals, infection control procedures, and accrediting agencies and quality assurance guidelines to assure appropriateness of work during quality assurance reviews.
  5. Working knowledge of Microsoft Word, Excel and other software programs.
  6. Thorough knowledge of aseptic principles and techniques, which include sterilized operations, sterilizer mediums, and tests to determine the effectiveness of sterilization, packaging, storage, and shelf life.
  7. Ability to communicate orally and in writing to ensure staff compliance with written directives, rules and regulations.

Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.
This vacancy is above the full performance level.
Physical Requirements: See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
Education
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Additional information
During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.
This job opportunity announcement may be used to fill additional vacancies.
This position is in the Excepted Service and does not confer competitive status.
VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.
If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.