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Technical Secretary Jobs in Michigan (NOW HIRING)

Munson Healthcare

Courier

Traverse City, MI · On-site

$15.75 - $20/hr

May receive instruction from pathologists, other section managers and/or technical staff. Has daily ... A copy of driving record will be obtained from the Michigan Secretary of State office for ...

Munson Healthcare

Courier

Traverse City, MI

$15.75 - $20/hr

May receive instruction from pathologists, other section managers and/or technical staff. Has daily ... A copy of driving record will be obtained from the Michigan Secretary of State office for ...

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Technical Secretary information

What are the key skills and qualifications needed to thrive as a technical secretary, and why are they important?

A Technical Secretary should possess strong organizational skills, attention to detail, and proficiency in office administration, often supported by a secretarial diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, document management systems, and sometimes industry-specific tools is essential. Excellent communication, time management, and discretion are vital soft skills that set exceptional Technical Secretaries apart. These abilities ensure efficient office operations, accurate documentation, and effective support for technical teams or executives.

What is the difference between Technical Secretary vs Administrative Assistant?

AspectTechnical SecretaryAdministrative Assistant
CredentialsTypically requires office administration skills, sometimes technical knowledge or certificationsUsually requires general administrative skills, often no specialized certifications
Work EnvironmentOften in technical, engineering, or IT settingsCommon in various office environments across industries
Employer & Industry UsageUsed in technical industries, engineering firms, IT companiesWidely used across all industries and organizations
Job ResponsibilitiesHandling technical documentation, scheduling, supporting technical staffManaging correspondence, scheduling, general office tasks

The main difference between a Technical Secretary and an Administrative Assistant lies in their focus and work environment. Technical Secretaries often support technical teams with specialized documentation and technical tasks, while Administrative Assistants handle broader administrative duties across various industries. Both roles require strong organizational skills, but Technical Secretaries typically have more technical knowledge relevant to their industry.

What are the main responsibilities of a technical secretary?

A Technical Secretary is responsible for providing administrative and clerical support to technical teams or departments. This includes tasks such as preparing and formatting technical documents, organizing meetings, managing files and correspondence, and maintaining records. They may also assist in coordinating projects, handling technical data, and ensuring that all documentation meets organizational standards. Strong organizational, communication, and technical skills are essential for success in this role.

How does a technical secretary typically support project teams in a technical environment?

A Technical Secretary plays a key role in supporting project teams by managing documentation, coordinating meetings, and ensuring accurate record-keeping. They often handle the preparation and distribution of technical reports, assist with scheduling and follow-up on action items, and maintain communication between team members and external stakeholders. This support helps technical staff focus on their specialized tasks, while ensuring that project timelines and administrative requirements are consistently met. Collaboration is frequent, as Technical Secretaries often work closely with engineers, project managers, and other administrative personnel to keep projects running smoothly.
What are popular job titles related to Technical Secretary jobs in Michigan? For Technical Secretary jobs in Michigan, the most frequently searched job titles are:
What job categories do people searching Technical Secretary jobs in Michigan look for? The top searched job categories for Technical Secretary jobs in Michigan are:
What cities in Michigan are hiring for Technical Secretary jobs? Cities in Michigan with the most Technical Secretary job openings:
Technical Secretary jobs near you

Clerical Specialist

Mid-Michigan Area Public Schools Consortium

Flint, MI • On-site

$19/hr

Full-time

Re-posted 5 days ago

Job description

Position Type:
Secretarial/Clerical
Date Posted:
7/8/2026
Location:
Hamady High School
Closing Date:
07/17/2026
District:
Westwood Heights Schools
Position Title: Clerical Specialist - Grades 7 12 Main Office & Athletics
Classification: WHESPA Bargaining Unit
Reports To: High School Principal and Athletic Director
Schedule: Full-Time | 40 hours per week | 52-Week (Year-Round) Position
Compensation: $19.00 per/hour
Position Summary
The Clerical Specialist provides critical, day-to-day supportive services for the Grades 7 12 main office and the athletic department. This position serves as the welcoming face of the school for visitors and parents while simultaneously executing the logistics, eligibility tracking, and administrative tasks required to keep the athletic department running efficiently.
This is a supportive, non-exempt role intended to collaborate closely with, and take operational direction from, the building's Lead Administrative Assistant, Principal, and Athletic Director.
Essential Duties & Responsibilities
Reception & Main Office Support (Grades 7 12)
  • Act as the primary receptionist for the 7 12 main office, greeting visitors, answering phone lines, routing calls, and taking messages.
  • Assist students, parents, and staff with general inquiries with a high level of customer service.
  • Process daily building attendance, tardy slips, and early dismissals within the student information system.
  • Sort and distribute incoming mail, packages, and building deliveries.
  • Provide general clerical backup (copying, filing, document preparation) as requested by the Lead Administrative Assistant or building administration.

Athletic Department Support
  • Coordinate the collection and compliance tracking of student-athlete physicals, insurance forms, and participation fees.
  • Assist the Athletic Director with game-day preparation, including preparing roster programs, compiling gate boxes, and organizing passes.
  • Process and track event worker payroll, official/referee contracts, and check requests.
  • Maintain and update athletic calendars, digital schedules, and tournament brackets.
  • Assist with the coordination of athletic banquets, ordering letters/awards, and archiving historic sports records.
  • Serve as a main point of contact for opposing schools' athletic offices and transportation departments to confirm event logistics.

Minimum Qualifications
  • Education: High school diploma or equivalent required (Associate degree or secretarial certification preferred).
  • Experience: Minimum of 2 years of successful clerical or receptionist experience, preferably within a K 12 public educational or athletic setting.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace. Experience with school management databases (e.g., PowerSchool) and athletic scheduling software is highly desirable.

Key Competencies
  • Organization: Proven ability to manage a split workflow efficiently in a high-traffic, fast-paced environment.
  • Communication: Exceptional verbal and written communication skills with a supportive, professional demeanor.
  • Discretion: Absolute commitment to maintaining confidentiality regarding sensitive student, medical (sports physicals), and family records in accordance with FERPA.

Working Conditions & Physical Requirements
  • Primarily an office-based environment with high levels of public interaction.
  • Must be able to sit or stand for extended periods, operate standard office equipment, and occasionally lift up to 25 lbs (e.g., sports equipment boxes or paper reams).

Application Procedure
Interested internal and external candidates should complete the online application, submit a letter of cover letter and updated resume via the district application portal.
The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation or gender identity), disability, age, religion, height, weight, marital status, military status, ancestry, genetic information, or any other legally protected category in its programs and activities, including employment opportunities.
Attachment(s):
  • Clerical Specialist Job Description.pdf

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