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Scanning Indexing Jobs (NOW HIRING)

Madison Approach

Human Resource Clerk

Hawthorne, NY

$20 - $21.50/hr

Index and categorize scanned documents appropriately for organization and retrieval * Review and audit scanned documents to ensure accuracy, completeness, and proper categorization * Organize, track ...

Pacer Group

File Clerk

Rochester, NY · On-site

$16.25 - $19.50/hr

This temporary role is responsible for organizing, scanning, indexing, and maintaining both paper and electronic records while ensuring accuracy, confidentiality, and compliance with established ...

Boone County Health Center

Scanner

Albion, NE

$15.25 - $18.50/hr

This position plays a vital role in maintaining the accuracy and integrity of the electronic medical record (EMR) by preparing, scanning, indexing, and quality-checking patient documentation. The ...

Boone County Health Center

Scanner

Albion, NE · On-site

$15.25 - $18.50/hr

This position plays a vital role in maintaining the accuracy and integrity of the electronic medical record (EMR) by preparing, scanning, indexing, and quality-checking patient documentation. The ...

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How much do scanning indexing jobs pay per hour?

As of Jul 10, 2026, the average hourly pay for scanning indexing in the United States is $16.16, according to ZipRecruiter salary data. Most workers in this role earn between $14.18 and $17.31 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Scanning Indexing position, and why are they important?

To thrive as a Scanning Indexing professional, you need strong attention to detail, organizational abilities, and proficiency in handling digital and physical documents, often supported by a high school diploma or equivalent. Familiarity with document management systems, high-speed scanners, and software like Microsoft Office or industry-specific archiving tools is typically required. Strong time management, reliability, and the ability to work both independently and as part of a team are highly valued soft skills. These skills ensure accurate data capture, secure file handling, and efficient workflow in fast-paced office environments.

What is a Scanning Indexing job?

A Scanning Indexing job involves digitizing physical documents by scanning them into digital formats and organizing them systematically for easy retrieval. The role includes labeling, categorizing, and inputting metadata to ensure accurate indexing within a document management system. This job requires attention to detail, efficiency, and familiarity with scanning software and data entry tools. It is commonly found in industries such as healthcare, legal, finance, and government, where proper document storage and retrieval are crucial.

What are some typical daily tasks for someone working in Scanning Indexing?

A typical day in Scanning Indexing involves preparing documents for scanning, operating scanning equipment, ensuring high-quality digital images, and meticulously indexing these files according to company protocols. You may also be responsible for organizing paper files, verifying information accuracy, and troubleshooting minor equipment issues. Collaboration with records management teams or other administrative staff is common to ensure files are correctly categorized and easily retrievable. Attention to confidentiality and data security is critical, as you may handle sensitive or proprietary information. This role is essential for maintaining efficient, well-organized digital records within an organization.

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Scanning Indexing jobs near you
Human Resource Clerk

Human Resource Clerk

Madison Approach

Hawthorne, NY

$20 - $21.50/hr

Full-time

Posted 17 days ago

Job description

Human Resources, Document Clerk
Job Type: Temporary (12-Month Assignment)
Pay Rate: $20-21.50/hour
Location: Hawthorne, NY | On-site (Monday-Friday, 8:30am-5:00pm)

Job Overview
Madison Approach Staffing is recruiting for a Dynafile Document Clerk for our client's Human Resources department. Our client is a large healthcare organization undertaking a major document conversion project to digitize paper-based employee records into an electronic document management system. This role is highly detail-oriented and process-driven, requiring the ability to perform repetitive tasks with accuracy while maintaining strict confidentiality. The ideal candidate has experience with document digitization or records management projects, strong organizational skills, self-motivation, and ability to work independently while meeting weekly productivity goals.

Key Responsibilities
  • Scan and upload paper employee records accurately into the Dynafile electronic document management system following established procedures
  • Index and categorize scanned documents appropriately for organization and retrieval
  • Review and audit scanned documents to ensure accuracy, completeness, and proper categorization
  • Organize, track, and manage both physical and electronic files throughout the digitization lifecycle
  • Prepare paper records for secure destruction after successful scanning and verification
  • Identify, investigate, and correct errors in scanned files to ensure quality and consistency standards
  • Meet or exceed established weekly production goals for document processing and indexing
  • Maintain detailed logs and monitor progress of completed work to track productivity
  • Maintain a clean, secure, and well-organized workspace
  • Maintain strict confidentiality and safeguard the integrity of sensitive employee records at all times
Required Skills & Experience
  • Education: High school diploma or equivalency required
  • Document Experience: Previous experience in document management, records management, or digitization projects strongly preferred
  • Scanning/Indexing: Experience scanning, indexing, or working with electronic document systems (Dynafile experience a plus)
  • Attention to Detail: Strong attention to detail and meticulous accuracy in high-volume data entry
  • Consistency: Ability to perform repetitive tasks with focus and consistency
  • Independence: Self-motivated with ability to work independently and manage time effectively
  • Organization: Strong organizational and file management skills
  • Computer Skills: Basic computer proficiency and comfort working with data entry and document systems
  • Confidentiality: Discretion and professionalism when handling sensitive employee information
  • Adaptability: Quick learner with ability to adapt to systems and procedures
  • Production Goals: Ability to meet and track weekly productivity targets
Preferred Skills & Experience
  • Dynafile system experience
  • Document digitization project experience
  • Records management or document control background
  • Experience with document imaging and indexing software
  • Knowledge of confidential records handling and privacy compliance
  • Previous high-volume data entry experience
  • Experience with file organization systems and procedures