Record Management Jobs in California (NOW HIRING)

DESCRIPTION POLICE RECORDS SPECIALIST $133,133 - $161,824 ANNUALLY (Salary Range is Currently Under Review and May be Adjusted) ABOUT US At the City of Santa Barbara, the best part of our organization is our people. As a City of Santa Barbara employee, you will work in an environment with other motivated individuals who are passionate about their work. We strive to provide employees with the support they need to thrive.

Discover more about us, our values and our organizational culture here. The mission of the Police Department is to operate under a community-oriented policing philosophy, create and maintain a safe community where people can live in peace without the fear of crime. Work in a department where character counts, performance and excellence are celebrated, a place that helps employees develop and grow, and an environment that listens, learns, invites, and inspires new ideas.

Read more about the Police Department here. THE POSITION The City of Santa Barbara Police Department is seeking a knowledgeable and experienced Police Records Manager. Under administrative direction, this position manages and coordinates the daily operations of the Records Bureau of the Police Department; including arrests, booking and criminal history records; ensures work quality and adherence to established policies and procedures; serves as system administrator for the Department's records management system (RMS); is the Custodian of Record for the department; and performs the more technical and complex tasks relative to assigned area of responsibility.

Incumbents will organize and oversee the work of police records supervisory personnel. Additionally, this position plans and reviews data provided in major crime activity reports and ensures division compliance with reporting standards. This position is designated as "at will" serving at the pleasure of the department Director and subject to discharge without cause and the right of appeal.

Distinguishing Characteristics The Police Records Manager has broad responsibility for the development and maintenance of a comprehensive and reliable criminal records database that can be effectively used by the department to prosecute crimes and meet City and statutory reporting requirements. The Police Records Manager is distinguished from the Police Business Manager and Police Information Technology Manager by its specialized knowledge of police records databases and their uses by law enforcement agencies and the Court system. The Police Records Manager has a broader scope of supervision, conducts or leads specialized research, and has a more comprehensive understanding of uniform reporting requirements than the Police Records Supervisors.

BENEFITS EMPLOYMENT STANDARDS Knowledge of: Federal and state laws and regulations, Court practices, local ordinances, and departmental procedures relating to records management information systems such as the proper handling of subpoenas, warrants, evidence, and trial proceedings, privacy protections and handling of criminal records California Public Records Act and response requirements Uniform Crime Reporting Standards in the use of information by local and state law enforcement agencies, and other federal and state authorities Police records filing, coding, data entry and record keeping practices; police records management systems, including CLETS Project administration and program administration Principles of employee supervision, selection, training, work evaluation and discipline Principles and practices of budget preparation and administration English usage, spelling, grammar and punctuation Basic math Skills: Operate computer hardware and use information systems and related word processing, database, and spreadsheet software programs; operate a calculator Operate a motor vehicle Ability to: Perform a variety of complex, difficult, and sensitive recordkeeping assignments while maintaining the confidentiality of information, as prescribed by law Analyze how individual records cases should be handled based on statutes and departmental policies Plan, organize, and implement division goals, projects, policies, and practices and meet established deadlines Analyze and solve problems; analyze, interpret and apply complex legal requirements and standards Plan, oversee, coordinate, and evaluate the work of supervisory staff Exercise independent judgment and initiative within established guidelines Assemble data and prepare clear, concise, and complete reports and correspondence Communicate effectively, both orally and in writing Establish and maintain cooperative relationships with staff, management, other law enforcement and Court officials, the general public, and others encountered in the course of work Exercise courtesy and tact in responding to records requests, and explaining legal and departmental standards to requesting parties Work independently EXPERIENCE AND TRAINING GUIDELINES Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five (5) years of increasing responsible police records management experience, including one (1) year of lead or supervisory experience is highly desirable. Education and/or Training: Associate degree from an accredited college or university in Criminal Science or a closely related field or POST related training and coursework in police records management and information systems.

License, Certificate and/or Other Requirements: Completion of certification and training as Police Records Supervisor and Records Specialist with POST is desirable. SELECTION PROCESS It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess which qualifies you for this position. All applications and supplemental questionnaires will be reviewed and the most qualified candidates will be invited to continue in the selection process.

Be sure to be thorough in your responses. Statements such as "See application", "Extensive Experience", or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire. The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview.

The successful candidate's employment history will be thoroughly evaluated prior to appointment. ADDITIONAL INFORMATION There is currently one (1) vacancy within the Police Department. Communication regarding your application and/or status will be sent to the email address listed on your application.

Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails. CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:00 PM ON FRIDAY, SEPTEMBER 18, 2026

Equal Employment Opportunity (EEO) The City of Santa Barbara is committed to creating a diverse environment and is proud to be an EEO employer. All qualified applicants will receive consideration for employment without regard to race, sex, or other factors. We believe in fostering an inclusive work environment where employees feel valued, respected and empowered.

Disaster Services Assignments As public employees, we play an enhanced role in the event of a disaster or other emergency in our community. You will be registered as a disaster services worker, and you will be issued a disaster services identification card. In the event of a disaster or other emergency, make sure that your family is safe and secure first, then report to your assigned emergency location.

Hourly employees generally do not receive disaster services assignments.