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Virtual Office Manager Jobs (NOW HIRING)

Agnello & Rogers

$185 - $200/hr

... representing management, has an opportunity for employment attorneys with over seven years of ... as Special Counsel in our Virtual Office. This mostly remote role focuses on handling ...

M Property Services

Office Manager

Conshohocken, PA

$50K/yr

M Property Services is looking for an organized, driven, and people-focused Office Manager to ... You'll work alongside leadership and a collaborative team of virtual and in-house professionals ...

Consertus, Inc.

Office Manager

Los Angeles, CA · On-site

This role will manage daily office operations, supervise administrative support staff, coordinate ... Coordinate calendars, conference rooms, virtual meetings, leadership meetings, client meetings, and ...

Proof

Office Manager

Atlanta, GA · On-site

$25/hr

Office Manager The Office Manager provides administrative services and support for the corporate ... virtual newsletters, menu signage & design, catering proposals, etc. * This position also has ...

Marcel Digital

Office Manager

Chicago, IL · On-site

$55K - $75K/yr

Office Manager Marcel Digital is a Chicago-based, award-winning digital marketing and software ... Maintain virtual file management system and ensure compliance with firm policies * Liaison with our ...

Alzheimer's Association

Office Manager

Charleston, WV · On-site

$22.50 - $24.50/hr

Responsible for in-person processing of mail and revenue for West Virginia and serve as a virtual ... Office Manager - West Virginia Chapter Position Location: Charleston, West Virginia Full Time: ...

PROOF OF THE PUDDING

Office Manager

Atlanta, GA · On-site

$25/hr

The Office Manager will be the first point of contact for visitors and phone inquiries. This ... virtual newsletters, menu signage & design, catering proposals, etc. * This position also has ...

PROOF OF THE PUDDING

Office Manager

Atlanta, GA · On-site

$25/hr

The Office Manager will be the first point of contact for visitors and phone inquiries. This ... virtual newsletters, menu signage & design, catering proposals, etc. * This position also has ...

Alzheimer's Association

Office Manager

Charleston, WV · On-site

$22.50 - $24.50/hr

Responsible for in-person processing of mail and revenue for West Virginia and serve as a virtual ... Office Manager - West Virginia Chapter Position Location: Charleston, West Virginia Full time ...

Marcel Digital

Office Manager

Chicago, IL · On-site

The role and responsibility of the Office Manager includes working closely with the Head of ... Maintain virtual file management system and ensure compliance with firm policies * Liaison with our ...

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Virtual Office Manager information

See salary details

$25.5K

$51.5K

$77.5K

How much do virtual office manager jobs pay per year?

As of Aug 26, 2026, the average yearly pay for virtual office manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What is a virtual office manager?

A Virtual Office Manager is a professional who oversees administrative and organizational tasks for businesses or individuals remotely, usually from a home office. They are responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and sometimes supervising other remote staff. Virtual Office Managers use various digital tools and platforms to ensure smooth operations without being physically present in a traditional office setting. Their role is essential for businesses that operate remotely or have distributed teams, as they help maintain efficiency and communication.

What does a virtual office manager do?

As a virtual office manager, your job is to manage a remote team of employees. You may use virtual office software to connect with workers through the internet, verify that all employees are online during their scheduled hours, monitor the level of office supplies, process emails, ensure the correct billing for contractors, and otherwise help manage the daily schedule and operations of each employee. This is an administrative role that can be done from home or a central office.

What are the key skills and qualifications needed to thrive as a virtual office manager, and why are they important?

To thrive as a Virtual Office Manager, you need strong organizational abilities, multitasking skills, and experience in administrative support, often supported by a degree or relevant office management experience. Proficiency with cloud-based collaboration tools such as Google Workspace, Microsoft Office 365, project management software like Asana or Trello, and virtual communication platforms is typically required. Exceptional communication, time management, and problem-solving skills help you effectively coordinate remote teams and adapt to changing priorities. These skills and qualities are essential for ensuring smooth virtual operations, maintaining productivity, and supporting distributed teams.

How does a virtual office manager effectively communicate and coordinate with remote team members?

As a Virtual Office Manager, effective communication is typically achieved through a mix of project management tools, instant messaging platforms, and regular video meetings. You'll be responsible for setting clear expectations, establishing communication protocols, and ensuring all team members are aligned on priorities and deadlines. Building trust and transparency is key, so proactively sharing updates, hosting check-ins, and maintaining organized documentation are essential practices. This role often collaborates closely with executives, HR, and IT to support smooth remote operations and resolve issues promptly.

What is the difference between Virtual Office Manager vs Administrative Assistant?

AspectVirtual Office ManagerAdministrative Assistant
CredentialsExperience in office management, relevant certifications often preferredHigh school diploma or equivalent, administrative training beneficial
Work EnvironmentRemote, overseeing virtual office operationsRemote or in-office, supporting daily administrative tasks
Employer & Industry UsageUsed in businesses with virtual or remote operations, especially in management rolesCommon across various industries for general administrative support
Search & Comparison IntentPeople comparing management responsibilities and leadership in virtual settingsPeople seeking support for routine administrative tasks

The Virtual Office Manager focuses on overseeing virtual office operations, managing remote teams, and ensuring smooth business functions. In contrast, an Administrative Assistant provides direct support with clerical tasks, scheduling, and communication. While both roles may work remotely, the Virtual Office Manager typically has more leadership responsibilities and strategic oversight.

How much does a virtual office manager make?

A virtual office manager's salary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the size of the organization. Many virtual office managers also earn additional compensation through bonuses or flexible scheduling, and strong organizational and communication skills are essential for success in this role.
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What states have the most Virtual Office Manager jobs?

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Virtual Office Manager jobs near you
Infographic showing various Virtual Office Manager job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 11% Part Time, and 1% Contract. Highlights an 80% Physical, 2% Hybrid, and 18% Remote job distribution, with an average salary of $51,476 per year, or $24.7 per hour.

Virtual Medical Office Manager

Lowcountry Medical Practice Management

Charleston, SC • On-site, Remote

Part-time

Medical

Re-posted 2 days ago

Job description

Virtual Medical Office Manager - Part Time 15 - 20 HOURS PER WEEK
Virtual Medical Office Manager - Part Time/Remote 15 - 20 HOURS PER WEEK
Attend to patients on the phone via text message and/or voice calls. Coordinate and organize appointments and documentation to facilitate the smooth running of the healthcare environment and support delivery of quality patient care.
Critical Thinking Skills Required
  • Must be able to speak with patients and use practice management system to answer inquires accurately and confidently and while maintaining patient confidentiality.
  • Must be able to think critically about how to properly handle emergent situations that may arise in the healthcare environment.
  • Must be capable of performing proper research concerning patient claims and request before escalating to management and to the practitioner.
  • Must be able to properly assess patients concerns and provide minimum assistance required as a Office Manager without working outside of your scope of practice and expertise.
  • Must understand basic medical office terms and protocols.
  • Must be aware of HIPAA Rules and Guidelines and how to properly protect the privacy of patients.

Communication Skills Required
  • Must be able to communicate the details of patients issues with accuracy to the practitioner and provide clear communication to patients regarding appointments and other request.
  • Must be able to communicate practitioner responses or directives to patients with 100% accuracy. This includes written data and audible communication.
  • Must at all times show that you care and show compassion for patients concerns and wellbeing.
  • Must have financial literacy and be able to provide daily financial ledgers to management team and practitioner.

Daily Job Duties and Responsibilities
  • Register new patients into the practice management system according to established protocols
  • Assist patients to complete all necessary forms and documentation including medical insurance
  • Verify that medical consents are in place before patients initial appointment and any follow-ups
  • Ensure patient information is accurate including billing information
  • Inform patients of medical office procedures and policy
  • Collect co-pays and visit payments
  • Maintain and manage patient ledgers and payments
  • Review Accounts Receivable and collect on past due accounts
  • Answer incoming calls
  • Manage inquiries of customers looking to establish care and treatment in a timely fashion.

  • Track and schedule new patient referrals from referring doctors. Follow up with referring physician/practice to notify them of when their patient is scheduled and/or the status of referral.
  • Schedule patient appointments after their visits.
  • Reschedule patients who have missed or canceled appointments.
  • Obtain external medical reports as required by medical professionals
  • Timely respond and comply to requests for information about the practice and practitioner services
  • Deal with incoming and outgoing post to website and social media
  • Safeguard patient privacy and confidentiality
  • Log administrative actions in "Daily Activity Log"
  • Log financial transactions in "Weekly Financial Ledger" and submit at the end of each week.

Other Details
  • Must be a team player.
  • Performance reviewed every 90 days by practitioner and hiring team.
  • Pay determined based on experience.
  • No Medical Benefits included
  • Remote Position
  • Must be available via telephone so that medical provider can discuss any pertinent information.

Education Requirement
  • High School Diploma or GED
  • Associates or Certificate in any Allied Health Field preferred but not required
  • At least 2 years experience in healthcare field

Apply