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Records Retrieval Jobs (NOW HIRING)

Steno

Records Retrieval Manager

$87K - $115K/yr

Records Retrieval Manager Full-Time, Remote / Salary, Exempt / Includes Benefits, PTO, Flexible Schedule, Equity Steno is growing! We're looking for a Records Retrieval Manager to join our winning ...

Steno

Operations Strategist, Records Retrieval

$125K - $155K/yr

Operations Strategist, Records Retrieval / Remote Competitive Compensation + Premium Medical, Dental & Vision Coverage Why You Should Choose Steno * Wins together - Stock options included. When Steno ...

Pearl

Medical Records Retrieval Specialist - A289

Medical Records Retrieval Specialist Work Arrangement: Fully Remote Job Type: Independent Contractor, Full-time Work Schedule: US time zone - 40 hours per week (9:00 AM - 5:00 PM CST) Locations:

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How much do records retrieval jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for records retrieval in the United States is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.28 per hour, depending on experience, location, and employer.

What is records retrieval?

Records retrieval is the process of locating, requesting, and obtaining documents or information from various sources, such as medical facilities, government agencies, or businesses. This service is commonly used in legal, insurance, and healthcare industries to gather necessary records for claims, cases, or audits. Records retrieval professionals ensure that the correct documents are acquired efficiently and in compliance with privacy laws like HIPAA. They often handle confidential information and must follow strict protocols to protect client data.

What is the difference between Records Retrieval vs Data Entry Clerk?

AspectRecords RetrievalData Entry Clerk
Required CredentialsHigh school diploma, sometimes certifications in records managementHigh school diploma or equivalent, basic computer skills
Work EnvironmentOffices, archives, government agenciesOffices, data centers, administrative settings
Employer & Industry UsageLegal, healthcare, government, corporateBusiness, healthcare, retail, finance
Common Search & ComparisonRecords Retrieval vs Data Entry Clerk

Records Retrieval involves locating and providing access to stored documents or data, often requiring knowledge of filing systems and records management. Data Entry Clerks focus on inputting data into computer systems accurately and efficiently. While both roles require attention to detail and basic computer skills, Records Retrieval emphasizes access and organization of existing records, whereas Data Entry focuses on data input and management.

What are some common challenges faced in a records retrieval role, and how can they be managed?

Records Retrieval professionals often encounter challenges such as locating incomplete or mislabeled records, handling time-sensitive requests, and adhering to strict privacy regulations like HIPAA. Successfully managing these challenges requires strong organizational skills, attention to detail, and familiarity with both electronic and paper filing systems. Building effective communication with medical providers or legal offices and using specialized retrieval software can also streamline the process and ensure timely, accurate delivery of records.

What are the key skills and qualifications needed to thrive as a records retrieval specialist, and why are they important?

To thrive as a Records Retrieval Specialist, you need strong organizational skills, attention to detail, and knowledge of privacy regulations, often supported by a high school diploma or equivalent. Familiarity with electronic record management systems, secure file transfer tools, and document management software is typically required. Effective communication, time management, and problem-solving abilities help you excel when working with clients and navigating complex requests. These skills are crucial to ensure accurate, timely, and compliant handling of sensitive information in legal, medical, or insurance contexts.
More about Records Retrieval jobs
What cities are hiring for Records Retrieval jobs? Cities with the most Records Retrieval job openings:
What states have the most Records Retrieval jobs? States with the most job openings for Records Retrieval jobs include:
What job categories do people searching Records Retrieval jobs look for? The top searched job categories for Records Retrieval jobs are:
Records Retrieval jobs near you
Infographic showing various Records Retrieval job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 14% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $43,381 per year, or $20.9 per hour.

Records Retrieval Manager

Steno

Remote

$87K - $115K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 20 days ago

Job description

Records Retrieval Manager
Full-Time, Remote / Salary, Exempt / Includes Benefits, PTO, Flexible Schedule, Equity
Steno is growing! We're looking for a Records Retrieval Manager to join our winning team, which is revolutionizing the court reporting industry every single day. We're a diverse team from all over the country (and beyond) and we're crazy about redefining the boundaries of an outdated industry.
In this role, you will be an operational extension of the Senior Director, responsible for leading a team while driving the department's evolution toward AI-powered, tech-enabled workflows. This role sits at the intersection of people leadership and process innovation - we have an experienced team grounded in retrieval operations, and we need a leader who can develop that team, hold them accountable, and help build the systems that will take us to the next level.
On a regular basis you will
  • Provide direct oversight of a large team, managing performance, attendance, and day-to-day accountability.
  • Review and approve all employee timecards, ensuring accuracy and compliance.
  • Conduct regular one-on-ones and team check-ins to maintain alignment and engagement.
  • Identify team members not meeting KPI expectations and deliver timely coaching or escalation.
  • Partner with the Senior Director on performance improvement plans and recognition.
  • Collect and compile weekly productivity worksheets into a master tracking spreadsheet.
  • Produce weekly team performance reports for the Senior Director covering output, KPIs, and trends.
  • Compile all case-level invoices into a master billing spreadsheet before submission.
  • Champion AI adoption and workflow automation, guiding the team from manual to tech-enabled operations.
  • Partner with senior leadership to identify bottlenecks and contribute to the design of internal tools and systems.
  • Evaluate and pilot new platforms and AI solutions, providing structured feedback on team impact.
  • Document current-state workflows and proactively surface opportunities to reduce manual effort and improve throughput.

You're gonna crush it if:
  • You have 4+ years in records retrieval, legal operations, tech-enabled services, or a related operational field.
  • You have 2+ years in a people management role, preferably leading remote teams.
  • You have familiarity with legal workflows and records retrieval; strong operational instincts are valued over expertise.
  • You have demonstrated interest or experience in AI tools, workflow automation, or no-code/low-code platforms.
  • You have experience leading teams through technology adoption or organizational change.
  • You're proficient in Excel, Google Sheets, or similar tools; experience with automation or reporting platforms is a plus.
  • You're entrepreneurial, self-directed, and comfortable operating where the playbook is still being written.

Compensation & Benefits
  • Salary - $87,500 - $115,000
  • Health, Vision, & Dental Benefits - generous company-sponsored health plans for both employees and dependents, including comprehensive vision & dental.
  • Wellness/Mental Health - shared benefits to be used among employees and families.
  • Flexible Paid Time Off - allowing employees to find balance in their lives.
  • Options of Equity - we know our success is nothing without our team.
  • Access to a 401k through Guideline.
  • A home office setup and a monthly stipend to offset internet and phone costs.

Application Information
  • Steno is an equal opportunity employer; we do not discriminate on the basis of characteristics protected by law. Employment decisions are based on qualifications, merit, and business needs.
  • Applicants needing special assistance or accommodations for interviews or website access should contact us at accommodations@steno.com.
  • Information provided to Steno, such as professional credentials and skills, educational and work history, the results of technical skills assessments or working exercises, and other information included in an application, is collected, analyzed, and stored in our system.
  • Steno personnel will always have a steno.com email or contact you via Rippling Recruiting. Background checks are only conducted after an offer is extended. If you haven't received an expected communication, check your spam.
  • Steno uses AI-assisted tools for this role to identify and prioritize candidates whose experience aligns with the role. All hiring decisions are made by our People team

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