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Specification Coordinator Jobs (NOW HIRING)

CannonDesign

Specifications Coordinator III

$55.40K - $69.20K/yr

Mentor Specification Coordinator II's * Assist with master template updates as directed. * Effectively manage multiple projects. * Full understanding of deliverable requirements by phase. * General ...

CannonDesign

Specifications Coordinator III

OR · On-site +1

$55.40K - $69.20K/yr

Mentor Specification Coordinator II's * Assist with master template updates as directed. * Effectively manage multiple projects. * Full understanding of deliverable requirements by phase. * General ...

Talon Hiring Solutions

Specification Writer

Birmingham, AL · On-site

$70K - $80K/yr

Talon Hiring has a client in the Hoover, AL are that is looking for a detailed Specification Writer to support the development and coordination of technical specifications and project manuals across ...

HOK

Architecture - Specification Writer

New York, NY · On-site

Develops detailed project specifications and assists project team in coordinating and interpreting contract documents. RESPONSIBILITIES: Leadership * Reviews drawings and other project information to ...

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Specification Coordinator information

What are the key skills and qualifications needed to thrive as a Specification Coordinator, and why are they important?

To thrive as a Specification Coordinator, you need strong organizational skills, attention to detail, and a background in architecture, engineering, or construction, often supported by a relevant degree or certification. Familiarity with specification writing software (such as MasterSpec), project management tools, and document control systems is typically required. Excellent communication, collaboration, and problem-solving abilities help you effectively coordinate between project teams and ensure accuracy in documentation. These skills are vital to maintain project quality standards, minimize errors, and ensure timely completion of construction projects.

How does a Specification Coordinator typically collaborate with architects, engineers, and contractors during project development?

A Specification Coordinator regularly interacts with architects, engineers, and contractors to ensure that project requirements and material specifications are clearly documented and understood by all stakeholders. They facilitate communication between teams, review technical documents for accuracy, and address any discrepancies or clarifications needed throughout the design and construction phases. This collaborative approach helps streamline the project workflow and minimizes the risk of costly errors or delays, making the coordinator a key liaison in multidisciplinary project teams.

What are Specification Coordinators?

Specification Coordinators are professionals responsible for managing, organizing, and maintaining the technical specifications and documentation required for construction, manufacturing, or product development projects. They act as a liaison between different stakeholders, ensuring that all specifications are accurate, up-to-date, and compliant with relevant standards. Their role often includes coordinating communication between project managers, engineers, architects, and vendors to ensure that product or project requirements are met efficiently and effectively.

What is the difference between Specification Coordinator vs Document Control Specialist?

AspectSpecification CoordinatorDocument Control Specialist
Required CredentialsTypically a degree in engineering, construction, or related field; familiarity with specifications and standardsOften a high school diploma or associate degree; training in document management systems
Work EnvironmentConstruction sites, engineering firms, manufacturing plantsOffice settings, project management offices, document repositories
Employer & Industry UsageConstruction, engineering, manufacturingConstruction, engineering, corporate projects
Common Search & ComparisonYesYes

The Specification Coordinator primarily manages project specifications, ensuring compliance and accuracy in technical documents within construction and engineering environments. In contrast, the Document Control Specialist focuses on organizing, maintaining, and distributing project documents across various industries. While both roles involve document management, the Specification Coordinator has a more technical and specification-focused role, whereas the Document Control Specialist emphasizes document organization and control processes.

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Specification Coordinator jobs near you
Infographic showing various Specification Coordinator job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 83% Full Time, 15% Part Time, and 1% Contract. Highlights an 97% Physical, and 3% Remote job distribution.
Specifications Coordinator III

Specifications Coordinator III

CannonDesign

Remote

$55.40K - $69.20K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 9 days ago

Job description

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.
ABOUT THE ROLE
As a Specifications Coordinator III, you serve as a vital technical resource within project teams, helping to ensure that design intent is accurately translated into documentation that meets performance, regulatory, and client standards. You'll work closely with architects, engineers, and consultants to support the development and integration of specifications across disciplines, contributing to the overall quality and consistency of project deliverables. Your work directly influences project outcomes by enhancing clarity, reducing risk, and supporting compliance with codes and standards. This role is ideal for professionals who are deepening their expertise in specification writing and coordination.
HERE'S WHAT YOU'LL DO
  • Assemble and organize Project Manuals for multiple projects.
  • Set up project in Specpoint, invite project team, and set export requirements. Create custom settings as needed.
  • Work closely with the project specification writer to ensure the project manual is properly formatted and packaged.
  • Communicate deliverable requirements and deadlines to the project team and outside consultant(s) in advance of deadlines.
  • Perform QA/QC review checks on project manuals for projects.
  • Participate in weekly specification group workload meetings.
  • Monitor and update project statuses in the specification app.
  • Mentor Specification Coordinator II's
  • Assist with master template updates as directed.
  • Effectively manage multiple projects.
  • Full understanding of deliverable requirements by phase.
  • General understanding of Division 01 Specifications and Construction change documents.
  • Be self-directed in day-to-day work responsibilities.
  • May perform related duties as required.

HERE'S WHAT YOU'LL NEED
  • Minimum High School diploma or equivalent (GED) required; Associate Degree preferred.
  • Minimum 6+ years of experience working as an Administrative support professional required.
  • Prior work experience in the A/E/C industry preferred.
  • CSI Certification is preferred.
  • Very strong (and proactive) verbal and written communication skills.
  • Very strong organizational skills.
  • Ability to adapt and be flexible to fast paced changes.
  • Ability to manage time and resources of both you and others.
  • Detail oriented and ability to check your own work and the work of others.
  • Ability to work independently and with a team.
  • Proficiency in Microsoft Office and Bluebeam required. Proficiency in MasterWorks preferred.
  • Knowledge of MasterSpec and the use of e-SPECS or Specpoint is preferred.

The salary range for this position is $55,400 to $69,200 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.
ABOUT OUR FIRM
CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don't just dream up solutions - we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It's more than a philosophy - it's who we are, and it drives us to make a meaningful, lasting difference every day.
ABOUT WORKING HERE
  • We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
  • We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives.
  • We're about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we're ready for you.

Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.
As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct.
CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm's policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign's policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.
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About CannonDesign

Sourced by ZipRecruiter

CannonDesign is an acclaimed international design firm situated in New York, NY, US. This innovative company operates within the architecture and design industry, offering compelling design solutions that improve life. With a rich heritage dating back to its founding in 1945, CannonDesign has championed an integrated approach to designing comprehensive, effective, and creative environments. The organization is guided by a potent mission - inspiring transformative responses to the challenges of the 21st century with design's power. Adding to its list of laurels, CannonDesign has been recognized by Fast Company as one of the world’s most innovative architecture firms, indicating its commitment to revolutionize the design landscape.

Industry

Specialized design services

Company size

501 - 1,000 Employees

Headquarters location

New York, NY, US

Year founded

1945

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