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Document Associate Jobs in Virginia (NOW HIRING)

A+ Consulting

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Document Preparation Associate

Ashland, VA · On-site

$19.57/hr

Digital Imaging Company seeks Document Preppers to join Document Prep Team in a large production environment. These individuals will be dedicated to sorting, organizing and ensuring documents are ...

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Hargrove & Associates Inc.

Document Controller

Richmond, VA · On-site

$55 - $75/hr

Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. * Researching files and records to locate ...

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Parsons

Document Control Specialist

Centreville, VA · On-site

$88 - $155/hr

Associate's or Bachelor's degree in business, information management, construction management, or related field, or equivalent. * Experience in document control on construction or capital projects.

Posted today

Leidos

Document Destruction Technician

Merrifield, VA · On-site

$45K - $82K/yr

Description We are seeking a highly organized and detail-oriented Document Destruction Technician ... Associate degree or vocational training in logistics, supply chain management, or a related field.

Leidos

Document Destruction Technician

Springfield, VA · On-site

$45K - $82K/yr

Description We are seeking a highly organized and detail-oriented Document Destruction Technician ... Associate degree or vocational training in logistics, supply chain management, or a related field.

Leidos

Document Destruction Technician

Herndon, VA · On-site

$45K - $82K/yr

Description We are seeking a highly organized and detail-oriented Document Destruction Technician ... Associate degree or vocational training in logistics, supply chain management, or a related field.

Leidos

Document Destruction Technician

Manassas, VA · On-site

$45K - $82K/yr

Description We are seeking a highly organized and detail-oriented Document Destruction Technician ... Associate degree or vocational training in logistics, supply chain management, or a related field.

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All JobsDocument Associate JobsDocument Associate Jobs in Virginia

Document Associate information

What is a document associate?

Document Associates are professionals responsible for managing, organizing, and maintaining important documents within an organization. Their duties often include scanning, indexing, filing, and ensuring the accuracy and confidentiality of records. They support efficient document retrieval, assist with compliance requirements, and may also update databases or provide administrative support related to documentation processes. This role is essential for keeping information accessible and secure in various industries, such as healthcare, legal, and corporate environments.

What skills and qualifications are needed to thrive as a document associate?

To thrive as a Document Associate, you need strong organizational skills, attention to detail, and proficiency in document management practices, often supported by a high school diploma or relevant office administration certification. Familiarity with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Excellent communication, time management, and problem-solving skills help you collaborate effectively and manage workload priorities. These competencies ensure accurate document handling, regulatory compliance, and efficient workflow in business environments.

What are the main challenges a document associate might face when managing large volumes of documents?

One of the main challenges for a Document Associate is maintaining accuracy and consistency while handling large volumes of documents, especially under tight deadlines. It requires strong organizational skills to ensure all documents are correctly formatted, properly indexed, and easily retrievable. Additionally, Document Associates must stay updated with document management systems and company protocols, often collaborating with multiple departments to ensure compliance and data security. Adapting to frequent changes in procedures or software can also be a significant aspect of the role.

What is the difference between Document Associate vs Data Entry Clerk?

AspectDocument AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may require familiarity with document management systemsHigh school diploma; proficiency in data entry software
Work EnvironmentOffices, legal, healthcare, or corporate settings handling documentsOffices, administrative settings focusing on data input
Employer & Industry UsageLegal firms, healthcare providers, corporate officesAdministrative departments, data processing centers
Common Search & ComparisonOften compared for document handling tasksCompared for data input roles

The main difference between a Document Associate and a Data Entry Clerk lies in their focus. Document Associates primarily handle document management, review, and organization within various industries, while Data Entry Clerks focus on inputting data into systems. Both roles require attention to detail and similar credentials, but their work environments and specific tasks differ.

Is document review a good entry-level job?

Document review is often considered a suitable entry-level job in legal and administrative fields because it requires attention to detail and basic understanding of legal or business documents. It typically involves reviewing, organizing, and coding documents, often with minimal prior experience, and can serve as a stepping stone to more advanced roles. However, the job can be repetitive and may require long hours, so suitability depends on individual preferences and career goals.

What are the most commonly searched types of Document jobs in Virginia?

The most popular types of Document jobs in Virginia are:

What are popular job titles related to Document Associate jobs in Virginia?

For Document Associate jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Document Associate jobs in Virginia look for?

The top searched job categories for Document Associate jobs in Virginia are:

What cities in Virginia are hiring for Document Associate jobs?

Cities in Virginia with the most Document Associate job openings:

Document Associate jobs near you
Infographic showing various Document Associate job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 27% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Document Preparation Associate

A+ Consulting, Inc.

Ashland, VA • On-site

Contractor

Posted 4 days ago

Job description

Digital Imaging Company seeks Document Preppers to join Document Prep Team in a large production environment. These individuals will be dedicated to sorting, organizing and ensuring documents are properly prepared for downstream scanning operations.

Shift: Monday - Friday 7:00am - 3:30pm

Key Responsibilities 
          - Validation/Reconciliation of boxes/files received
  • Prepare a wide array of document types and conditions for scanning
  • Prepare document for scanning by removing staples, clips, rubber bands or any type of bindings or obstructions
  • Identify and report damaged or fragile documents that require special handling
  • Identify and report undersized documents that may need special handling
  • Ability to use handheld scanner to scan the box barcode
  • Insert slip sheets at the appropriate level (physical division) to establish document separation
  • Identify the location of oversized document and out-sort for wide format scanning
  • Escalate exception items identified during production to the lead
  • Maintain an organized workflow to meet daily production goals
  • Assist with other document preparation tasks as needed
 
Qualifications:
 * High school diploma or equivalent (ideal for recent graduates)
 * Strong attention to detail and ability to stay focused on repetitive tasks
 * Ability to meet production goals and deadlines
 * Good hand‑eye coordination and comfort working with physical documents
 * Ability to stand or sit for extended periods, depending on task requirements
 * Reliability, punctuality, and a strong work ethic
 * Ability to work well independently and within a team environment
 * Experience working in records management, document processing, warehouse, or production environment is preferred

Work Environment:
 This position takes place in a production-style document scanning facility. Training will be provided on all preparation procedures and document‑handling guidelines.

Education:Employment Type: CONTRACTOR

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