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Document Assistant Jobs in Virginia (NOW HIRING)

Parsons

Document Control Specialist

Alexandria, VA

$35.96 - $62.93/hr

Follow the file naming convention; * Assist staff in retrieving needed documents from electronic file archives; * Perform quality control checks to ensure that digital files are: o Complete, o ...

firstbank

Document Specialist

Strasburg, VA · On-site

The Document Specialist provides effective support to daily operations of Credit Administration and ... Monitor loans for Reg H supervisory limit exceptions * Assist the Doc Center Manager with projects ...

S&B USA

Document Control Administrator

Arlington, VA · On-site

High School Diploma or GED * 5+ years of legal administrative assistant experience preferred * Experience with document management preferred PHYSICAL DEMANDS OF POSITION: Work is performed in a ...

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Document Assistant information

See Virginia salary details

$10

$21

$30

How much do document assistant jobs pay per hour?

As of Jul 24, 2026, the average hourly pay for document assistant in Virginia is $21.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.81 per hour, depending on experience, location, and employer.

What are Document Assistants?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

How much does a legal document assistant make?

A legal document assistant in California typically earns between $15 and $25 per hour, with annual salaries ranging from approximately $30,000 to $50,000 depending on experience and location. Certification and familiarity with legal procedures can influence earning potential.

Can I be a legal assistant with no experience?

A legal assistant, also known as a paralegal, can often start with little to no experience if they have strong organizational skills and basic knowledge of legal procedures. Entry-level positions may require a high school diploma or a certificate in paralegal studies, but some employers provide on-the-job training. Developing skills in legal research, document management, and familiarity with legal software can improve job prospects for beginners.

What is the role of a documentation assistant?

A documentation assistant is responsible for organizing, maintaining, and updating company records, reports, and files. They often use office software and may assist with data entry, filing, and ensuring document accuracy and accessibility. Attention to detail and good organizational skills are essential for this role.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Advanced certifications, such as project management or technical skills, can also increase earning potential for assistant positions.

What are the key skills and qualifications needed to thrive as a Document Assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

What are some typical challenges faced by Document Assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.
What are the most commonly searched types of Document jobs in Virginia? The most popular types of Document jobs in Virginia are:
What cities in Virginia are hiring for Document Assistant jobs? Cities in Virginia with the most Document Assistant job openings:
Document Assistant jobs near you
Infographic showing various Document Assistant job openings in Virginia as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $44,814 per year, or $21.5 per hour.
Document Control Administrator

Document Control Administrator

Flatiron Construction Corp

Virginia Beach, VA

$27/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

Job description

Overview

Are you a detail-oriented individual with exceptional organizational skills?

As a Document Control Administrator, you will oversee the processing and reproduction of construction documents, ensuring accuracy and timely release.

Join our landmark infrastructure project that is expanding one of the East Coast's most iconic and vital transportation corridors, the Chesapeake Bay BridgeTunnel. This 17.6mile bridgetunnel complex, recognized as an engineering marvel of the modern world, is undergoing a major designbuild expansion with the construction of the Parallel Thimble Shoal Tunnel to enhance capacity, safety, and reliability for travelers between Virginia Beach and the Eastern Shore.

The new bored tunnel (a firstofitskind in the MidAtlantic) will carry southbound traffic while the existing tunnel will carry northbound traffic, significantly improving traffic flow and operational redundancy. This project offers an exceptional opportunity to work on challenging marine construction, deep foundation, and tunnel structures that will have a lasting impact on regional mobility and commerce.

Bring your diverse ideas to build stronger, more resilient communities.

Apply now and transform your career with us.

What you will be doing
  • Completes and processes all incoming and outgoing documents in the document control database, including electronic logging, scanning, distribution and storage needs.
  • Maintains and distributes daily Project Read Files.
  • Files and stores physical documents, including paper, manuals, books, photos, videos, and digital media in the project files.
  • Establishes and maintains a listing of all materials stored in the Project Library.
  • Maintains project File Index, files and library.
  • Monitors Primavera program for compliance to procedures and requirements of the project and the company.
  • Assists with internal audits and inspections to ensure department work is performed accurately, efficiently and with cost control.
What we are looking for
  • Associate's degree preferred.
  • 3+ years' experience in a related field required.
  • Proven experience with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint 
  • Previous experience with Aconex preferred
Why work for us

Some of the benefits you may be eligible for as an employee are:

  • Comprehensive compensation package and paid time off program
  • Industry leading 401(k)/RRSP
  • Medical/Extended Health Care, Dental, Vision and/or Provincial Medical
  • Wellness benefits & Employee Assistance Program
  • Tuition Reimbursement Program

We are an EEO/ADA/Veterans employer.

Salary MinUSD $24.00/Hr.Salary MaxUSD $27.00/Hr.Employment Type: OTHER

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