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Reception Coordinator Jobs (NOW HIRING)

Swingers Boston

Reception

Boston, MA

$21/hr

The Reception team is responsible for greeting guests, selling golf, coordinating golf tee off timings for all guests, providing guidelines and instructions to the guests to ensure each guest is ...

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Reception Coordinator information

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How much do reception coordinator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for reception coordinator in the United States is $18.36, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.15 per hour, depending on experience, location, and employer.

What is a reception coordinator?

Reception Coordinators are professionals responsible for managing the front desk of an organization. They greet visitors, answer phone calls, handle inquiries, and ensure a smooth flow of communication between clients and staff. Additionally, they may manage scheduling, coordinate meetings, and assist with administrative tasks to support the overall operations of the office. Their role is essential in creating a positive first impression for clients and visitors.

What are the key skills and qualifications needed to thrive as a reception coordinator, and why are they important?

To thrive as a Reception Coordinator, you need strong organizational skills, attention to detail, and experience in office administration, often backed by a high school diploma or equivalent. Familiarity with scheduling software, multi-line phone systems, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you build positive first impressions and manage visitor flow efficiently. These qualities ensure smooth daily operations, effective communication, and a welcoming environment for both staff and visitors.

How does a reception coordinator typically interact with other departments within an organization?

As a Reception Coordinator, you serve as the central point of contact for visitors and staff, which means you'll regularly collaborate with various departments such as HR, Facilities, and Executive teams. Your role often involves managing meeting room bookings, coordinating deliveries, and directing inquiries or requests to the appropriate colleagues. Strong communication and organizational skills are crucial, as you'll ensure seamless workflow between departments, especially during busy periods. This cross-functional interaction provides valuable exposure and helps build a solid professional network within the company.

What is the difference between Reception Coordinator vs Front Desk Associate?

Reception CoordinatorFront Desk Associate
Typically responsible for managing appointment scheduling, client communication, and administrative support in a professional setting.Primarily handles front desk duties such as greeting visitors, answering phones, and basic administrative tasks.

Both roles often require excellent communication skills and basic administrative knowledge. Reception Coordinators usually have more responsibilities related to scheduling and client management, while Front Desk Associates focus on front-line customer service. The roles are common in healthcare, corporate, and service industries, often overlapping but differing in scope and complexity.

What cities are hiring for Reception Coordinator jobs?

Cities with the most Reception Coordinator job openings:

What are the most commonly searched types of Reception jobs?

The most popular types of Reception jobs are:

Who are the top companies hiring for Reception Coordinator jobs?

The top employers for Reception Coordinator jobs are:

What states have the most Reception Coordinator jobs?

States with the most job openings for Reception Coordinator jobs include:

Reception Coordinator jobs near you
Infographic showing various Reception Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $38,189 per year, or $18.4 per hour.

Front Desk Coordinator/Reception

Vision Care Associates (C)

Springfield, IL

$15/hr

Full-time

Re-posted 21 days ago

Job description

The key functional responsibility of the Front Desk Coordinator is to manage the first impression of the practice for all patients and guests.  As the Front Desk Coordinator is the usually the first interaction a patient or guest has with the practice, displaying the brand value and reputation is of highest importance.

The Front Desk Coordinator is responsible for welcoming all new and existing patients and guests to the practice.  This may occur via front desk reception, telephone, email, etc.  The Front Desk Coordinator ensures efficient patient flow within the practice and maintains a full appointment schedule.

The Front Desk Coordinator will check-in and check-out patients and be responsible for collection of patient fees at time of service.

The Front Desk Coordinator is responsible for maintaining the reception area in a way that is consistent with the practice’s brand.

Responsibilities

Job Responsibilities:

  • Initiate an exceptional patient experience
  • Greet all patients and guests to the practice
  • Answer the telephone and direct incoming calls
  • Schedule appointments and maintaining a full appointment schedule
  • Keep the Optometrist(s) on schedule and maintaining efficient patient flow
  • Appointment confirmation and recall reminders
  • Receiving all incoming mail
  • Reports to management/leadership on the status of appointment schedule
  • Reports to management/leadership any patient challenges or complaints, likewise maintains and documents all patient testimonials
  • Perform other duties as required
Required Skills

Competencies:

Frequent Interaction with Others
Must demonstrate the ability to manage multiple interruptions on a continual basis, always maintaining friendly interactions with team members, patients and guests of the practice.

Customer Orientation
The Front Desk Coordinator should be patient focused and displays a desire work within the practice’s brand values to deliver exceptional customer service.

Team Player
Exhibits the ability to work well within the team environment, supporting all members of the team in delivering on the patient experience.

Brand Championship
As the first point of contact, the Front Desk Coordinator must consistently display behaviors that champion the brand value proposition of the practice.

Detail Orientation
Must have the ability to maintain a high level of detail orientation despite frequent interruptions.  Accuracy and diligence with regard to patient records, scheduling and file maintenance is required.

Pace of the Environment
Must be able to work at a fast pace.Effectively handling multiple tasks at one time, focusing on patient flow and experience.

Supervision        

Under supervision of the Office Manager.  Must be able to complete duties without close supervision.


Confidentiality

Will be exposed to confidential information disclosure of which would be contrary to the best interest of the organization and professional ethics.