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Specification Coordinator Jobs in Virginia (NOW HIRING)

Yates Construction

MEP Coordinator

Norfolk, VA

Review construction documents, drawings, and specifications to identify conflicts and coordination needs * Support MEP coordination meetings with subcontractors, engineers, and internal teams * Track ...

Yates Construction

MEP Coordinator

Norfolk, VA · On-site

Review construction documents, drawings, and specifications to identify conflicts and coordination needs * Support MEP coordination meetings with subcontractors, engineers, and internal teams * Track ...

Hazen and Sawyer

Field Coordinator

Charlottesville, VA · On-site

Candidate must be able to review construction work onsite to ensure compliance with Contract Drawings and Specifications. Facilitate coordination and communication between Owner and Contractor to ...

Holder Construction

Coordinator

Herndon, VA · On-site

Understand and contribute to the VDC coordination schedule by tracking responsibilities and ... Understanding of contract documents, drawings, specifications, and project schedules * Basic ...

W3Global Inc.

Project Coordinator

Rockville, VA

$50K - $70K/yr

... specification documents and supporting subcontractor contract preparation. * Create, document ... Team-first approach that supports both field execution and office coordination. Preferred ...

Dewberry

Project Coordinator

Glen Allen, VA · On-site

The Project Coordinator works closely with project leadership and technical staff to help ensure ... Familiarity with specifications and construction documentation is desirable. * Strong written and ...

Dewberry

Project Coordinator

Glen Allen, VA

The Project Coordinator works closely with project leadership and technical staff to help ensure ... Familiarity with specifications and construction documentation is desirable. * Strong written and ...

Holder Construction

Coordinator

Herndon, VA · On-site

Understand and contribute to the VDC coordination schedule by tracking responsibilities and ... Understanding of contract documents, drawings, specifications, and project schedules * Basic ...

Dominion Energy

Coordinator-Construction

Glen Allen, VA · On-site

This field oversight role is responsible for contract and specification compliance of transmission ... Coordinates and communicates with internal and external partners regarding major construction and ...

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Specification Coordinator information

What are the key skills and qualifications needed to thrive as a Specification Coordinator, and why are they important?

To thrive as a Specification Coordinator, you need strong organizational skills, attention to detail, and a background in architecture, engineering, or construction, often supported by a relevant degree or certification. Familiarity with specification writing software (such as MasterSpec), project management tools, and document control systems is typically required. Excellent communication, collaboration, and problem-solving abilities help you effectively coordinate between project teams and ensure accuracy in documentation. These skills are vital to maintain project quality standards, minimize errors, and ensure timely completion of construction projects.

How does a Specification Coordinator typically collaborate with architects, engineers, and contractors during project development?

A Specification Coordinator regularly interacts with architects, engineers, and contractors to ensure that project requirements and material specifications are clearly documented and understood by all stakeholders. They facilitate communication between teams, review technical documents for accuracy, and address any discrepancies or clarifications needed throughout the design and construction phases. This collaborative approach helps streamline the project workflow and minimizes the risk of costly errors or delays, making the coordinator a key liaison in multidisciplinary project teams.

What are Specification Coordinators?

Specification Coordinators are professionals responsible for managing, organizing, and maintaining the technical specifications and documentation required for construction, manufacturing, or product development projects. They act as a liaison between different stakeholders, ensuring that all specifications are accurate, up-to-date, and compliant with relevant standards. Their role often includes coordinating communication between project managers, engineers, architects, and vendors to ensure that product or project requirements are met efficiently and effectively.

What is the difference between Specification Coordinator vs Document Control Specialist?

AspectSpecification CoordinatorDocument Control Specialist
Required CredentialsTypically a degree in engineering, construction, or related field; familiarity with specifications and standardsOften a high school diploma or associate degree; training in document management systems
Work EnvironmentConstruction sites, engineering firms, manufacturing plantsOffice settings, project management offices, document repositories
Employer & Industry UsageConstruction, engineering, manufacturingConstruction, engineering, corporate projects
Common Search & ComparisonYesYes

The Specification Coordinator primarily manages project specifications, ensuring compliance and accuracy in technical documents within construction and engineering environments. In contrast, the Document Control Specialist focuses on organizing, maintaining, and distributing project documents across various industries. While both roles involve document management, the Specification Coordinator has a more technical and specification-focused role, whereas the Document Control Specialist emphasizes document organization and control processes.

What are popular job titles related to Specification Coordinator jobs in Virginia? For Specification Coordinator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Specification Coordinator jobs in Virginia look for? The top searched job categories for Specification Coordinator jobs in Virginia are:
What cities in Virginia are hiring for Specification Coordinator jobs? Cities in Virginia with the most Specification Coordinator job openings:
Specification Coordinator jobs near you
Architectural Specification Writer

Architectural Specification Writer

AE Works

Arlington, VA • On-site, Remote

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Job description

Description
JOIN OUR TEAM!
Our team is redefining building design and engineering. AE Works is an award-winning firm ranked among the top U.S. A/E firms by Architectural Record and ENR East. AE Works is recognized for our commitment to innovation and delivering exceptional results.
Our mission is straightforward:  to make building projects a better value. We thrive on solving complex challenges and creating solutions that enhance the built environment, enabling our clients to succeed in their most important endeavors.
 
WHY AE WORKS?
Our strength lies in our people. We offer a collaborative environment where expertise is shared, and ideas drive progress. You’ll work alongside architects, engineers, cost estimators, and construction managers with deep experience across higher education, government, engineering & infrastructure, healthcare and commercial markets. Together, we apply leading-edge technology and a passion for design excellence to projects that shape the future.
 
POSITION OVERVIEW:
This role serves as the firm’s central authority on construction specifications, ensuring alignment between design intent, regulatory requirements, and project delivery standards. The position plays a key part in translating technical and design concepts into clear, coordinated documentation while supporting consistency across projects. It also acts as a resource to project teams, strengthening internal knowledge, improving processes, and reinforcing quality control. Success in this role requires deep technical expertise, a disciplined and detail-oriented mindset, and the ability to collaborate across teams while upholding high standards of accuracy and professionalism. The individual contributes not only to project outcomes but also to broader organizational initiatives that advance performance, sustainability, and practice-wide excellence.
 
LOCATION:
This position can be performed remotely, with the expectation of occasional travel to office locations in Arlington, VA or Pittsburgh, PA.

KEY RESPONSIBILITIES:
  • Coordinate with Project Managers and Technical Leads to develop and issue project manuals for new construction and renovation projects
  • Maintain and continuously update the firm’s specification library
  • Collaborate with manufacturers, Authorities Having Jurisdiction (AHJs), and client standards to ensure accurate, current specifications
  • Provide internal training and guidance to design staff on specification updates and best practices
  • Contribute to firm-wide initiatives, including social and environmental efforts that support AE Works’ goals and initiatives


QUALIFICATIONS

What's Required:
  • 8+ years of experience in the architectural profession, including 5+ years in specification writing
  • Bachelor’s degree in Architecture from a NAAB-accredited program
  • CSI Construction Document Technician (CDT) or Certified Construction Specifier (CCS) credential
  • LEED Accredited Professional (LEED AP)
  • Strong proficiency in specification software, Microsoft Word, and related tools
  • Experience using cloud-based and mobile collaboration platforms
  • Proven experience developing specifications across relevant project types
What Puts You Ahead:
  • Licensed Architect
  • Active membership in CSI or SCIP
  • Recent specification experience in healthcare, senior care, higher education, commercial, public safety, or government projects
  • Demonstrated ability to thrive in a structured, process-driven environment with a focus on accuracy, consistency, and high-quality output
  • Strong attention to detail with a methodical, “by-the-book” approach to decision-making
  • Ability to work independently while serving as a knowledgeable resource and mentor to others
  • Professional, precise communication style with a service-oriented mindset

AE WORKS' PERKS:
At AE Works, we believe in supporting each person in their professional and personal journey. We offer a competitive salary, comprehensive benefits (medical, dental, vision, 401k), and a collaborative culture built on mentorship, accountability, and technical excellence. Our team enjoys generous paid time off, including a company-wide break from Christmas through New Year’s Day, a flexible hybrid schedule, and resources that promote mental health, financial wellness, and professional growth through training, education, and licensure support.
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. EEO is the law. AE Works uses E-Verify. You have the Right to Work.