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Document Manager Jobs in Virginia (NOW HIRING)

Consertus, Inc.

Document Manager - Aviation

Norfolk, VA · On-site

The Document Manager will support onsite capital programs for Norfolk Airport Authority and is responsible for overseeing all document and records management operations across assigned programs and ...

Bechtel

Document Control Coordinator

Reston, VA

This position provides document management support, working with Engineering, Supply Chain, Construction and other site management teams. Duties include receiving, processing, indexing, distributing ...

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How much do document manager jobs pay per hour?

As of Jun 1, 2026, the average hourly pay for document manager in Virginia is $34.69, according to ZipRecruiter salary data. Most workers in this role earn between $26.20 and $44.33 per hour, depending on experience, location, and employer.

What Is a Document Manager?

The primary duties of a document manager, also known as a document control manager, involve the management, organization, and delivery of documents. Because document managers work for organizations and businesses that span different industries, the specific job duties may vary. Document managers at an information technology company have different duties compared to those at a large health care facility or banking institution. In general, document managers ensure that a company’s employees can easily access documents, which entails coming up with a plan for organizing and storing all document systems, whether digital or hard-copy. Qualifications for this career typically include a bachelor’s degree and several years of experience, preferably in document management and control.

What are the key skills and qualifications needed to thrive as a Document Manager, and why are they important?

To excel as a Document Manager, you need strong organizational skills, attention to detail, and experience with document control standards, often supported by a degree in information management or a related field. Familiarity with document management systems (DMS) like SharePoint, OpenText, or M-Files, as well as knowledge of compliance regulations and certifications such as CDIA+, is typically required. Excellent communication, problem-solving abilities, and a proactive approach distinguish top performers in this role. These skills ensure that critical information is accurately maintained, easily accessible, and secure, which supports organizational efficiency and regulatory compliance.

What are some common challenges faced by Document Managers, and how can they be addressed?

Document Managers often encounter challenges such as managing large volumes of documents, ensuring version control, and maintaining compliance with industry regulations. Effective use of document management systems (DMS) and setting clear organizational policies can help streamline these processes. Regular training and collaboration with IT and compliance teams also play a crucial role in overcoming these challenges and ensuring document integrity and security.

What does a Document Manager do?

A Document Manager is responsible for organizing, storing, and managing a company's documents and records. They ensure that important files are easily accessible, properly classified, and securely stored, both digitally and in physical formats. Document Managers often develop and implement document control procedures, oversee document retrieval and archiving, and ensure compliance with regulatory requirements. They play a key role in maintaining the integrity and confidentiality of sensitive information within an organization.

What is the difference between Document Manager vs Records Coordinator?

AspectDocument ManagerRecords Coordinator
CredentialsTypically requires a bachelor’s degree in information management, business, or related fieldOften requires similar education, with certifications in records management preferred
Work EnvironmentOffice settings, corporate or government organizationsOffice environments, often within administrative or compliance departments
Industry UsageUsed across various industries including legal, healthcare, and corporate sectorsCommon in healthcare, legal, and government sectors for managing records
Primary FocusManaging digital and physical documents, ensuring accessibility and securityOverseeing records retention, compliance, and proper documentation storage

While both roles involve managing information, Document Managers focus on organizing and securing documents, whereas Records Coordinators emphasize maintaining records compliance and retention policies. Both roles are essential for effective information management within organizations.

More about Document Manager jobs
What are the most commonly searched types of Document jobs in Virginia? The most popular types of Document jobs in Virginia are:
What are popular job titles related to Document Manager jobs in Virginia? For Document Manager jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Document Manager jobs in Virginia look for? The top searched job categories for Document Manager jobs in Virginia are:
What cities in Virginia are hiring for Document Manager jobs? Cities in Virginia with the most Document Manager job openings:
Document Manager jobs near you
Infographic showing various Document Manager job openings in Virginia as of May 2026, with employment types broken down into 2% As Needed, 78% Full Time, 14% Part Time, 1% Temporary, and 5% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $72,161 per year, or $34.7 per hour.

Document Manager - Aviation

Consertus, Inc.

Norfolk, VA • On-site

Full-time

Medical, Life, Retirement, PTO

Posted 3 days ago

Job description

About Us:
Consertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,000 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.
Our integrated services span digital, advisory, and delivery, empowering organizations to navigate complexity, manage risk, and achieve strategic goals in sectors including aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology.
At Consertus, we celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Join us to grow your career, develop your skills, and make a lasting impact as we transform how the world is built.
Discover how Consertus is driving transformative change for our clients, our people, and the communities we serve at www.consertus.com
About this Role:
The Document Manager will support onsite capital programs for Norfolk Airport Authority and is responsible for overseeing all document and records management operations across assigned programs and projects. This role establishes and enforces the policies, procedures, and security protocols that govern the creation, access, storage, maintenance, and disposition of company information assets. As a true first-level manager, this individual leads a team of document control professionals and serves as the subject matter expert for information governance, compliance, and version control across the organization.
The Document Manager operates with a high degree of autonomy and is accountable for ensuring that all documentation practices meet internal quality standards as well as the requirements of governing authorities and client agreements.
Key Responsibilities:
  • Establishes team goals and milestones, monitors performance, and ensures adherence to approved budgets and project timelines.
  • Oversees all document and record control operations, policies, and procedures for the secure management and access of company information assets.
  • Establishes and enforces security protocols governing the access, storage, backup, maintenance, reproduction, protection, and disposition of all project and corporate documents.
  • Develops and manages access and control procedures to comply with requirements for varying levels of security classifications as specified by the governing authority.
  • Maintains auditing, monitoring, and change control systems to ensure document integrity, quality, and version control across all projects and programs.
  • Evaluates media formats and recommends appropriate storage solutions to protect and secure records and information assets.
  • Ensures all document control activities comply with applicable regulatory, contractual, and client-specific requirements, including those related to security clearance where applicable.
  • Leads internal audits and coordinates with external auditors to verify compliance with document management standards.
  • Work with Project Leadership Team to establish document distribution plans and workflow for each assigned project. Maintain document distribution systems, tracking and schedules for assigned projects based on client, project, and contractor requirements. Expedite and track the review, comment, approval, distribution of supplier information produced internally and externally produced project documents throughout the project life cycle.
  • Evaluates, implements, and manages electronic document management systems (EDMS) to support program delivery and operational efficiency.
  • Identifies opportunities for process improvement and leads initiatives to enhance document control workflows, tools, and standards across the organization.
  • Prepare and arrange cataloging, packaging, long-term storage, archiving disposal of project documents at time of project closeout. Attend project coordination meetings as required. Provides status of engineering documents, procurement documents, and submittals as requested by project teams.
  • Assemble Engineering Turnover Packages (ETOP), Construction Turnover Packages (CTOP) and other document packages create for project record.
  • Provides training and guidance to project teams on document control best practices, systems, and compliance requirements.

Qualifications/Requirements:
  • Bachelor's degree in Construction Management, Architecture, Engineering, or related field.
  • Bachelor's degree in Information Management, Business Administration, Construction Management, or a related field.
  • Minimum of 5 years of experience in document control or records management
  • Extensive knowledge of document control principles, practices, and electronic document management systems (EDMS).
  • Experience working within capital programs, construction, government, or other regulated industries strongly preferred.
  • Demonstrated ability to develop and implement document control policies, procedures, and security classifications.
  • May require the ability to obtain and maintain a security clearance, depending on project assignment.
  • Strong proficiency in Microsoft Office Suite; experience with industry EDMS platforms (e.g., Procore, Aconex, SharePoint, or similar).
  • Excellent organizational, communication, and leadership skills with the ability to manage competing priorities in a fast-paced environment.

What's In It For You:
  • Company-paid life and disability insurance
  • Optional benefits like pet insurance, legal, and supplemental health plans
  • 401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match
  • Generous time off: 10 paid holidays and PTO starting at 15 days, growing up to 25
  • Access to Consertus Academy for continuous learning and development

Equal Employment Opportunity Statement:
Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.

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