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Record Management Jobs in Virginia (NOW HIRING)

Armada Ltd

Records Management Specialist I

Arlington, VA · On-site

... record boxes.Records Management Specialist I assist with searching for requested records and scanning documents as needed.Other duties as assigned.Knowledge, Skills, and Abilities (KSAs):Knowledge of ...

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Record Management information

See Virginia salary details

$34.7K

$74.5K

$131.9K

How much do record management jobs pay per year?

As of Sep 6, 2026, the average yearly pay for record management in Virginia is $74,536.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,600.00 and $93,200.00 per year, depending on experience, location, and employer.

What is record management?

Record management is the process of systematically controlling the creation, receipt, maintenance, use, and disposal of records within an organization. It ensures that important information is organized, protected, and accessible when needed, while also complying with legal and regulatory requirements. Effective record management helps organizations reduce risks, improve efficiency, and maintain accurate documentation for decision-making and accountability.

What are the key skills and qualifications needed to thrive as a records manager, and why are they important?

To thrive as a Records Manager, you need expertise in information management, organization, and knowledge of legal and regulatory requirements, usually supported by a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valuable. Attention to detail, strong communication, and problem-solving skills help ensure accurate recordkeeping and effective collaboration across departments. These abilities are crucial for maintaining compliance, safeguarding sensitive information, and supporting efficient business operations.

What are the most common challenges faced in a record management role, and how can they be addressed?

Professionals in Record Management often encounter challenges related to maintaining compliance with evolving data privacy regulations and managing large volumes of both physical and digital records. Effective organization, up-to-date knowledge of regulatory requirements, and proficiency with record management systems are key to overcoming these obstacles. Collaborating closely with IT and legal teams can also help ensure secure storage and proper retention schedules are followed. Developing strong attention to detail and adaptability is essential for success in this role.

What is the difference between Record Management vs Data Entry Clerk?

AspectRecord ManagementData Entry Clerk
Primary FocusOrganizing, maintaining, and archiving recordsInputting data into systems accurately and efficiently
Skills & CertificationsKnowledge of recordkeeping systems, attention to detailTyping speed, accuracy, basic computer skills
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative roles
Industry UsageHealthcare, legal, government, corporateRetail, finance, healthcare, administrative support

While both roles involve handling information, Record Management focuses on organizing and maintaining records for long-term access, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps employers and job seekers find the right fit for their skills and career goals.

Are record management professionals in demand?

Record management professionals are in demand across various industries as organizations seek to efficiently organize, store, and secure their data. Skills in electronic records systems, compliance, and data privacy increase employability, especially as digital recordkeeping becomes more prevalent. The field offers opportunities in both public and private sectors with a focus on information governance and technology tools.

What are the roles of record management?

Record management involves organizing, storing, and maintaining company records to ensure accuracy, security, and accessibility. It includes tasks such as data classification, retention scheduling, and compliance with legal and regulatory requirements, often using record management software and adhering to established policies.

What does a record management actually do?

A record management professional is responsible for organizing, maintaining, and securing company records and documents. They ensure records are accurate, accessible, and compliant with legal and organizational standards, often using specialized software and following established procedures. This role supports efficient information retrieval and data integrity within an organization.

What are popular job titles related to Record Management jobs in Virginia?

For Record Management jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Record Management jobs in Virginia look for?

The top searched job categories for Record Management jobs in Virginia are:

What cities in Virginia are hiring for Record Management jobs?

Cities in Virginia with the most Record Management job openings:

Record Management jobs near you
Infographic showing various Record Management job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution, with an average salary of $74,536 per year, or $35.8 per hour.

Record Management Analyst

Engineering Services Network, Inc

Chesapeake, VA • On-site

Full-time

Re-posted 28 days ago

Key responsibilities

  • Import and upload data files into the database to facilitate browsing and access.

  • Maintain, organize, and oversee manual and automated filing systems, including scanning, copying, and labeling documents.

  • Review output images for quality, perform quality control, and process documents with relevant data such as vendor codes and account information.

Job description

Job Title
Record Management Analyst
Location
ESN CHESAPEAKE OFFICE - VA US
US (Primary)
Job Description
Job Title: Record Management Analyst
Work Location:
Engineering Services Network, Inc.
1420 Kristina Way, Suite 101
Chesapeake, VA 23320
This is an onsite position.
Employment Type: Full Time; Direct Hire
  • Import and upload data files into database so files could be accessible for browsing
  • Maintain and organize both manual and automated filing system to facilitate easy retrieval of documents.
  • Operate office equipment to scan and copy documents on to the computer
  • Perform quality control for accuracy of the processed documents and images
  • Review all output images for proper sizing, resolution, and overall quality levels of the client organization, the project status is understood
  • Process documents with vendor codes, document numbers, computation dates, accounting data, accounts and other required data
  • Assist in the evaluation, analysis, reconciliation, validation, and identification of discrepancies within all electronic records
  • Interpret complex data and data elements from computer screens, printouts or manual reports to source record
  • Maintain member records
  • Ensure vital/essential records are identified, inventoried, and protected to continue key functions and activities in an emergency
  • Verifies on-the-spot that there are no printed documents in the trash cans in the work area
  • Ability to take documents and separate them into envelopes and label them accordingly
  • Oversees records management for the designated facilities through information sharing, program monitoring and evaluation, training, and reporting
  • Develops standardized file inventory/file plan and indexing approaches, where appropriate, to simplify the use, access, and integration of information within the facility
  • Identifies and reports problems and deficiencies in the records management program for corrective action
  • Evaluates and audits records maintained by business lines to ensure work processes and policies related to the information life cycle are adhered to and documented
  • Act as a liaison between internal company personnel and clients to facilitate successful project completion
  • Management of external projects, including gathering requirements, managing client expectations/deadlines, and communication throughout the entire process
  • Advanced information on digital and paper filing
  • Experience working within HP, Office and Canon printers and scanners

Mandatory Skill Requirements:
This position requires a dynamic, independent and trustworthy person able to work with minimal direction to accomplish broad objectives and conformance to policy. The successful candidate will meet the following qualifications:
  • Positive attitude towards producing results
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Access
  • Microsoft PowerPoint
  • Microsoft SharePoint
  • Microsoft Outlook
  • Effective Oral and Written Communicator
  • Scanning/identifying documents
  • Shredding/ prioritizing information
  • Document filing using external drives
  • Experience with organizing and labeling various files

Education/Equivalent:
High School Diploma or General Educational Development (GED) Certificate.
Travel Required: minimal travel may be required.
No job description available
Job Requirements
Clearance Requirement

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