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Word Processing Coordinator Jobs in Virginia (NOW HIRING)

City of Alexandria

Program Coordinator

Grundy, VA · On-site

The Program Coordinator is distinguished from the Program Coordinator Supervisor by the latter ... word processing, spreadsheet, database, desktop publishing, e-mail, Internet, or other computer ...

Flex

Material Coordinator - 1st Shift

Henrico, VA · On-site

$16.82 - $22.71/hr

The " Material Coordinator " will be based in ..... , reporting to ..... This role will be In ... Office Skills: typing, telephones, office software to include, word processing, spreadsheets ...

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Word Processing Coordinator information

What does a Word Processing Coordinator do?

A Word Processing Coordinator oversees the preparation, formatting, and finalization of documents within an organization. They manage word processing staff, set priorities, and ensure that documents meet company standards for accuracy and presentation. Additionally, they may develop and implement procedures for document workflow, provide training on software tools, and troubleshoot technical issues related to word processing. Their role is essential for maintaining efficient and high-quality documentation processes in offices such as legal firms, government agencies, or large corporations.

What are the main challenges Word Processing Coordinators typically face in managing document workflows?

Word Processing Coordinators often encounter challenges such as balancing multiple document requests with tight deadlines, ensuring accuracy and consistency across documents, and efficiently prioritizing tasks for the team. They must also stay updated on evolving software tools and formatting standards. Strong communication and organizational skills are essential, as coordinators frequently coordinate with various departments to clarify requirements and deliver polished, timely work.

What are the key skills and qualifications needed to thrive as a Word Processing Coordinator, and why are they important?

To thrive as a Word Processing Coordinator, you need advanced proficiency in document formatting, editing, and management, typically supported by experience with office administration and a high school diploma or higher. Expertise in Microsoft Office Suite, especially Word, and familiarity with document management systems are crucial technical requirements. Strong attention to detail, organizational skills, and the ability to communicate effectively set top performers apart. These skills ensure the production of accurate, high-quality documents and smooth workflow coordination in busy office environments.

What is the difference between Word Processing Coordinator vs Data Entry Clerk?

AspectWord Processing CoordinatorData Entry Clerk
Required SkillsProficiency in word processing software, editing, formattingTyping speed, accuracy, basic computer skills
Work EnvironmentOffice settings, administrative departmentsData centers, administrative offices
Common CertificationsNone required, but certifications in office software helpfulNone typically required
Primary ResponsibilitiesPreparing, editing, formatting documentsInputting data into systems, maintaining records

The Word Processing Coordinator focuses on creating and editing documents, ensuring formatting and accuracy, while the Data Entry Clerk primarily inputs data into systems with an emphasis on speed and accuracy. Both roles are essential in administrative settings but differ in their core tasks and skill requirements.

What are popular job titles related to Word Processing Coordinator jobs in Virginia?

For Word Processing Coordinator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Word Processing Coordinator jobs in Virginia look for?

The top searched job categories for Word Processing Coordinator jobs in Virginia are:

What cities in Virginia are hiring for Word Processing Coordinator jobs?

Cities in Virginia with the most Word Processing Coordinator job openings:

Word Processing Coordinator jobs near you
Infographic showing various Word Processing Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution.

Word Processor II (able to obtain a Public Trust) Jobs

ClearanceJobs

Alexandria, VA • On-site

$44K - $50K/yr

Other

Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Word Processor II

Five Rivers Analytics is looking to hire several Word Processor II personnel to join the team currently working in Alexandria, VA. Under limited responsibility based on difficulty of tasks, performs a wide variety of technical and support services including but not limited to: Data review, assist with project coordination, and other related duties as assigned in individual task orders. To join our team of outstanding professionals, apply today!

Responsibilities

  • Maintains necessary paperwork, assists in the preparation of personnel paperwork, including Performance Appraisal Plans and Performance reviews (both mid and end of year) promotions, awards, and completion of actions.
  • Maintains and keeps up the date infrastructure and telephone directory information for assigned work area.
  • Database and spreadsheet development.
  • Creates, maintains, and updates specified database and or spreadsheet information on a regular basis.
  • Assists PTO personnel in maintaining, coordinating, and tracking all needed equipment installation, removal, and relocation including telephones, computers, facsimile machines, copiers, voicemail, net drops and files in a timely manner.
  • Maintains the copiers, individual printers, and the facsimile machines including acquiring and replacing toner and paper and coordinating needed repairs. This does not include group printers.
  • Assists USPTO personnel with arranging and/or coordinating the move of staff and furniture into or out of the work area.
  • Prepares forms and other materials (e.g., USPTO specific forms (1464), spreadsheets of phone number locations).
  • Ensures the accurate and timely completion of all activities required to ensure the relocation of phones, net drops, and other items; obtains cardboard packing boxes for TC/work group use.
  • Disseminates information to affected work areas as appropriate.
  • Assists USPTO staff with providing the necessary supplies (order supplies, verify delivery, submit invoices, etc.).
  • Assists the USPTO staff with developing a standard list of supplies and establish a system for automatic replenishment of these supplies to ensure their continued availability.
  • Develops project tracking processes and related reporting requirements.

Qualifications

  • Must be a US Citizen with ability to obtain Public Trust clearance prior to start.
  • 2-3 years in relevant work with face-to-face customer interaction.
  • Experience with scheduling and calling people.
  • Intermediate level Excel experience.
  • Proficient in MS Word and other products.
  • Proficient in Outlook Office and Calendar.
  • Skills in Data base management.

Company Description Work Where it Matters Five Rivers Analytics (FRA), an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska. At FRA, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States. For our shareholders, FRA provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years. For our government customers, FRA delivers streamline operations in support of an increasingly fast-paced, complex, and dynamic digital environment. As a FRA employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

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