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Scanning Indexing Jobs (NOW HIRING)

Boone County Health Center

Scanner

Albion, NE · On-site

$15.25 - $18.50/hr

This position plays a vital role in maintaining the accuracy and integrity of the electronic medical record (EMR) by preparing, scanning, indexing, and quality-checking patient documentation. The ...

IDA Automation Private Limited

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Post-Closing Specialist

Lake Mary, FL · On-site

$20 - $22/hr

Key Responsibilities - Receiving mails and packages - Scanning, indexing, and uploading closing documents into the document management system. - Cross training into Title search function when there ...

RICEFW Technologies

Data Entry Operator 2

Augusta, ME · On-site

Customer service Organization skills Attention to detail The position is responsible for a variety of scanning, indexing, customer service and data entry tasks, attaching files to electronic records ...

Diagnostic Clinic of Longview

Records Clerk

Longview, TX · On-site

$14.75 - $19.50/hr

Responsible for filing, scanning, indexing and retrieving medical records. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision.

Diagnostic Clinic

Records Clerk

Longview, TX

$14.75 - $19.25/hr

Responsible for filing, scanning, indexing and retrieving medical records. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision.

Cook Children's

HH Medical Records Tech

Fort Worth, TX

$35K - $48K/yr

Reviewing and verifying the master patient index; preparing scanning indexing and quality checking records in the image system. Work closely with all departments to provide records, information and ...

New

Nwis

Scanning Technician

Fort George G Meade, MD

$64K - $128K/yr

Unacceptable documents shall be rescanned -Document the current Standard Operating Procedure (SOP) for the preparation, scanning, indexing and equity review of documents for Sponsor approval ...

Greater Lawrence Family Health Center

HIM Clerk

Lawrence, MA · On-site

$19.34 - $19.53/hr

... scanning/indexing. • Verify legibility (including light/darkness, top or bottom cutoff, fully sideways or upside down, slightly angled, etc.) of report in EMR before final saving of report. • ...

LaborMax - Olive Branch, MS

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Data entry/Document Handler

Olive Branch, MS · On-site

$16 - $17/hr

Experience scanning, indexing, and organizing large volumes of documents. Resume-Friendly Description Data Entry / Document Handling Specialist * Accurately entered and maintained high-volume data ...

GLFHC

HIM Clerk

Lawrence, MA

$17 - $23.25/hr

... scanning/indexing. • Verify legibility (including light/darkness, top or bottom cutoff, fully sideways or upside down, slightly angled, etc.) of report in EMR after final saving of report. • ...

Apidel Technologies

Scanning Clerk

New Brunswick, NJ

$16.50 - $19.75/hr

Position Description Under close supervision, performs routine, repetitive clerical work involving the preparation, scanning, and indexing of Human Service case files. Duties are performed using well ...

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How much do scanning indexing jobs pay per hour?

As of Jun 20, 2026, the average hourly pay for scanning indexing in the United States is $16.16, according to ZipRecruiter salary data. Most workers in this role earn between $14.18 and $17.31 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the Scanning Indexing position, and why are they important?

To thrive as a Scanning Indexing professional, you need strong attention to detail, organizational abilities, and proficiency in handling digital and physical documents, often supported by a high school diploma or equivalent. Familiarity with document management systems, high-speed scanners, and software like Microsoft Office or industry-specific archiving tools is typically required. Strong time management, reliability, and the ability to work both independently and as part of a team are highly valued soft skills. These skills ensure accurate data capture, secure file handling, and efficient workflow in fast-paced office environments.

What is a Scanning Indexing job?

A Scanning Indexing job involves digitizing physical documents by scanning them into digital formats and organizing them systematically for easy retrieval. The role includes labeling, categorizing, and inputting metadata to ensure accurate indexing within a document management system. This job requires attention to detail, efficiency, and familiarity with scanning software and data entry tools. It is commonly found in industries such as healthcare, legal, finance, and government, where proper document storage and retrieval are crucial.

What are some typical daily tasks for someone working in Scanning Indexing?

A typical day in Scanning Indexing involves preparing documents for scanning, operating scanning equipment, ensuring high-quality digital images, and meticulously indexing these files according to company protocols. You may also be responsible for organizing paper files, verifying information accuracy, and troubleshooting minor equipment issues. Collaboration with records management teams or other administrative staff is common to ensure files are correctly categorized and easily retrievable. Attention to confidentiality and data security is critical, as you may handle sensitive or proprietary information. This role is essential for maintaining efficient, well-organized digital records within an organization.

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Scanning Indexing jobs near you
Scanner

Scanner

Boone County Health Center

Albion, NE • On-site

$15.25 - $18.50/hr

Full-time

Posted 3 days ago

Job description

Position Summary
Boone County Health Center (BCHC) is seeking a detail-oriented and organized Scanner to join our Health Information team. This position plays a vital role in maintaining the accuracy and integrity of the electronic medical record (EMR) by preparing, scanning, indexing, and quality-checking patient documentation. The ideal candidate will have strong attention to detail, excellent organizational skills, and a commitment to confidentiality and customer service.
Essential Responsibilities
  • Scan and index patient care documents into the electronic medical record (EMR) accurately and efficiently.
  • Retrieve documents from Boone County Medical Clinics, Boone County Hospital, and Health Information Management (HIM) for processing.
  • Review documents for completeness, quality, and appropriateness prior to scanning.
  • Classify and file documents into the correct patient record and EMR location using established protocols.
  • Perform quality assurance reviews of scanned documents to ensure accuracy and compliance.
  • Analyze incoming clinical documentation to determine eligibility for filing in the EMR.
  • Process documents received through fax servers, proxy locations, and electronic document pools.
  • Route documents requiring provider signatures or handwritten responses to the appropriate location in a timely manner.
  • Maintain and distribute patient correspondence and ensure letters are scanned into the EMR.
  • Review and quality-check archived paper medical records.
  • Identify and scan missing information into patient records.
  • Assist with chart destruction procedures in accordance with organizational policies and maintain accurate destruction records.
  • Provide office support, including answering telephones, directing calls, and taking messages as needed.
  • Perform routine maintenance and cleaning of scanning equipment.
  • Assist coworkers with record location, problem-solving, and quality control activities.
  • Perform additional duties as assigned.
Qualifications
Required
  • High school diploma or equivalent.
  • Basic computer skills and familiarity with office equipment.
  • Ability to maintain confidentiality and handle sensitive patient information appropriately.
  • Strong attention to detail and organizational skills.
  • Excellent communication and customer service skills.
Preferred
  • Previous experience in Health Information Management, document imaging, scanning, or clerical support.
  • Knowledge of electronic health records (EHR/EMR) systems.
  • Familiarity with medical terminology, healthcare procedures, and treatments.
Knowledge, Skills & Abilities
  • Ability to accurately review, interpret, and process documents.
  • Strong problem-solving and decision-making abilities.
  • Ability to work independently while maintaining productivity and accuracy.
  • Ability to communicate effectively with providers, staff, and patients.
  • Ability to maintain positive working relationships across departments.
  • Ability to prepare reports and correspondence when needed.
  • Proficiency with computers, scanners, printers, fax machines, and other office technology.
Work Environment & Physical Requirements
This position is primarily performed in an office and healthcare environment and requires:
  • Extended periods of sitting and computer work.
  • Frequent standing, walking, carrying, and handling documents.
  • Frequent keyboarding, fine motor activities, and repetitive hand movements.
  • Occasional lifting of up to 20 pounds.
  • Exposure to airborne communicable diseases and dust/particulate matter may occur.
Schedule
  • Typical schedule: 8-hour workday
  • Regular and punctual attendance required
  • Occasional overtime may be required
Our ICARE Values
At BCHC, our employees are guided by the ICARE values:
Integrity - We act with honesty, transparency, and accountability.
Compassion - We demonstrate genuine care and empathy for others.
Attentive - We are fully present and responsive to the needs of patients, families, and coworkers.
Respect - We value every individual and foster an inclusive environment.
Excellence - We pursue continuous improvement and the highest standards of quality and service.
Why Join BCHC?
As a member of our Health Information team, you will play an important role in supporting patient care by ensuring accurate and timely access to medical records. Your attention to detail and commitment to quality help providers deliver exceptional healthcare services to our community.
Apply today to become part of a team dedicated to integrity, compassion, respect, and excellence in healthcare.

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