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Scanning Indexing Jobs in Illinois (NOW HIRING)

Addison Group

Medical Records Specialist

Warrenville, IL · On-site

$18 - $21/hr

This role will focus on scanning, indexing, and organizing patient records while helping reduce an existing backlog. The position also includes supporting additional departmental initiatives as ...

Heniff

Terminal Clerk

Bridgeview, IL

$19 - $25/hr

Perform scanning/indexing. * Ensure settlement notes are added and correct. * Update and close out orders with accurate and real times in TMW * Send accounts payable invoices to accounting. * Update ...

Addison Group

HIM Tech

Skokie, IL · On-site

$18 - $21/hr

Scan and upload medical records and other healthcare-related documents into electronic systems. * Accurately categorize and index patient records to ensure proper organization and retrieval. * Review ...

Addison Group

HIM Tech

Skokie, IL · On-site

$18 - $21/hr

Scan and upload medical records and other healthcare-related documents into electronic systems. * Accurately categorize and index patient records to ensure proper organization and retrieval. * Review ...

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All JobsScanning Indexing JobsScanning Indexing Jobs in Illinois

Scanning Indexing information

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$9

$15

$22

How much do scanning indexing jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for scanning indexing in Illinois is $15.66, according to ZipRecruiter salary data. Most workers in this role earn between $13.75 and $16.78 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in scanning indexing?

To thrive as a Scanning Indexing professional, you need strong attention to detail, organizational abilities, and proficiency in handling digital and physical documents, often supported by a high school diploma or equivalent. Familiarity with document management systems, high-speed scanners, and software like Microsoft Office or industry-specific archiving tools is typically required. Strong time management, reliability, and the ability to work both independently and as part of a team are highly valued soft skills. These skills ensure accurate data capture, secure file handling, and efficient workflow in fast-paced office environments.

What is a scanning indexing?

A Scanning Indexing job involves digitizing physical documents by scanning them into digital formats and organizing them systematically for easy retrieval. The role includes labeling, categorizing, and inputting metadata to ensure accurate indexing within a document management system. This job requires attention to detail, efficiency, and familiarity with scanning software and data entry tools. It is commonly found in industries such as healthcare, legal, finance, and government, where proper document storage and retrieval are crucial.

What does a scanning indexing do?

A typical day in Scanning Indexing involves preparing documents for scanning, operating scanning equipment, ensuring high-quality digital images, and meticulously indexing these files according to company protocols. You may also be responsible for organizing paper files, verifying information accuracy, and troubleshooting minor equipment issues. Collaboration with records management teams or other administrative staff is common to ensure files are correctly categorized and easily retrievable. Attention to confidentiality and data security is critical, as you may handle sensitive or proprietary information. This role is essential for maintaining efficient, well-organized digital records within an organization.

What are popular job titles related to Scanning Indexing jobs in Illinois? For Scanning Indexing jobs in Illinois, the most frequently searched job titles are:
What job categories do people searching Scanning Indexing jobs in Illinois look for? The top searched job categories for Scanning Indexing jobs in Illinois are:
What cities in Illinois are hiring for Scanning Indexing jobs? Cities in Illinois with the most Scanning Indexing job openings:
Scanning Indexing jobs near you
Infographic showing various Scanning Indexing job openings in Illinois as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $32,568 per year, or $15.7 per hour.

Medical Records Specialist

Addison Group

Warrenville, IL • On-site

$18 - $21/hr

Contractor

Medical, Dental, Vision, Retirement

Re-posted 19 days ago

Job description

Job Title: Health Information Management Technician

Industry: Healthcare / Medical Records

Location: Warrenville, IL

Assignment Type: Contract (open-ended; potential for extension or long-term opportunity based on performance)

Pay: $18 – $21 per hour

Work Schedule:

Monday–Friday with flexible start times:

  • 7:00 AM – 3:30 PM
  • 7:30 AM – 4:00 PM
  • 8:00 AM – 4:30 PM
  • 8:30 AM – 5:00 PM
  • Training may occur during earlier morning hours

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

This opportunity is with a large, well-established healthcare organization operating within a professional corporate office environment. The team supports medical records and health information processes across a broader healthcare system.

Job Description:

We are hiring two HIM Technicians to assist with high-volume document management within a healthcare setting. This role will focus on scanning, indexing, and organizing patient records while helping reduce an existing backlog. The position also includes supporting additional departmental initiatives as needed.

Key Responsibilities:

  • Digitize paper medical records and documents using scanning equipment
  • Assign appropriate document types and index files within electronic systems
  • Verify image quality, ensuring scanned files are accurate and complete
  • Perform audits to confirm proper organization and record placement
  • Enter patient and document information into electronic record platforms
  • Maintain organized digital file structures based on internal standards
  • Safeguard patient data by adhering to privacy and security regulations
  • Work collaboratively with internal teams to manage workflow priorities
  • Respond to document processing requests from other departments
  • Troubleshoot minor equipment issues and coordinate repairs when needed

Qualifications:

  • At least 1 year of recent experience with document scanning and indexing in a healthcare environment
  • Prior hospital or health system experience strongly preferred
  • Familiarity with EPIC or similar EMR systems preferred
  • Experience with document management tools (e.g., OnBase) is a plus
  • Strong technical aptitude and attention to detail
  • Proven reliability, including strong attendance and performance history

Additional Details:

  • Must have a high school diploma from an accredited institution (education verification required)
  • Position requires reliable transportation
  • Free on-site parking available
  • Interviews conducted virtually with a quick hiring timeline

Perks:

  • Flexible start times to support work-life balance
  • Opportunity to gain experience within a large healthcare system
  • Potential for long-term or permanent placement
  • Professional, structured office environment
  • Collaborative team setting with consistent workflow

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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