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Reception Coordinator Jobs (NOW HIRING)

Seattle Children's

Surgery Coordinator Specialist

Seattle, WA · On-site

$26.51 - $39.76/hr

... reception/ coordinator experience. Demonstrated knowledge of Medical Terminology. Required Credentials N/A. Preferred Associate's Degree or at least two (2) years of college coursework in health care ...

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How much do reception coordinator jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for reception coordinator in the United States is $18.36, according to ZipRecruiter salary data. Most workers in this role earn between $14.90 and $21.15 per hour, depending on experience, location, and employer.

How does a reception coordinator typically interact with other departments within an organization?

As a Reception Coordinator, you serve as the central point of contact for visitors and staff, which means you'll regularly collaborate with various departments such as HR, Facilities, and Executive teams. Your role often involves managing meeting room bookings, coordinating deliveries, and directing inquiries or requests to the appropriate colleagues. Strong communication and organizational skills are crucial, as you'll ensure seamless workflow between departments, especially during busy periods. This cross-functional interaction provides valuable exposure and helps build a solid professional network within the company.

What are the key skills and qualifications needed to thrive as a reception coordinator, and why are they important?

To thrive as a Reception Coordinator, you need strong organizational skills, attention to detail, and experience in office administration, often backed by a high school diploma or equivalent. Familiarity with scheduling software, multi-line phone systems, and office productivity tools like Microsoft Office is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you build positive first impressions and manage visitor flow efficiently. These qualities ensure smooth daily operations, effective communication, and a welcoming environment for both staff and visitors.

What is the difference between Reception Coordinator vs Front Desk Associate?

Reception CoordinatorFront Desk Associate
Typically responsible for managing appointment scheduling, client communication, and administrative support in a professional setting.Primarily handles front desk duties such as greeting visitors, answering phones, and basic administrative tasks.

Both roles often require excellent communication skills and basic administrative knowledge. Reception Coordinators usually have more responsibilities related to scheduling and client management, while Front Desk Associates focus on front-line customer service. The roles are common in healthcare, corporate, and service industries, often overlapping but differing in scope and complexity.

What is a reception coordinator?

Reception Coordinators are professionals responsible for managing the front desk of an organization. They greet visitors, answer phone calls, handle inquiries, and ensure a smooth flow of communication between clients and staff. Additionally, they may manage scheduling, coordinate meetings, and assist with administrative tasks to support the overall operations of the office. Their role is essential in creating a positive first impression for clients and visitors.
What cities are hiring for Reception Coordinator jobs? Cities with the most Reception Coordinator job openings:
What are the most commonly searched types of Reception jobs? The most popular types of Reception jobs are:
Who are the top companies hiring for Reception Coordinator jobs? The top employers for Reception Coordinator jobs are:
What states have the most Reception Coordinator jobs? States with the most job openings for Reception Coordinator jobs include:
Reception Coordinator jobs near you
Infographic showing various Reception Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $38,189 per year, or $18.4 per hour.

Reception & Scheduling Coordinator

Roseville Area Chamber of Commerce

Roseville, CA • On-site

$20 - $24/hr

Other

Medical, Retirement, PTO

Posted 7 days ago

Job description

Reception & Scheduling Coordinator

Seasons Law P.C. is an award-winning estate planning law firm serving Northern California. We help families navigate some of life's most important moments—from creating estate plans to guiding loved ones through trust administration after the loss of a family member. Because many of our clients come to us during emotional and stressful times, we believe the first person they meet should make them feel welcomed, supported, and at ease.

We are seeking a Reception & Scheduling Coordinator to become the face and voice of our firm. This is much more than answering phones—you will play a vital role in creating an exceptional client experience while providing administrative support to our attorneys and legal team.

We are a close-knit, collaborative office that values compassion, professionalism, teamwork, and continuous learning. We offer competitive compensation, excellent benefits for full-time employees, and opportunities for growth and development. While we prefer to hire a full-time employee, we will consider part-time for an exceptionally qualified candidate.

An average day at the office may look like:

  • Competitive hourly pay ($20.00–$24.00 per hour, depending on experience)
  • Welcome clients with warmth and professionalism.
  • Answer and direct a high volume of incoming phone calls.
  • Schedule phone, video, and in-person appointments while managing calendars for multiple attorneys, including hearings, court appearances, client meetings, and deadlines.
  • Create and maintain both digital and paper client files, open new matters, perform conflicts checks, and keep records in accordance with firm procedures.
  • Draft routine correspondence and communicate with clients by email, phone, and through our secure client portal.
  • Process incoming and outgoing mail and deliveries.
  • Prepare conference rooms and provide a polished, welcoming office environment for clients.
  • Maintain organized reception, client, and employee areas.
  • Assist attorneys and staff with administrative projects and help manage workflow and upcoming deadlines.… and other tasks as needed

Our work environment is positive and supportive of team members. We foster opportunities for growth and development in each employee. We ask that you're flexible and willing to be a team player and assist with coverage, when needed. We prefer the engagement of a full-time employee but will consider part-time an option for a qualified applicant.

Qualities We're Looking For:

  • Has at least two years of experience in a client-facing, reception, administrative, hospitality, or professional office environment.
  • Loves working with people and naturally makes others feel comfortable.
  • Communicates professionally, clearly, and compassionately.
  • Is highly organized with exceptional attention to detail and strong multitasking skills.
  • Is dependable, proactive, and willing to take initiative.
  • Learns new technology and procedures quickly.
  • Maintains confidentiality and professionalism at all times.
  • Is flexible, adaptable, and enjoys being a collaborative team player.
  • Takes pride in creating an exceptional client experience from the first phone call through every interaction.

Preferred Qualifications

Legal experience is helpful but not required. Experience in estate planning, trust administration, or probate is a plus. We are happy to train the right candidate who demonstrates kindness, emotional intelligence, professionalism, and a genuine desire to help others.

Experience with Microsoft Office 365 (particularly Word, Excel, and Outlook), PDF editing software, and standard office equipment—including printers, copiers, scanners, postage systems, and Windows-based computers—is preferred.

Why Join Seasons Law?

We believe a positive work environment leads to exceptional service for our clients. Our team is supportive, respectful, and committed to helping one another succeed.

We offer:

  • Competitive hourly pay ($20.00–$24.00 per hour, depending on experience)
  • Office closes at 2:00 p.m. on Fridays
  • 401(k)
  • Group health insurance
  • Generous paid time off
  • Professional, collaborative office environment
  • Opportunities for growth and development

If you are someone who enjoys helping people and would take pride in being the first smile our clients see, we'd love to meet you.

Please send resume and cover letter to:

info@seasonslaw.com

Apply