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Record Management Jobs (NOW HIRING)

Imedview, Inc

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Record Management Coordinator

Saugerties, NY · Remote

$21 - $25/hr

Company Description Imedview provides record management and scheduling services for litigated cases. With over 20+ years in the IME industry, Imedview continues to be innovative and offers new ...

Bank of Hawaii

Records Management Clerk II

Honolulu, HI · On-site

$19 - $21.89/hr

Minimum 2 to 3 years of experience in record management related operations. Should have 1 to 2 years of experience, working with debit and credit entries. * Demonstrated proficiency with personal ...

The Masters Touch Home Care, INC.

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Medical Records Manager

Indianapolis, IN · On-site

Follows established policies and procedures to ensure effective and compliant record management, makes suggestions for process improvements. Responsibilities * Maintain patient data and supervise the ...

asrcfh

Records Management Specialist

Helena, MT

Agile Decision Sciences, a subsidiary of ASRC Federal, is seeking a Records Management Specialist to support our nationwide contract to provide the U.S. Environmental Protection Agency (EPA) with ...

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Record Management information

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$35K

$75.2K

$133K

How much do record management jobs pay per year?

As of Jul 26, 2026, the average yearly pay for record management in the United States is $75,181.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $94,000.00 per year, depending on experience, location, and employer.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help record management professionals organize, maintain, and ensure the proper handling of records for efficiency and compliance.

What is record management?

Record management is the process of systematically controlling the creation, receipt, maintenance, use, and disposal of records within an organization. It ensures that important information is organized, protected, and accessible when needed, while also complying with legal and regulatory requirements. Effective record management helps organizations reduce risks, improve efficiency, and maintain accurate documentation for decision-making and accountability.

What do records management do?

Records management involves organizing, maintaining, and disposing of an organization's records to ensure they are accurate, accessible, and secure. Professionals in this field develop filing systems, implement retention policies, and use tools like electronic records management software to manage both physical and digital records efficiently.

What does a records manager actually do?

A records manager is responsible for organizing, maintaining, and securing an organization's physical and electronic records. They develop recordkeeping policies, ensure compliance with regulations, and use management tools like databases or document management systems to track and retrieve information efficiently.

What are the key skills and qualifications needed to thrive as a Records Manager, and why are they important?

To thrive as a Records Manager, you need expertise in information management, organization, and knowledge of legal and regulatory requirements, usually supported by a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valuable. Attention to detail, strong communication, and problem-solving skills help ensure accurate recordkeeping and effective collaboration across departments. These abilities are crucial for maintaining compliance, safeguarding sensitive information, and supporting efficient business operations.

What are the most common challenges faced in a Record Management role, and how can they be addressed?

Professionals in Record Management often encounter challenges related to maintaining compliance with evolving data privacy regulations and managing large volumes of both physical and digital records. Effective organization, up-to-date knowledge of regulatory requirements, and proficiency with record management systems are key to overcoming these obstacles. Collaborating closely with IT and legal teams can also help ensure secure storage and proper retention schedules are followed. Developing strong attention to detail and adaptability is essential for success in this role.

What is the difference between Record Management vs Data Entry Clerk?

AspectRecord ManagementData Entry Clerk
Primary FocusOrganizing, maintaining, and archiving recordsInputting data into systems accurately and efficiently
Skills & CertificationsKnowledge of recordkeeping systems, attention to detailTyping speed, accuracy, basic computer skills
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative roles
Industry UsageHealthcare, legal, government, corporateRetail, finance, healthcare, administrative support

While both roles involve handling information, Record Management focuses on organizing and maintaining records for long-term access, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps employers and job seekers find the right fit for their skills and career goals.

What is the role of record management?

Record management involves organizing, storing, and maintaining company records to ensure they are accurate, accessible, and secure. It includes tasks such as data entry, filing, and implementing retention policies, often using specialized software and adhering to legal and organizational standards.
More about Record Management jobs
What cities are hiring for Record Management jobs? Cities with the most Record Management job openings:
What states have the most Record Management jobs? States with the most job openings for Record Management jobs include:
What job categories do people searching Record Management jobs look for? The top searched job categories for Record Management jobs are:
Record Management jobs near you
Infographic showing various Record Management job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $75,181 per year, or $36.1 per hour.
Record Management Coordinator

Record Management Coordinator

Imedview, Inc

Saugerties, NY • Remote

$21 - $25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

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Job description

About Imedview

Imedview is a claims and litigation service partner with over 20 years of experience in the industry. Our expertise allows us to proudly serve both legal and insurance professionals nationwide. With a passion for delivering outstanding customer service and building lasting client relationships, we’re growing fast — and we pride ourselves on impeccable customer service and client relations.

Why Imedview?

  • Proven Success: From a team of 10 to over 150 employees, with a retention rate of 90%+.
  • Award-Winning Culture: A six-time “Great Place to Work” honoree, recently named to the Fortune Best Workplaces in New York 2026 list (small & medium business category).
  • Client-Centric Approach: We’re more than a vendor - we’re a trusted partner.

Location Priority

We’re prioritizing candidates in New York (NY), New Jersey (NJ), Massachusetts (MA), Connecticut (CT), Maine (ME), New Hampshire (NH), Virginia (VA), and Maryland (MD) to strengthen regional collaboration. While we offer remote flexibility, these states are key to our growth strategy.

About the Role

This role plays a critical part in ensuring the timely, accurate, and compliant retrieval of sensitive records. The position requires regular communication with healthcare facilities, thorough documentation within internal systems, and coordination of record requests from initiation through completion. Success in this fast-paced environment requires strong organizational skills, attention to detail, the ability to work independently, and a commitment to maintaining confidentiality.

Responsibilities include, but not limited to:

  • Maintain consistent communication with custodians to ensure timely completion of record requests, using phone, portal, and other contact methods as needed
  • Document all interactions, updates, and progress in our company’s software, including both viewable and non‐viewable notes to demonstrate due diligence
  • Upload all received records, rejections, certificates of no records, and invoices, ensuring accuracy and proper placement
  • Review documents uploaded by facilities through the portal to confirm completeness and correct categorization
  • Update and maintain the internal address book by adding new contacts, removing outdated information, and noting portal usage for communication or record retrieval
  • Ensure efficient, accurate, and compliant completion of record retrieval services from initiation through conclusion
  • Demonstrate proficiency in electronic systems and tools used for medical data retrieval
  • Work independently within assigned retrieval tasks while sustaining strong communication and positive relationships with clients and facilities
  • Practice confidentiality and secure handling of sensitive records in accordance with compliance standards
  • Perform additional duties as assigned to support business needs in a fast‐paced environment

Qualifications:

  • 1-3 years of experience in medical authorizations, healthcare administration, medical records, or related fields
  • Experience and comfortable with multiple modes of communication (phone, email, etc.)
  • Experience in customer service working with legal/healthcare industry preferred
  • Has a proficient understanding of MS Office suite (Excel, Word, Outlook)
  • Not afraid to learn new technology/software
  • Organizational skill and attention to detail
  • College degree preferred

Physical Requirements

Ability to sit, stand, and use standard office equipment for extended periods; occasional lifting up to 20 lbs. may be required.

Working Conditions

Employees residing within 75 miles of the office may be required to maintain regular in-office attendance. Employees residing outside of 75 miles may be required to travel intermittently to the office (travel expenses covered by the company) and attend company-hosted events with advance notice.

What We Offer

  • Company-provided equipment to perform essential job duties
  • 401(k) with employer match and profit sharing (when eligible)
  • Comprehensive health, dental, and vision coverage
  • HSA and FSA options, company-paid life insurance, and short-term and long-term disability
  • A full hour of paid lunch, every day
  • Paid time off and holidays — plus extra paid days for your birthday, work anniversary, and volunteering

We are an equal opportunity employer and hire based on merit. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected status under applicable law.

Company Description

Imedview provides record management and scheduling services for litigated cases. With over 20+ years in the IME industry, Imedview continues to be innovative and offers new services to assist our clients.