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Records Retrieval Jobs (NOW HIRING)

Champion Records Service

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Third Party Subpoena Order Entry / Research

Houston, TX · On-site

$20 - $23/hr

Minimum 2 years legal support, or record retrieval experience * Excellent typing and computer skills * Microsoft Office proficiency * Strong written and verbal communication * Ability to maintain ...

ISG

Senior Record Retrieval Specialist (29738)

Danvers, MA · On-site +1

$15/hr

... Records team. ***ONLY CANDIDATES WITH PRIOR RECORD RETRIEVAL EXPERIENCE WILL BE CONSIDERED*** As a Senior Record Retrieval Specialist, your main responsibility is to obtain the requested materials ...

Barnes Trial Group

Medical Records Coordinator

Tampa, FL · On-site

$19 - $22/hr

Must have a minimum of 1 year of experience as a legal assistant in a litigation law firm or as a medical records coordinator in a medical facility or records retrieval company. * Excellent verbal ...

Barnes Trial Group

Medical Records Coordinator

Tampa, FL · On-site

$19 - $22/hr

Must have a minimum of 1 year of experience as a legal assistant in a litigation law firm or as a medical records coordinator in a medical facility or records retrieval company. * Excellent verbal ...

Ho-Chunk, Inc.

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

Phaxis

Medical Records Specialist

Manhattan, NY · On-site

$24.50 - $27/hr

Engage directly with healthcare providers to facilitate the retrieval of medical records for comprehensive review and abstraction. * Schedule and conduct onsite medical record reviews with high ...

3i People, Inc.

Senior Records Assistant

Orlando, FL · On-site

You will assist with records retrieval, tracking, audits, and compliance efforts, partner with attorneys and staff on IG best practices, and participate in system, data, and process improvement ...

Flatwater Group

Medical Records Technician

Colchester, VT · On-site

$17.25 - $22.22/hr

Experience handling confidential medical documentation, HIPAA-protected health information, PII, electronic health records, document scanning, records indexing, and records retrieval is preferred.

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Records Retrieval information

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How much do records retrieval jobs pay per hour?

As of Jul 21, 2026, the average hourly pay for records retrieval in the United States is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.28 per hour, depending on experience, location, and employer.

What is records retrieval?

Records retrieval is the process of locating, requesting, and obtaining documents or information from various sources, such as medical facilities, government agencies, or businesses. This service is commonly used in legal, insurance, and healthcare industries to gather necessary records for claims, cases, or audits. Records retrieval professionals ensure that the correct documents are acquired efficiently and in compliance with privacy laws like HIPAA. They often handle confidential information and must follow strict protocols to protect client data.

What is the difference between Records Retrieval vs Data Entry Clerk?

AspectRecords RetrievalData Entry Clerk
Required CredentialsHigh school diploma, sometimes certifications in records managementHigh school diploma or equivalent, basic computer skills
Work EnvironmentOffices, archives, government agenciesOffices, data centers, administrative settings
Employer & Industry UsageLegal, healthcare, government, corporateBusiness, healthcare, retail, finance
Common Search & ComparisonRecords Retrieval vs Data Entry Clerk

Records Retrieval involves locating and providing access to stored documents or data, often requiring knowledge of filing systems and records management. Data Entry Clerks focus on inputting data into computer systems accurately and efficiently. While both roles require attention to detail and basic computer skills, Records Retrieval emphasizes access and organization of existing records, whereas Data Entry focuses on data input and management.

What are some common challenges faced in a Records Retrieval role, and how can they be managed?

Records Retrieval professionals often encounter challenges such as locating incomplete or mislabeled records, handling time-sensitive requests, and adhering to strict privacy regulations like HIPAA. Successfully managing these challenges requires strong organizational skills, attention to detail, and familiarity with both electronic and paper filing systems. Building effective communication with medical providers or legal offices and using specialized retrieval software can also streamline the process and ensure timely, accurate delivery of records.

What are the key skills and qualifications needed to thrive as a Records Retrieval Specialist, and why are they important?

To thrive as a Records Retrieval Specialist, you need strong organizational skills, attention to detail, and knowledge of privacy regulations, often supported by a high school diploma or equivalent. Familiarity with electronic record management systems, secure file transfer tools, and document management software is typically required. Effective communication, time management, and problem-solving abilities help you excel when working with clients and navigating complex requests. These skills are crucial to ensure accurate, timely, and compliant handling of sensitive information in legal, medical, or insurance contexts.
More about Records Retrieval jobs
What cities are hiring for Records Retrieval jobs? Cities with the most Records Retrieval job openings:
What states have the most Records Retrieval jobs? States with the most job openings for Records Retrieval jobs include:
What job categories do people searching Records Retrieval jobs look for? The top searched job categories for Records Retrieval jobs are:
Records Retrieval jobs near you
Infographic showing various Records Retrieval job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,381 per year, or $20.9 per hour.

Medical / Legal Record Retrieval Specialist

Legal Copy Service

Van Nuys, CA • Remote

$20 - $21/hr

Full-time

PTO

Re-posted 9 days ago

Job description

Full-Time In office, Hibrid, or  Remote Positions Available
Hours: Monday – Friday | 8:00 AM – 5:00 PM PST

About the Position:
Growing legal copy service company is seeking a highly motivated and detail-oriented Coordinator / Expeditor to join our team full-time. This is a remote position ideal for someone who thrives in a fast-paced environment, communicates professionally, and is skilled at managing deadlines while handling record retrieval and client coordination.
The ideal candidate is proactive, organized, comfortable making a high volume of calls, and capable of independently resolving issues to ensure records are obtained in a timely manner.
Responsibilities
Responsibilities include, but are not limited to:
  • Handle 40–50 incoming and outgoing calls daily to medical facilities, providers, and record custodians as a scheduler, coordinator, and appointment setter.
  • Follow up on pending record requests and ensure records are retrieved within required deadlines.
  • Build strong working relationships with clients to ensure excellent customer satisfaction.
  • Develop professional relationships with facilities and provider offices to help escalate delays and expedite record retrieval.
  • Perform research and verification of provider information and facility requirements.
  • Manage calendars, scheduling appointments, and monitoring pending deadlines.
  • Conduct EAMS searches and case-related research.
  • Review records and documents received to verify accuracy and completeness.
  • Review provider billing and ensure invoice accuracy prior to processing.
  • Prepare, send, receive, and respond to correspondence including:
    • Bills
    • Declarations of Due Diligence
    • Legal correspondence
    • Status updates
    • Provider communication
  • Handle administrative tasks including:
    • Filing
    • Faxing
    • Mailing
    • Email correspondence
    • Document organization
Qualifications
We are looking for someone who has:
  • Prior experience working in a legal copy service strongly desired but not required.
  • Experience with medical record retrieval, subpoena processing, or legal support services is a strong plus.
  • Excellent customer service and relationship-building skills.
  • Ability to work independently with minimal supervision.
  • Strong organizational skills with the ability to manage multiple priorities simultaneously.
  • Ability to think critically and solve problems creatively when encountering delays or obstacles.
  • Experience working in a fast-paced deadline-driven environment.
  • Strong verbal communication skills with excellent phone etiquette.
  • Active listening skills and professional communication style.
  • Experience using:
    • Microsoft Excel
    • Microsoft Word
    • Email systems
    • Calendars
    • Internet-based research tools
  • Ability to work well with others while maintaining accountability in a remote work environment.
  • Positive attitude, professionalism, and strong work ethic.
Compensation & Benefits
  • $20 – $21 per hour (based on experience and geographic location)
  • Direct Deposit
  • Paid Holidays (after successful completion of 90-day probationary period)
  • Vacation Accrual

What We Value
We are looking for someone who is:
  • Detail-oriented
  • Reliable
  • Professional
  • Solution-focused
  • Comfortable handling high-volume communication
  • Able to work under pressure while maintaining accuracy
  • Committed to delivering exceptional service to our clients