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Record Management Jobs in California (NOW HIRING)

Inland Respite Inc

Records Management Clerk

Corona, CA · On-site

$21 - $24/hr

File, scan, index, and categorize documents according to standard record management practices. * Maintain physical and electronic filing systems. * Ensure timely retrieval of records. * Perform ...

City of Oceanside, CA

Records Manager

Oceanside, CA · On-site

$87K - $116K/yr

... management procedures and policies; coordinates the organization, staffing, and operational activities for the City's off-site Record Storage and Imaging Center; oversees and participates in ...

City of Oceanside

Records Manager

Oceanside, CA

$87K - $116K/yr

... management procedures and policies; coordinates the organization, staffing, and operational activities for the City's off-site Record Storage and Imaging Center; oversees and participates in ...

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All JobsRecord Management JobsRecord Management Jobs in California

Record Management information

See California salary details

$34.5K

$74.2K

$131.3K

How much do record management jobs pay per year?

As of Aug 2, 2026, the average yearly pay for record management in California is $74,196.00, according to ZipRecruiter salary data. Most workers in this role earn between $48,400.00 and $92,800.00 per year, depending on experience, location, and employer.

What are the 5 S's of records management?

The 5 S's of records management are Sort, Set in order, Shine, Standardize, and Sustain. These principles help record management professionals organize, maintain, and ensure the proper handling of records for efficiency and compliance.

What is record management?

Record management is the process of systematically controlling the creation, receipt, maintenance, use, and disposal of records within an organization. It ensures that important information is organized, protected, and accessible when needed, while also complying with legal and regulatory requirements. Effective record management helps organizations reduce risks, improve efficiency, and maintain accurate documentation for decision-making and accountability.

What do records management do?

Records management involves organizing, maintaining, and disposing of an organization's records to ensure they are accurate, accessible, and secure. Professionals in this field develop filing systems, implement retention policies, and use tools like electronic records management software to manage both physical and digital records efficiently.

What does a records manager actually do?

A records manager is responsible for organizing, maintaining, and securing an organization's physical and electronic records. They develop recordkeeping policies, ensure compliance with regulations, and use management tools like databases or document management systems to track and retrieve information efficiently.

What are the key skills and qualifications needed to thrive as a Records Manager, and why are they important?

To thrive as a Records Manager, you need expertise in information management, organization, and knowledge of legal and regulatory requirements, usually supported by a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document management software, and certifications like Certified Records Manager (CRM) are highly valuable. Attention to detail, strong communication, and problem-solving skills help ensure accurate recordkeeping and effective collaboration across departments. These abilities are crucial for maintaining compliance, safeguarding sensitive information, and supporting efficient business operations.

What are the most common challenges faced in a Record Management role, and how can they be addressed?

Professionals in Record Management often encounter challenges related to maintaining compliance with evolving data privacy regulations and managing large volumes of both physical and digital records. Effective organization, up-to-date knowledge of regulatory requirements, and proficiency with record management systems are key to overcoming these obstacles. Collaborating closely with IT and legal teams can also help ensure secure storage and proper retention schedules are followed. Developing strong attention to detail and adaptability is essential for success in this role.

What is the difference between Record Management vs Data Entry Clerk?

AspectRecord ManagementData Entry Clerk
Primary FocusOrganizing, maintaining, and archiving recordsInputting data into systems accurately and efficiently
Skills & CertificationsKnowledge of recordkeeping systems, attention to detailTyping speed, accuracy, basic computer skills
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative roles
Industry UsageHealthcare, legal, government, corporateRetail, finance, healthcare, administrative support

While both roles involve handling information, Record Management focuses on organizing and maintaining records for long-term access, whereas Data Entry Clerks primarily input data into systems. Understanding these differences helps employers and job seekers find the right fit for their skills and career goals.

What is the role of record management?

Record management involves organizing, storing, and maintaining company records to ensure they are accurate, accessible, and secure. It includes tasks such as data entry, filing, and implementing retention policies, often using specialized software and adhering to legal and organizational standards.
What are popular job titles related to Record Management jobs in California? For Record Management jobs in California, the most frequently searched job titles are:
What job categories do people searching Record Management jobs in California look for? The top searched job categories for Record Management jobs in California are:
Record Management jobs near you
Infographic showing various Record Management job openings in California as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 1% Temporary, and 3% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $74,196 per year, or $35.7 per hour.

Records Management Clerk

Inland Respite Inc

Corona, CA • On-site

$21 - $24/hr

Full-time

Posted 17 days ago

Job description

Now Hiring: Records Management Clerk

Department: Standards and Compliance
Reports To: Compliance Manager
Classification: Non-Exempt
Location: Location: Corona, California | Full-Time | Travel: Occasional

Position Summary:

The Records Management Clerk is responsible for organizing, maintaining, safeguarding, and retrieving organizational records in both physical and digital formats. This role ensures that records are accurate, complete, compliant with internal policies and external regulations, and accessible to authorized personnel.

Key Responsibilities:

  1. File, scan, index, and categorize documents according to standard record management practices.

  2. Maintain physical and electronic filing systems.

  3. Ensure timely retrieval of records.

  4. Perform routine audits of records.

  5. Enter records data into document management systems.

  6. Update logs, inventories, and retention schedules.

  7. Prepare and organize new files and archival materials.

  8. Maintain training records and certification tracking logs in appropriate systems.

  9. Order, track and update required federal and state labor law postings and renewals.

  10. Follow policies and regulations for handling, retention, and destruction of records.

  11. Support implementation of retention schedules.

  12. Prepare records for secure destruction.

  13. Maintain confidentiality of sensitive information.

  14. Monitor access to files to ensure authorization.

  15. Safeguard files from loss, damage, or unauthorized access.

  16. Respond to record requests within 24 hours unless they are marked as urgent for legal purposes.

  17. Assist with audits and compliance reviews.

  18. Coordinate with other departments as needed.

  19. Perform other related duties as assigned.

Qualifications:

Required:

  1. High school diploma or GED.

  2. 2+ year office administration or records experience.

  3. Proficiency with Microsoft Office and Teams File Management.

  4. Experience with laptop computers, equipment and various applications as are typical in a business environment.

Preferred:

  1. Experience with Electronic Document Management Systems.

  2. Experience with HR or compliance documentation preferred.

  3. Knowledge of retention laws.

Key Competencies:

• Organization and accuracy
• Confidentiality
• Time management
• Customer service
• Problem-solving
• Strong written and verbal communication skills

Work Environment:

• Office or hybrid environment.
• May require lifting up to 25–30 lbs.
• Frequent standing, sitting, scanning, and filing.
• Regular use of hands, fingers, arms for keyboard usage and filing.
• Vision requirements, ability to sit for extended periods of time in front of monitor screens and laptop.
• Ability to travel occasionally between branch offices and record storage facility.

Apply Today!

Join an organization that values innovation, integrity, and service excellence. Submit your application and take the next step in your career with Inland Respite, Inc.

Equal Employment Opportunity Statement:

Inland Respite Inc. is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic in accordance with applicable federal, state, and local laws