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Virtual Office Manager Jobs (NOW HIRING)

Alzheimer's Association

Office Manager

Scarborough, ME · On-site

$24 - $26/hr

... virtual meeting platforms. * Proficiency with Gmail, Google Calendar, Google docs, and Google ... Office Manager Position Location: Scarborough, Maine Full Time: Based on 37.5 hours minimum per ...

Alzheimer's Association

Office Manager

Scarborough, ME

$24 - $26/hr

... virtual meeting platforms. * Proficiency with Gmail, Google Calendar, Google docs, and Google ... Office Manager Position Location: Scarborough, Maine Full Time: Based on 37.5 hours minimum per ...

KidzCare

Pediatric Office Manager

Wadesboro, NC · On-site

... to Virtual Health & Wellness Requirements: Skills and Qualifications: - Proven experience in office management, preferably in a healthcare or pediatric setting - Strong organizational and ...

Overstory Health

Office Manager

Boston, MA · On-site

$26 - $31/hr

... virtual experience. Your responsibilities will include managing phone calls, scheduling ... Manage incoming mail, maintain office supplies, and assist with clerical duties to support smooth ...

INTERA Incorporated

Office Manager

Austin, TX

Coordinate interview scheduling and logistics for both in-office and virtual interviews, partnering with our Talent Acquisition Recruiter, candidates, hiring managers, and interview teams to ensure a ...

New

INTERA Careers

Office Manager

Austin, TX · On-site

Coordinate interview scheduling and logistics for both in-office and virtual interviews, partnering with our Talent Acquisition Recruiter, candidates, hiring managers, and interview teams to ensure a ...

New

Overstory Health

Office Manager

Boston, MA

$26 - $31/hr

... virtual experience. Your responsibilities will include managing phone calls, scheduling ... Manage incoming mail, maintain office supplies, and assist with clerical duties to support smooth ...

Overstory Health

Office Manager

Boston, MA

$26 - $31/hr

... virtual experience. Your responsibilities will include managing phone calls, scheduling ... Manage incoming mail, maintain office supplies, and assist with clerical duties to support smooth ...

McCarthy Tetrault LLP

Office Manager

Manhattan, NY · Hybrid

Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools ... Exceptional organizational, time management, and prioritization skills. * Strong written and verbal ...

iCapital

Office Manager - Associate

Stamford, CT

$70K - $80K/yr

... orders and virtual cards, and streamlining workflows. * Coordinate vendor management, including ... Develop and implement office procedures to optimize workflows and support operational excellence.

McCarthy Ttrault LLP

Office Manager

Manhattan, NY · Hybrid

Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools ... Exceptional organizational, time management, and prioritization skills. * Strong written and verbal ...

Chesapeake Bay Trust

Office Manager

Annapolis, MD · On-site

The Chesapeake Bay Trust, a non-profit grantmaking organization, seeks an Office Manager for our ... virtual meeting reservations; Administration Support: * Open, process and distribute mail on a ...

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Virtual Office Manager information

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$25.5K

$51.5K

$77.5K

How much do virtual office manager jobs pay per year?

As of Jun 26, 2026, the average yearly pay for virtual office manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What is the difference between Virtual Office Manager vs Administrative Assistant?

AspectVirtual Office ManagerAdministrative Assistant
CredentialsExperience in office management, relevant certifications often preferredHigh school diploma or equivalent, administrative training beneficial
Work EnvironmentRemote, overseeing virtual office operationsRemote or in-office, supporting daily administrative tasks
Employer & Industry UsageUsed in businesses with virtual or remote operations, especially in management rolesCommon across various industries for general administrative support
Search & Comparison IntentPeople comparing management responsibilities and leadership in virtual settingsPeople seeking support for routine administrative tasks

The Virtual Office Manager focuses on overseeing virtual office operations, managing remote teams, and ensuring smooth business functions. In contrast, an Administrative Assistant provides direct support with clerical tasks, scheduling, and communication. While both roles may work remotely, the Virtual Office Manager typically has more leadership responsibilities and strategic oversight.

What is a Virtual Office Manager?

A Virtual Office Manager is a professional who oversees administrative and organizational tasks for businesses or individuals remotely, usually from a home office. They are responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, and sometimes supervising other remote staff. Virtual Office Managers use various digital tools and platforms to ensure smooth operations without being physically present in a traditional office setting. Their role is essential for businesses that operate remotely or have distributed teams, as they help maintain efficiency and communication.

Does virtual mean in person or online?

A Virtual Office Manager role typically involves managing administrative tasks remotely using online tools and communication platforms. It does not require in-person presence, allowing for flexible work from any location with internet access.

How does a Virtual Office Manager effectively communicate and coordinate with remote team members?

As a Virtual Office Manager, effective communication is typically achieved through a mix of project management tools, instant messaging platforms, and regular video meetings. You'll be responsible for setting clear expectations, establishing communication protocols, and ensuring all team members are aligned on priorities and deadlines. Building trust and transparency is key, so proactively sharing updates, hosting check-ins, and maintaining organized documentation are essential practices. This role often collaborates closely with executives, HR, and IT to support smooth remote operations and resolve issues promptly.

Does virtual mean online?

A Virtual Office Manager typically works remotely, managing administrative tasks and team coordination through online communication tools. The role is primarily conducted online, but some positions may require occasional in-person meetings or visits depending on the employer. Skills in digital organization and familiarity with remote collaboration platforms are essential.

What are the key skills and qualifications needed to thrive as a Virtual Office Manager, and why are they important?

To thrive as a Virtual Office Manager, you need strong organizational abilities, multitasking skills, and experience in administrative support, often supported by a degree or relevant office management experience. Proficiency with cloud-based collaboration tools such as Google Workspace, Microsoft Office 365, project management software like Asana or Trello, and virtual communication platforms is typically required. Exceptional communication, time management, and problem-solving skills help you effectively coordinate remote teams and adapt to changing priorities. These skills and qualities are essential for ensuring smooth virtual operations, maintaining productivity, and supporting distributed teams.

What is the meaning of virtual?

In the context of a Virtual Office Manager, the term virtual refers to work conducted remotely, often using digital communication tools and online platforms. It involves managing tasks and coordinating teams without a physical office presence, enabling flexible work arrangements.

What Does a Virtual Office Manager Do?

As a virtual office manager, your job is to manage a remote team of employees. You may use virtual office software to connect with workers through the internet, verify that all employees are online during their scheduled hours, monitor the level of office supplies, process emails, ensure the correct billing for contractors, and otherwise help manage the daily schedule and operations of each employee. This is an administrative role that can be done from home or a central office.

What does it mean when a person is virtual?

A virtual person in the context of a Virtual Office Manager role typically refers to someone who works remotely, often using digital communication tools like email, video conferencing, and project management software. They perform their job outside a traditional office setting, relying on technology to coordinate tasks and manage operations from any location.
More about Virtual Office Manager jobs
What cities are hiring for Virtual Office Manager jobs? Cities with the most Virtual Office Manager job openings:
What are the most commonly searched types of Virtual Office jobs? The most popular types of Virtual Office jobs are:
What states have the most Virtual Office Manager jobs? States with the most job openings for Virtual Office Manager jobs include:
What job categories do people searching Virtual Office Manager jobs look for? The top searched job categories for Virtual Office Manager jobs are:
Virtual Office Manager jobs near you
Infographic showing various Virtual Office Manager job openings in the United States as of June 2026, with employment types broken down into 61% Full Time, 36% Part Time, and 3% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $51,476 per year, or $24.7 per hour.
Office Manager

Office Manager

Alzheimer's Association

Scarborough, ME • On-site

$24 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Alzheimer's Association rating

7.6

Company rating: 7.6 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

169th of 688 rated non-profit organizations

Job description

Position Summary:
The Office Manager plays a central role for the successful daily operations of the Alzheimer's Association, Maine Chapter. This crucial position supports all staff members across pillars including Care & Support, Concern & Awareness, Public Policy, DE&I, Research, and Development with a strong focus on communications and operations. The Office Manager creates a lasting first impression of the organization by welcoming visitors, volunteers, and community partners and providing information to constituents. This role oversees office operations including processing incoming and outgoing mail, donations, event promotion, database management, office supplies, scheduling, website and social media management, and equipment maintenance.
Responsibilities:
  • Responsible for processing donations, updating the donor database, and coordinating with regional operations and finance team to ensure tracking is accurate and donors are acknowledged in a timely manner. Maintain fundraising databases and provide reports for development staff.
  • Coordinate acknowledgement process for gifts received including sponsorship, event fundraising, tributes, and general development.
  • Prepare invoices for processing by accounting department including all recurring payments for occupancy costs, supplies, and event sponsorship.
  • Facilitate purchasing of equipment, permits, licenses or office supplies for the Chapter staff and maintain files, databases, and documentation as required.
  • Act as primary point person to field participant questions related to fundraising websites functionality and triage to respective development staff.
  • Work closely with chapter and regional communication staff to support marketing, social media, programs & services, event promotion, and public awareness campaigns.
  • Oversees the maintenance of Chapter website and coordinate social media and digital content

Qualifications:
  • High school diploma required. Two years post-secondary education in a related field preferred.
  • Two years of experience as an administrative assistant, office manager or similar position.

Knowledge, Skills and Abilities:
  • Proficiency with Microsoft Office - including Word, Excel and PowerPoint. Experience with digital platforms or software programs such as Publisher or InDesign a plus, as well as proficiency with social media and virtual meeting platforms.
  • Proficiency with Gmail, Google Calendar, Google docs, and Google Sheets.
  • Proficiency with constituent database management programs and ability to learn new CRM.
  • Strong communication skills and ability to communicate effectively with people of diverse backgrounds and ages.
  • Excellent telephone and in-person customer service skills.
  • Strong organizational skills and attention to detail including accurate data entry and proofreading skills.
  • Ability to travel.
  • Must have valid driver's license, access to reliable vehicle, good driving record, and proof of automobile insurance.
  • Ability to bend, stoop, lift and transport up to 25 lbs.

Title: Office Manager
Position Location: Scarborough, Maine
Full Time: Based on 37.5 hours minimum per week
Position Grade & Compensation: Grade 203 The Alzheimer's Association's good faith expectation for the hourly range for this role is between $24.00 - $26.00
Reports To: Executive Director
Who We Are:
The Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia- by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.
The Alzheimer's Association announced a landmark $100 million investment in research for 2023. This unparalleled commitment is illustrative of the momentum we are building in dementia research - our investments today will lead to breakthroughs tomorrow.
At the Alzheimer's Association, our employees are at the core of all we do. Our network of more than 1,750 employees across the United States makes a difference each and every day for those impacted by Alzheimer's and those at risk for the disease.
We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer's, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.
At the Alzheimer's Association®, we believe that diverse perspectives are critical to achieving health equity - meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer's and dementia.
The Alzheimer's Association commitment remains steadfast in engaging all communities in our full mission. The Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment to the fullest extent required by law, including, but not limited to, on the basis of race, color, religion, age, sex, national origin, gender identity, disability status, genetics, protected veteran status, sexual orientation, or any other legally protected characteristic.
Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. Please click HERE for more information.
Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.
#LI-BA1
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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