Records Management Assistant Jobs in Michigan (NOW HIRING)

Dykema Gossett PLLC, a leading national law firm, is recruiting for a Records Specialist in our Bloomfield Hills office. The Records Specialist is responsible for ensuring the accurate and timely collection and transfer of data. Ensuring the creation, maintenance, circulation/tracking, and disposition of client/matter files. Utilizing the Firm's automated Records Management System (RMS) and Document Management System (DMS); providing basic functional support to end users of the RMS system. This position will also perform general clerical duties such as assisting with filing, file creation, labeling, tracking, storage, purging physical files, retrieval of Firm files, and updating files in the RMS.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Creating files and inserts for Dykema Michigan offices, mainly Bloomfield Hills, by following established procedures.
• Sending files off-site, keeping them updated in Records Management System, and retrieving files from off-site storage upon request.
• Keeping track of official files and their contents, whether electronic or paper.
• Saving correspondence regarding transfers and departures in the Firm’s Document Management System (DMS).
• Processing incoming electronic and physical records.
• Assisting with transfers, closing, retention, and purging of files in accordance with Firm procedures.
• Complying with Firm policies, procedures, and workflows relating to information storage and governance, and assisting with communicating these standards to Firm personnel.
• Participating in special projects as requested.
• Assisting Administrative Assistants with filing documents into physical and electronic files and workspaces.
• Providing quality customer service.
• Ensuring the appropriate deletion of files that have met retention.
• Complete tasks associated with the inventory of records quarterly on the floors and within the file room(s).
• Conducting bi-weekly offsite storage facility runs to retrieve Vault Packets upon request.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Four to five years of post-high school training or equivalent work experience.
• Minimum five years of recent information and records management experience.
• Excellent communication skills, including verbal and written, as well as organizational skills.
• Attention to detail and accuracy.
• Must be self-motivated and able to work independently with minimal supervision.
• Working knowledge of computer software such as e-mail, word processing, and data entry.
• Ability to lift and transport moderate to heavy boxes (25-30 pounds) by lifting, stooping, and bending.
• Ability to organize and maintain electronic and physical files.
• Ability to prioritize numerous tasks, adjust to changing priorities, and complete tasks promptly.
• Preferred, but not required - experience in NetDocuments and FileTrail, or other Document and Records Management Systems.
• Law Firm experience preferred.

Great Benefits for Great People

Dykema offers a comprehensive benefits package designed to support the well-being and success of our employees both personally and professionally. This includes competitive health, dental, and vision insurance plans, along with flexible paid time off (PTO), holiday leave, and a retirement savings plan with profit sharing for eligible employees. Other benefits include flexible spending programs, health savings account, commuter benefits, and personal and parental leave programs. We prioritize work-life balance and offer wellness programs, and access to mental health support. Additionally, employees enjoy access to professional development programs, a supportive and inclusive workplace culture, and various employee discounts and perks. We are committed to providing a benefits package that helps our team thrive and feel valued.

The offered salary will be determined by a variety of factors including, but not limited to, work location, individual skill set, previous/applicable experience, education, external market data and consideration of internal equity.

EEO STATEMENT

It is the Firm’s policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual’s age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances. Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved. It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments, and training, to ensure that these activities are administered consistent with the Firm’s goal of furthering the principle of equal employment opportunity.

E-Verify

Dykema uses E-Verify in its hiring practices to achieve a lawful workforce. E-Verify is a registered trademark of the U.S. Department of Homeland Security.