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Specification Coordinator Jobs in Tennessee (NOW HIRING)

trimarkusa

Project Coordinator

Winston Salem, NC

The Project Coordinator reports to the Supervisor, Project Coordinators * Located in Albany, GA or ... Initiate and track purchase orders with manufacturers in accordance with project specifications.

trimarkusa

Project Coordinator

Knoxville, TN

The Project Coordinator reports to the Supervisor, Project Coordinators * Located in Albany, GA or ... Initiate and track purchase orders with manufacturers in accordance with project specifications.

Horn USA, Inc.

Product Coordinator

Franklin, TN · On-site

... specifications. Cross-Functional Coordination • Serve as the primary HORN USA liaison to the ... German parent company on product creation, data management, and NPI coordination. • Support the ...

UGN

Quality Coordinator

Jackson, TN · On-site

The Quality Coordinator coordinates activities associated with quality assurance and customer ... Coordinate technical liaison services to inform customer/supplier of new types, specifications, and ...

UGN

Quality Coordinator

Jackson, TN · On-site

The Quality Coordinator coordinates activities associated with quality assurance and customer ... Coordinate technical liaison services to inform customer/supplier of new types, specifications, and ...

Salas O'Brien, Inc.

Project Coordinator

Nashville, TN · On-site

Project Coordinator At Salas O'Brien, we tell our clients that we're engineered for impact. This ... Capable of performing specialized functions such as maintenance of master specifications, job ...

Aston Carter

Logistics Coordinator

Chattanooga, TN · On-site

$27 - $30/hr

Logistics Coordinator The Logistics Coordinator oversees the coordination of outbound shipments of ... and specifications. * Communicate effectively with Sales, Manufacturing, freight companies ...

Salas O'Brien

Project Coordinator

Nashville, TN · On-site

Project Coordinator At Salas O'Brien, we tell our clients that we're engineered for impact. This ... Capable of performing specialized functions such as maintenance of master specifications, job ...

Aston Carter

Logistics Coordinator

Chattanooga, TN · On-site

$27 - $30/hr

Logistics Coordinator The Logistics Coordinator oversees the coordination of outbound shipments of ... and specifications. * Communicate effectively with Sales, Manufacturing, freight companies ...

Aston Carter

Logistics Coordinator

Chattanooga, TN · On-site

$27 - $30/hr

Logistics Coordinator The Logistics Coordinator oversees the coordination of outbound shipments of ... and specifications. * Communicate effectively with Sales, Manufacturing, freight companies ...

Healthcarerealty

Construction Coordinator

Nashville, TN · Hybrid

We are recruiting for a Construction Coordinator at our Nashville, TN corporate headquarters. This ... Review and interpret architectural drawings, plans, and project specifications. * Perform other ...

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All JobsSpecification JobsSpecification Coordinator JobsSpecification Coordinator Jobs in Tennessee

Specification Coordinator information

What is a specification coordinator?

Specification Coordinators are professionals responsible for managing, organizing, and maintaining the technical specifications and documentation required for construction, manufacturing, or product development projects. They act as a liaison between different stakeholders, ensuring that all specifications are accurate, up-to-date, and compliant with relevant standards. Their role often includes coordinating communication between project managers, engineers, architects, and vendors to ensure that product or project requirements are met efficiently and effectively.

How does a specification coordinator typically collaborate with architects, engineers, and contractors during project development?

A Specification Coordinator regularly interacts with architects, engineers, and contractors to ensure that project requirements and material specifications are clearly documented and understood by all stakeholders. They facilitate communication between teams, review technical documents for accuracy, and address any discrepancies or clarifications needed throughout the design and construction phases. This collaborative approach helps streamline the project workflow and minimizes the risk of costly errors or delays, making the coordinator a key liaison in multidisciplinary project teams.

What are the key skills and qualifications needed to thrive as a specification coordinator, and why are they important?

To thrive as a Specification Coordinator, you need strong organizational skills, attention to detail, and a background in architecture, engineering, or construction, often supported by a relevant degree or certification. Familiarity with specification writing software (such as MasterSpec), project management tools, and document control systems is typically required. Excellent communication, collaboration, and problem-solving abilities help you effectively coordinate between project teams and ensure accuracy in documentation. These skills are vital to maintain project quality standards, minimize errors, and ensure timely completion of construction projects.

What is the difference between Specification Coordinator vs Document Control Specialist?

AspectSpecification CoordinatorDocument Control Specialist
Required CredentialsTypically a degree in engineering, construction, or related field; familiarity with specifications and standardsOften a high school diploma or associate degree; training in document management systems
Work EnvironmentConstruction sites, engineering firms, manufacturing plantsOffice settings, project management offices, document repositories
Employer & Industry UsageConstruction, engineering, manufacturingConstruction, engineering, corporate projects
Common Search & ComparisonYesYes

The Specification Coordinator primarily manages project specifications, ensuring compliance and accuracy in technical documents within construction and engineering environments. In contrast, the Document Control Specialist focuses on organizing, maintaining, and distributing project documents across various industries. While both roles involve document management, the Specification Coordinator has a more technical and specification-focused role, whereas the Document Control Specialist emphasizes document organization and control processes.

What are the most commonly searched types of Specification jobs in Tennessee?

The most popular types of Specification jobs in Tennessee are:

What are popular job titles related to Specification Coordinator jobs in Tennessee?

For Specification Coordinator jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Specification Coordinator jobs in Tennessee look for?

The top searched job categories for Specification Coordinator jobs in Tennessee are:

What cities in Tennessee are hiring for Specification Coordinator jobs?

Cities in Tennessee with the most Specification Coordinator job openings:

Specification Coordinator jobs near you
Infographic showing various Specification Coordinator job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Project Coordinator

trimarkusa

Winston Salem, NC

Full-time

Medical, Dental, Vision, Retirement

Re-posted 27 days ago

Job description

Why you’ll love it here!

+ Benefits include Medical, Dental, Vision, Tuition Reimbursement, Pet, and Legal Insurance

+ 401k
+ Community Service Day

+ Spotlight Awards

+ National Sales Excellence Awards

+ CFSP Prep Certification Program

POSITION SUMMARY:

  • The Project Coordinator reports to the Supervisor, Project Coordinators
  • Located in Albany, GA or Knoxville, TN or Winston-Salem, NC
  • Full-Time
  • Hybrid

The Project Coordinator plays a crucial role in facilitating the smooth execution of client projects by handling all logistics and administrative tasks. This role supports the project management team in coordinating project phases, ensuring accuracy in documentation, and maintaining effective communication with contractors, vendors, and clients.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

Project Coordination:

  • Coordinate projects through all phases, including initial set-up, purchasing, customer communication, shipment of products, and project reconciliation.
  • Import or input order information into the database/ERP system and verify accuracy against quotes and plans.
  • Initiate and track purchase orders with manufacturers in accordance with project specifications.
  • Input change orders and returns and notify relevant stakeholders of any delays.

Administrative Support:

  • Organize and maintain a project filing system to ensure easy access to project documentation.
  • Participate in project status meetings, providing detailed updates on assigned projects.
  • Assist in resolving operational problems and identifying opportunities for process improvement.
  • Provide support to other Project Coordinators as needed to manage schedule conflicts.

Customer Service:

  • Serve as a point of contact for customers, vendors, and service agencies on warranty claims and project inquiries.
  • Create, print, and distribute service manuals and spec books as required.
  • Assist customers at the front counter and answer general phone inquiries as backup support.

Miscellaneous Tasks:

  • Reconcile cash drawer and complete bank deposits daily.
  • Scan receiving documents for the warehouse to maintain accurate records.
  • Perform other duties as assigned.

COMPETENCIES:

  • Superior customer service attitude with a commitment to excellence.
  • High attention to detail and ability to prioritize tasks effectively.
  • Proficiency in MS Word, Excel, Outlook, and operating systems.
  • Excellent communication and interpersonal skills.
  • Strong problem-solving and organizational abilities.
  • Self-motivated with a strong work ethic.
  • Proficient in AQ and product knowledge.

QUALIFICATIONS & EXPERIENCE:

  • High School Diploma or GED, or equivalent military or practical experience.
  • 1 – 2 years of experience in an administrative or coordinator role.
  • Experience in the construction industry preferred; foodservice industry experience is a plus.
  • Ability to successfully pass a background check post offer acceptance.

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