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Remote Timekeeping Administrator Jobs (NOW HIRING)

Astor Simovitch LLP

Billing Specialist

Boca Raton, FL · Remote

$25/hr

Timekeeping and review of attorney and staff time entries * Billing and invoice generation ... The position reports directly to the Firm Administrator/Owner. Key Responsibilities * Review the ...

Abax Health

Patient Access Supervisor (Remote)

... administer corrective action when needed. • Delegate daily tasks and assignments effectively ... timekeeping, and schedule adherence to maintain appropriate staffing levels. • Ensure team ...

X Energy LLC

Payroll Specialist V

Rockville, MD · Remote

$41.32 - $68.87/hr

Timesheet Administrator for Deltek Timekeeping system, ensuring timesheets are processed in a ... Remote local (DMV area) Travel Expectations: 5% Hours: Standard office hours are 8:00am EST to 5 ...

The Pennsylvania State University

Business Analyst

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional ... Workday Payroll, Benefits, Timekeeping, and Absence Team * Workday Recruiting and Talent Team The ...

Nuvance Health

Leave Specialist Per Diem

$26.48 - $50.49/hr

Leave Specialist Position at Nuvance Health REMOTE, PER DIEM ROLE The Leave Specialist serves as ... Acts as a liaison between third-party leave and workers compensation administrators, Employee ...

Nuvance Health

Leave Specialist Per Diem

Belmont, NC · On-site +1

REMOTE, PER DIEM ROLE Northwell is the largest not-for-profit health system in the Northeast ... Acts as a liaison between third-party leave and workers compensation administrators, Employee ...

ARC Health

Senior Human Resources Generalist

$80K - $95K/yr

Remote; 10-20% travel across the U.S. to work on-site with our partners and their practices as ... Administer employee benefits including health insurance, retirement plans, paid time off (PTO), and ...

New Day Admin

Payroll Manager

Springfield, MO · On-site +1

... remote, and specialized employee groups. * Validate payroll inputs from multiple systems-including seven EMRs, timekeeping sources, and scheduling platforms ensuring data integrity across diverse ...

Cotiviti

Staff Accountant

$55K - $70K/yr

... administer the Deltek Costpoint timekeeping system including user setup, maintenance and ... Remote #LI-JY1

Cotiviti

Staff Accountant

$55K - $70K/yr

... administer the Deltek Costpoint timekeeping system including user setup, maintenance and ... Remote #LI-JY1 Employment Type: OTHER

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Remote Timekeeping Administrator information

What is a remote timekeeping administrator?

A Remote Timekeeping Administrator is a professional responsible for tracking and managing employee work hours for an organization, but they perform their job duties remotely. They ensure that time records are accurate, process timesheets, address discrepancies, and help maintain compliance with labor regulations. This role often involves working with digital timekeeping systems, communicating with employees and supervisors, and preparing reports for payroll processing. By working remotely, they leverage technology to perform all these duties efficiently from any location.

What are the key skills and qualifications needed to thrive as a remote timekeeping administrator?

To thrive as a Remote Timekeeping Administrator, you need strong organizational skills, attention to detail, and experience with payroll or time-tracking processes, often supported by a relevant associate’s degree or equivalent work experience. Familiarity with timekeeping software such as Kronos, ADP, or SAP, as well as proficiency in Microsoft Excel, is typically required. Exceptional communication, problem-solving abilities, and self-motivation are crucial soft skills for managing remote workflows and addressing employee inquiries. These skills ensure accurate and timely payroll processing, compliance with labor regulations, and efficient support for a distributed workforce.

What are some common challenges remote timekeeping administrators face, and how can they effectively manage them?

Remote Timekeeping Administrators often encounter challenges such as ensuring timely and accurate collection of employee hours from diverse locations, navigating different time zones, and promptly resolving discrepancies. Effective communication with team members and supervisors is crucial for clarifying timesheet issues and maintaining compliance with company policies. Utilizing automated timekeeping software, staying organized, and proactively reaching out to employees for missing or unclear data helps streamline processes and reduce errors. Regular training and staying updated on labor regulations also contribute to success in this remote role.

What is the difference between Remote Timekeeping Administrator vs Remote Payroll Specialist?

AspectRemote Timekeeping AdministratorRemote Payroll Specialist
CredentialsTypically requires experience with time tracking systems, basic HR knowledgeRequires payroll certifications, HR or finance background
Work EnvironmentRemote, often within HR or administrative departmentsRemote, within HR or finance teams
Industry UsageCommon in industries with shift work or hourly employeesUsed across various industries managing employee compensation
Search & Comparison IntentPeople comparing roles related to employee time trackingIndividuals looking into payroll processing roles

The Remote Timekeeping Administrator primarily manages employee time records and ensures accurate tracking, while the Remote Payroll Specialist handles employee compensation processing. Both roles often work remotely within HR or finance departments and require related certifications or experience. Understanding these differences helps job seekers identify the right position based on their skills and career goals.

More about Remote Timekeeping Administrator jobs

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What are the most commonly searched types of Timekeeping Administrator jobs?

The most popular types of Timekeeping Administrator jobs are:

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Remote Timekeeping Administrator jobs near you
Infographic showing various Remote Timekeeping Administrator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Billing Specialist

Astor Simovitch LLP

Boca Raton, FL • Remote

$25/hr

Part-time

Re-posted 17 days ago

Job description


Part-Time Billing & Collections Specialist (25–30 hours/week, $25/hour)
Astor Simovitch LLP, a growing family law firm, is seeking an experienced Billing & Collections Specialist to manage our timekeeping, billing, and collections processes on a part-time basis.
We are looking for someone who is detail-oriented, highly organized, tech-savvy, and comfortable working directly with clients about billing, payment plans, and collections while maintaining professionalism and empathy.
About the Role
The Billing & Collections Specialist is responsible for managing the firm’s processes and systems related to:

  • Timekeeping and review of attorney and staff time entries

  • Billing and invoice generation

  • Retainer/trust replenishment and monitoring

  • Accepting payments and processing refunds (with appropriate approval)

  • Managing accounts receivable and collections efforts

This is a non-exempt, part-time position of approximately 25–30 hours per week at $25/hour. The position reports directly to the Firm Administrator/Owner.
Key Responsibilities

  • Review the case management or time and billing system daily to ensure quality, accuracy, and timeliness of time entries; follow up with billers as needed.

  • Edit and proofread bills for grammar, clarity, and sentence structure, ensuring descriptions demonstrate progress and value to clients.

  • Generate pre-bills on a bi-weekly/monthly schedule and provide them to the Owner/Administrator for review and approval.

  • Prepare and send final invoices and statements to clients in accordance with firm policies and procedures.

  • Process client payments and manage retainer/trust accounts, auto-replenishment, and installment payments.

  • Monitor timeliness of payments, contact clients with late payments, and negotiate payment plans within firm guidelines.

  • Identify and escalate non-standard payment arrangements for approval by the Owner/Controller.

  • Oversee early-stage A/R collections and coordinate the case withdrawal process according to firm policy.

  • Work with clients to address billing questions and concerns, resolve issues, and preserve strong client relationships.

  • Coordinate with the merchant service provider and credit card companies to address disputes and chargebacks; issue refunds with Owner approval.

  • Maintain accurate records of costs advanced to clients, updating the case management and accounting systems.

  • Compile basic metrics on billing, collections, and accounts receivable as requested.

Traits We’re Looking For
We are a small, fast-growing firm and place a high value on attitude and work ethic. The right candidate:

  • Clio Manage experience a strong plus, but not required. 


  • Is detail-oriented, organized, and able to consistently follow systems and procedures.

  • Can multi-task, think on their feet, and make sound decisions.

  • Is comfortable with constructive feedback and committed to continuous improvement.

  • Communicates with clients and colleagues in a polite, professional, and empathetic manner—even when clients are stressed or emotional.

  • Is reliable, punctual, and able to focus on work during work hours without constant distraction.

  • Is a true team player who understands that how we work together internally affects our clients’ experience.

Qualifications

  • At least 2 years of experience in a professional services setting, preferably in a law firm, in billing, collections, or a similar role.

  • Strong grammar, proofreading, critical thinking, and business writing skills.

  • Proficiency with Excel and QuickBooks (or similar accounting software).

  • Comfortable working in multiple databases and case management systems; experience with law firm case management software is a plus.

  • Proficient with Microsoft Office (Word, Outlook, Excel).

  • Ability to maintain confidentiality and comply with applicable ethical rules, including not engaging in the unauthorized practice of law.

Schedule and Compensation

  • Status:     Part-time, non-exempt

  • Hours:     Approximately 25–30 hours per week (within regular business hours; some flexibility can be discussed)

  • Pay:     $25/hour, paid bi-weekly

This is a remote position.