ZipRecruiter

Log In

1

Technical Secretary Jobs in Michigan (NOW HIRING)

Ferris State University

Secretary Level 2

Big Rapids, MI · On-site

$18.45/hr

Clerical-Technical Association (MEA-NEA) Term of Position: 12 Month At Will/Just Cause: Just Cause Summary of Position: Provide basic routine secretarial support by performing a combination of ...

US Department of the Treasury

Secretary (OA)

Pontiac, MI · On-site

$55K/yr

Experience preparing routine and complex non-technical correspondence and assembling supporting documentation for administrative actions and reports. * Experience processing administrative actions ...

next page

Showing results 1-20

All JobsTechnical Secretary JobsTechnical Secretary Jobs in Michigan

Technical Secretary information

What are the main responsibilities of a technical secretary?

A Technical Secretary is responsible for providing administrative and clerical support to technical teams or departments. This includes tasks such as preparing and formatting technical documents, organizing meetings, managing files and correspondence, and maintaining records. They may also assist in coordinating projects, handling technical data, and ensuring that all documentation meets organizational standards. Strong organizational, communication, and technical skills are essential for success in this role.

How does a technical secretary typically support project teams in a technical environment?

A Technical Secretary plays a key role in supporting project teams by managing documentation, coordinating meetings, and ensuring accurate record-keeping. They often handle the preparation and distribution of technical reports, assist with scheduling and follow-up on action items, and maintain communication between team members and external stakeholders. This support helps technical staff focus on their specialized tasks, while ensuring that project timelines and administrative requirements are consistently met. Collaboration is frequent, as Technical Secretaries often work closely with engineers, project managers, and other administrative personnel to keep projects running smoothly.

What are the key skills and qualifications needed to thrive as a technical secretary, and why are they important?

A Technical Secretary should possess strong organizational skills, attention to detail, and proficiency in office administration, often supported by a secretarial diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, document management systems, and sometimes industry-specific tools is essential. Excellent communication, time management, and discretion are vital soft skills that set exceptional Technical Secretaries apart. These abilities ensure efficient office operations, accurate documentation, and effective support for technical teams or executives.

What is the difference between Technical Secretary vs Administrative Assistant?

AspectTechnical SecretaryAdministrative Assistant
CredentialsTypically requires office administration skills, sometimes technical knowledge or certificationsUsually requires general administrative skills, often no specialized certifications
Work EnvironmentOften in technical, engineering, or IT settingsCommon in various office environments across industries
Employer & Industry UsageUsed in technical industries, engineering firms, IT companiesWidely used across all industries and organizations
Job ResponsibilitiesHandling technical documentation, scheduling, supporting technical staffManaging correspondence, scheduling, general office tasks

The main difference between a Technical Secretary and an Administrative Assistant lies in their focus and work environment. Technical Secretaries often support technical teams with specialized documentation and technical tasks, while Administrative Assistants handle broader administrative duties across various industries. Both roles require strong organizational skills, but Technical Secretaries typically have more technical knowledge relevant to their industry.

Can I be a technical secretary with no experience?

A technical secretary role typically requires basic administrative skills, familiarity with office software, and good communication. While prior experience can be helpful, some employers offer entry-level positions or training for candidates with strong organizational abilities and a willingness to learn. Developing skills in document management and technical terminology can improve your chances of starting in this role.

What are popular job titles related to Technical Secretary jobs in Michigan?

For Technical Secretary jobs in Michigan, the most frequently searched job titles are:

What job categories do people searching Technical Secretary jobs in Michigan look for?

The top searched job categories for Technical Secretary jobs in Michigan are:

What cities in Michigan are hiring for Technical Secretary jobs?

Cities in Michigan with the most Technical Secretary job openings:

Technical Secretary jobs near you

Part-time Parish Secretary

Catholic Diocese of Lansing

Flint, MI • On-site

Part-time

Re-posted 24 days ago

Job description

St. Matthew Parish in Flint, Michigan is accepting applications for a Part-Time II (16 hours per week) Secretary.
The Secretary assists with the ministry of the parish by supporting the various administrative functions of the parish and coordinating its volunteers. The Secretary directs these efforts with technical expertise within a framework of the Parish’s mission of evangelization and discipleship. The hours would be Monday, Tuesday, Wednesday, and Friday from 8 a.m. to 12 noon.
The Primary Responsibilities Include:
A. General Duties
  • Performs secretarial duties for the Pastor. Greets and refers visitors to the appropriate ministers, services, or agencies. Prepares bulk mailings as needed. Receives and places telephone calls, types memos, emails, and processes mail.
  • Maintains office record-keeping and filing systems. Maintains schedule of office hours for staff.
  • Attends staff meetings and other meetings as requested.
  • Schedules parish facilities. Coordinates the use of keys for facilities.
  • Oversees the timely opening and secure closing of the office each day.
  • Sets up service calls from and coordinates contractors with maintenance staff
  • Oversees the inventory of office supplies. Orders materials, supplies or equipment as needed.
  • Oversees the maintenance contracts for the various office machines.
  • Coordinates volunteers for various ministries and programs. Recruits, trains, and supports volunteers.
  • Responsible for reviewing invoices and printing checks
  • Posting of Sunday collections
B. Supporting Parish Activities
  • Must understand the parish vision and mission and actively support a life of prayer.
  • Must be able to explain the Faith and encourage growth in discipleship.
  • Updates parish census records on a regular basis.
  • Maintain the parish offering envelope system regularly. Posts contributions weekly and compiles and mails annual contribution statements as required by the IRS.
  • Coordinates scheduling of weddings, funerals, and other events. Contacts appropriate persons involved, communicates with families regarding procedure for service.
  • Maintains the sacramental record keeping system. Records all weddings, baptisms, funerals as well as those who receive first Eucharist, and confirmation.
  • Provides assistance to persons in need who come to the parish. Provides charitable assistance through referring persons to the appropriate charitable or social agencies.
  • Maintains Mass intention book, cards, and funds.
  • Keeps lobby and reception area neat and orderly.
Candidates must have an Associate's Degree or equivalent experience; must have a minimum of three years of experience with general secretarial duties which includes fluent use of Microsoft Word and Google. Some bookkeeping experience is also required. Candidates must be a practicing Catholic. Must also maintain confidentiality.
Please submit a resume and cover letter with the online application. Questions may be directed to St. Matthew Parish in Flint at franthonystrouse@flintcatholic.org.

Apply