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Records Retrieval Jobs (NOW HIRING)

ISG

Record Retrieval Specialist (29735)

Danvers, MA · On-site +1

$14/hr

... Records team. As a Record Retrieval Specialist, your main responsibility is to obtain the requested materials and supply those back to the requesting party in a timely manner. Essential Duties and ...

ISG

Record Retrieval Call Support (26599)

Danvers, MA · On-site +1

$12/hr

... Records team. As a Record Retrieval Support, your main responsibility is to assist the team with status inquiries to outstanding entities. This will consist of mostly outbound phone calls, some ...

ISG

Record Retrieval Call Support (29723)

Danvers, MA · On-site +1

$12/hr

... Records team. As a Record Retrieval Support, your main responsibility is to assist the team with status inquiries to outstanding entities. This will consist of mostly outbound phone calls, some ...

Champion Records Service

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Third Party Subpoena Order Entry / Research

Houston, TX · On-site

$20 - $23/hr

Minimum 2 years legal support, or record retrieval experience * Excellent typing and computer skills * Microsoft Office proficiency * Strong written and verbal communication * Ability to maintain ...

Imedview, Inc

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Record Retrieval Coordinator

Saugerties, NY · Remote

$21 - $24/hr

... medical records. This involves data entry and open communication with outside facilities. A ... Retrieval Coordinator will be able to work well independently as well as with others and can ...

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How much do records retrieval jobs pay per hour?

As of Jul 21, 2026, the average hourly pay for records retrieval in the United States is $20.86, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $24.28 per hour, depending on experience, location, and employer.

What is records retrieval?

Records retrieval is the process of locating, requesting, and obtaining documents or information from various sources, such as medical facilities, government agencies, or businesses. This service is commonly used in legal, insurance, and healthcare industries to gather necessary records for claims, cases, or audits. Records retrieval professionals ensure that the correct documents are acquired efficiently and in compliance with privacy laws like HIPAA. They often handle confidential information and must follow strict protocols to protect client data.

What is the difference between Records Retrieval vs Data Entry Clerk?

AspectRecords RetrievalData Entry Clerk
Required CredentialsHigh school diploma, sometimes certifications in records managementHigh school diploma or equivalent, basic computer skills
Work EnvironmentOffices, archives, government agenciesOffices, data centers, administrative settings
Employer & Industry UsageLegal, healthcare, government, corporateBusiness, healthcare, retail, finance
Common Search & ComparisonRecords Retrieval vs Data Entry Clerk

Records Retrieval involves locating and providing access to stored documents or data, often requiring knowledge of filing systems and records management. Data Entry Clerks focus on inputting data into computer systems accurately and efficiently. While both roles require attention to detail and basic computer skills, Records Retrieval emphasizes access and organization of existing records, whereas Data Entry focuses on data input and management.

What are some common challenges faced in a Records Retrieval role, and how can they be managed?

Records Retrieval professionals often encounter challenges such as locating incomplete or mislabeled records, handling time-sensitive requests, and adhering to strict privacy regulations like HIPAA. Successfully managing these challenges requires strong organizational skills, attention to detail, and familiarity with both electronic and paper filing systems. Building effective communication with medical providers or legal offices and using specialized retrieval software can also streamline the process and ensure timely, accurate delivery of records.

What are the key skills and qualifications needed to thrive as a Records Retrieval Specialist, and why are they important?

To thrive as a Records Retrieval Specialist, you need strong organizational skills, attention to detail, and knowledge of privacy regulations, often supported by a high school diploma or equivalent. Familiarity with electronic record management systems, secure file transfer tools, and document management software is typically required. Effective communication, time management, and problem-solving abilities help you excel when working with clients and navigating complex requests. These skills are crucial to ensure accurate, timely, and compliant handling of sensitive information in legal, medical, or insurance contexts.
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What cities are hiring for Records Retrieval jobs? Cities with the most Records Retrieval job openings:
What states have the most Records Retrieval jobs? States with the most job openings for Records Retrieval jobs include:
What job categories do people searching Records Retrieval jobs look for? The top searched job categories for Records Retrieval jobs are:
Records Retrieval jobs near you
Infographic showing various Records Retrieval job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,381 per year, or $20.9 per hour.

Records Retrieval Coordinator

Jeffcoat Injury and Car Accident Lawyers

Columbia, SC • On-site

$16 - $19/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 13 days ago

Job description

At The Jeffcoat Firm, we are dedicated to serving everyday people in crisis. Led by CEO Michael Jeffcoat, our mission is to deliver exceptional legal services across South Carolina with integrity, compassion, and excellence. Our team is composed of ambitious, resilient, and self-motivated professionals who take pride in providing outstanding care to our clients and fostering a supportive work environment.
What you'll be doing:
  • Gather and process critical case information, including medical records, radiology imagining and medical billing information.
  • Manage follow-ups and track HIPAA releases through FAX, Email, Mail, and third-party portals (ie. Datavant, ChartSwap, MRO, ect.)
  • Manage expenses as they relate to payment and release of client documents.
  • Draft and send request letters to medical providers.
  • Organize and maintain both physical and electronic case files, ensuring accuracy and accessibility.
  • Coordinate with attorneys and legal staff to support seamless case management and workflow.
  • Handle administrative tasks, including mailing, scanning, and faxing important documents.
  • Attend required morning and monthly meetings.
  • Performs other job duties and responsibilities as assigned.

Who you are:
  • High School Diploma or GED equivalent.
  • Minimum of 1 year of law firm experience. (College Degree may substitute time of experience)
  • Strong interpersonal, communication, and writing skills.
  • Must be proficient in Microsoft Office.
  • Proficiency in using legal software, case management systems, or Salesforce is a plus.
  • Strong interpersonal, communication, and writing skills.
  • Proficiency in Microsoft Office.
  • Experience with Datavnt, ChartSwap, and MRO portals preferred.

Why you'll love it here:
  • Compensation Range: $16-19 per hour
  • Work-Life Balance: We recognize the importance of downtime and limit overtime to a maximum of 5 hours per week.
  • Comprehensive Benefits: Enjoy a comprehensive benefits package including medical, dental, and vision coverage. Take advantage of parental leave & a 401k plan with an employer contribution.
  • Paid Time Off: Recharge with our generous vacation policy, including 12 paid holidays.
  • Volunteer Time Off: Our Firm believes in making our community a better place and paying all successes forward.
  • Career Growth: We provide supportive leadership, expect accountability and transparency, and focus on outreach.

Requirements:
  • Hours: 8:30AM-5:30PM Monday - Friday
  • Location: Full-time in office

Mobility:
Primarily sedentary, able to sit for long periods of time.
Physical Demands:
Ability to speak, see, and hear other personnel. Ability to communicate both in verbal and written form. Capable of using a telephone and computer keyboard. Able to lift up to 10 pounds. Ability to travel within the facility and to other locations as required.
The Jeffcoat Firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.
If you are unable to apply online due to a disability, contact Talent Acquisitions at hiring@thejeffcoatfirm.com.
Disclaimer:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Salary Description
$16-19 per hour

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