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Record Management Jobs in Texas (NOW HIRING)

Plano ISD

Specialist- Records

Plano, TX · On-site

$22.20/hr

Attend training to maintain communication and record management skills * Assist in the record management training of district staff * Follow all rules, regulations, and policies of Plano ISD and ...

City of Webster, Texas

Records Manager

Webster, TX · On-site

$26.29 - $28.31/hr

... record management training for all department designated records' liaisons; scanning of documents; providing support for the City Secretary's office - including elections. This position is ...

Odessa College

Records Specialist

Odessa, TX · On-site

$36K/yr

... Record Management General Summary The Odessa College Records Specialist provides comprehensive support to current, former, and prospective students, as well as faculty and staff, in matters related ...

Odessa College

Records Specialist

Odessa, TX · On-site

$36K/yr

... Record Management General Summary The Odessa College Records Specialist provides comprehensive support to current, former, and prospective students, as well as faculty and staff, in matters related ...

GovernmentJobs.com

Police Records Manager

El Paso, TX · On-site

Job Title Records Management Specialist Under general direction, manage and oversee the operations of the police records division, including departmental records information management and criminal ...

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All JobsRecord Management JobsRecord Management Jobs in Texas

Record Management information

See Texas salary details

$32.6K

$70K

$123.9K

How much do record management jobs pay per year?

As of Aug 8, 2026, the average yearly pay for record management in Texas is $70,043.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,700.00 and $87,600.00 per year, depending on experience, location, and employer.

What is record management?

Record management is the process of systematically controlling the creation, receipt, maintenance, use, and disposal of records within an organization. It ensures that important information is organized, protected, and accessible when needed, while also complying with legal and regulatory requirements. Effective record management helps organizations reduce risks, improve efficiency, and maintain accurate documentation for decision-making and accountability.

What does a record management actually do?

A record management professional is responsible for organizing, maintaining, and securing company records and documents. They ensure records are accurate, accessible, and compliant with legal and organizational standards, often using specialized software and following established procedures. This role supports efficient information retrieval and data integrity within an organization.

Are record management professionals in demand?

Record management professionals are in demand across various industries due to the increasing need for organized data storage, compliance, and information security. Skills in records retention, digital tools, and certifications such as Certified Records Manager (CRM) can enhance job prospects in this field.

What are the key skills and qualifications needed to thrive as a records manager, and why are they important?

To thrive as a Records Manager, you need expertise in information management, organization, and knowledge of legal and regulatory requirements, usually supported by a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valuable. Attention to detail, strong communication, and problem-solving skills help ensure accurate recordkeeping and effective collaboration across departments. These abilities are crucial for maintaining compliance, safeguarding sensitive information, and supporting efficient business operations.

What are the most common challenges faced in a record management role, and how can they be addressed?

Professionals in Record Management often encounter challenges related to maintaining compliance with evolving data privacy regulations and managing large volumes of both physical and digital records. Effective organization, up-to-date knowledge of regulatory requirements, and proficiency with record management systems are key to overcoming these obstacles. Collaborating closely with IT and legal teams can also help ensure secure storage and proper retention schedules are followed. Developing strong attention to detail and adaptability is essential for success in this role.

What is the difference between Record Management vs Data Entry Clerk?

AspectRecord ManagementData Entry Clerk
Primary FocusOrganizing, maintaining, and archiving recordsInputting data into systems accurately and efficiently
Skills & CertificationsKnowledge of recordkeeping systems, attention to detailTyping speed, accuracy, basic computer skills
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative roles
Industry UsageHealthcare, legal, government, corporateRetail, finance, healthcare, administrative support

While both roles involve handling information, Record Management focuses on organizing and maintaining records for long-term access, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps employers and job seekers find the right fit for their skills and career goals.

What are the roles of record management?

Record management involves organizing, storing, and maintaining company records to ensure accuracy, security, and accessibility. It includes tasks such as data classification, retention scheduling, and compliance with legal and regulatory requirements, often using record management software and adhering to established policies.
What are popular job titles related to Record Management jobs in Texas? For Record Management jobs in Texas, the most frequently searched job titles are:
What job categories do people searching Record Management jobs in Texas look for? The top searched job categories for Record Management jobs in Texas are:
What cities in Texas are hiring for Record Management jobs? Cities in Texas with the most Record Management job openings:
Record Management jobs near you
Infographic showing various Record Management job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $70,043 per year, or $33.7 per hour.

Gift Processing & Record Management Specialist

Schreiner University

Kerrville, TX • On-site

Other

Posted 28 days ago

Job description

Gift Processing & Record Management Specialist
SUMMARY OF RESPONSIBILITIES
This position is responsible for performing various complex duties associated with the gift management cycle. Responsibilities include day-to-day gift recording and legally receipting charitable contributions to the University in accordance with donor intent and university policies. Adhere to the IRS rules and regulations governing contributions and the Council for Advancement and Support for Education (CASE) gift management guidelines. This position is also responsible for backup data support for other data positions within the SEM division.
ESSENTIAL FUNCTIONS
Gift and Record Management
  • Performs a variety of complex duties associated with highly confidential gift-processing functions. Answers questions put forth by donors, senior-level staff, the Business Office, University auditors, and the Office of Advancement.
  • Processes gifts and more complex transactions, including stock transactions, matching gift transactions, in-kind gifts, and payroll deductions.
  • Analyzes all gifts and accompanying documentation to determine the proper gift allocation.
  • Generates tax receipts and ensures they are mailed within the expected 24-hour turnaround time, in accordance with donor intent, and adhering to the IRS rules and regulations governing contributions and the Council for Advancement and Support for Education (CASE) gift management guidelines.
  • Prepares and disseminates batch reports to the Business Office, Office of the President, and Advancement Office.
  • Coordinates monthly payroll deductions with the Human Resources department.
  • Works closely with accounting staff to ensure that accurate data is shared between accounting software and Raiser's Edge.
  • Pull all necessary documentation for annual audit.
  • Runs reports to determine outstanding pledges. Creates and sends all pledge reminders directly to donors. Conducts pledge write-offs as requested by development staff and maintains a file of such requests.
  • Maintains auditable records for charitable donations, pledges, and payments received by the University, ensuring that they adhere to the regulations set forth by the University, CASE, and IRS standards.
  • Creates, updates, and maintains biographical data in RE of constituents (alumnae, businesses, donors, foundations, parents, and students) and populates all appropriate data fields where information is available.
Other Duties
  • Responsible for backup data support for other data positions within the SEM division.
  • Maintains diplomatic, confidential, helpful, friendly, and professional relationships with constituents, administration, faculty, staff, and students by providing good customer service via phone calls, email correspondence, and during meetings.
  • Maintains confidentiality regarding all gifts and other office assignments.
  • Follows all policies and procedures of the following: Schreiner University, the division of Student Recruitment, External Affairs, and Marketing and Communications.
  • Other duties as assigned by supervisor or the head of department.
EDUCATION, EXPERIENCE AND SKILLS REQUIRED
  • High School diploma or GED required.
  • Experience with Microsoft Windows based software, preferably with Microsoft Word, Microsoft Outlook and Microsoft Excel.
  • Three years relevant database experience not limited to Jenzabar, and The Raiser's Edge database; and a strong understanding of relational databases.
  • Ability to work from a variety of data sources, included spreadsheets, printed document and handwritten materials.
  • Strong attention to detail.
  • Ability to work under pressure.
  • Ability to perform timely and accurate data entry.
  • Ability to handle multiple tasks concurrently, prioritize workload and meet deadlines.
  • Ability to handle confidential information with discretion.
  • Exhibit a professional demeanor and excellent customer service.
  • Ability to work occasional evenings and weekends.

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