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Quickbooks Payroll Jobs (NOW HIRING)

HeyMilo AI

Payroll Specialist (USA)

New York, NY · On-site

$25.75 - $35/hr

  • PTO

Working knowledge of a payroll or HRIS system such as ADP, Gusto, Paychex, QuickBooks Payroll, Dayforce, or Workday. OrangeHRM experience is a plus, not a requirement. * Solid grasp of US payroll ...

Regal Executive Search

Full Charge Bookkeeper

Phoenix, AZ · On-site

$47K - $63K/yr

Utilize Quickbooks payroll modules to input payroll data * Troubleshoot clients Quickbooks questions * Prepare bank, credit card and payroll reconciliations * Handle routine client questions and work ...

LHH US

Payroll Processing Administrator

Austin, TX

$35 - $38/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Experience with QuickBooks Payroll and/or similar payroll platforms. * Strong attention to detail and ability to handle confidential information. * Excellent communication and customer service skills.

LHH US

Payroll Processing Administrator

Austin, TX

$35 - $38/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Experience with QuickBooks Payroll and/or similar payroll platforms. * Strong attention to detail and ability to handle confidential information. * Excellent communication and customer service skills.

Energize Group

Staff Accountant

Wilmington, NC · Remote

$56K - $74K/yr

Maintain clean, up-to-date records in QuickBooks . * Payroll: Execute timely and accurate payroll for our fully remote team. * Data Integration: Utilize HighLevel and Google Suite to track financial ...

Slater Kavitt & Schultz LLP

STAFF ACCOUNTANT

Melville, NY · On-site

$56K - $74K/yr

Quickbooks, Payroll Taxes, Sales Tax and PTET preparation as well. We are a long established firm continuing to grow. We are looking for personable candidates with strong communication skills that ...

Paul Davis

Full Charge Bookkeeper

Manassas, VA · Hybrid

$46K - $62K/yr

Administer payroll setups, deductions, garnishments, and timekeeping coordination through QuickBooks Payroll and BambooHR. * Handle compliance matters including1099s, gross receipts taxes, business ...

Paul Davis

Full Charge Bookkeeper

Manassas, VA · Hybrid

$46K - $62K/yr

Administer payroll setups, deductions, garnishments, and timekeeping coordination through QuickBooks Payroll and BambooHR. * Handle compliance matters including1099s, gross receipts taxes, business ...

Slater Kavitt & Schultz LLP

STAFF ACCOUNTANT

Melville, NY · On-site

$56K - $74K/yr

Quickbooks, Payroll Taxes, Sales Tax and PTET preparation as well. We are a long established firm continuing to grow. We are looking for personable candidates with strong communication skills that ...

Paul Davis

Full Charge Bookkeeper

Manassas, VA · On-site

$75K - $80K/yr

Administer payroll setups, deductions, garnishments, and timekeeping coordination through QuickBooks Payroll and BambooHR. * Handle compliance matters including 1099s, gross receipts taxes, business ...

Regal Executive Search

Bookkeeper

Los Angeles, CA · On-site

  • Medical

  • Dental

  • Retirement

Must know QuickBooks, payroll taxes, and Microsoft Office. Datafaction experience preferable but not a requirement. Must have experience with bank rec, payroll, JEs, and credit card reconciliations.

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Quickbooks Payroll information

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How much do quickbooks payroll jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for quickbooks payroll in the United States is $25.75, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $31.25 per hour, depending on experience, location, and employer.

What is a QuickBooks Payroll?

A QuickBooks Payroll job typically involves managing payroll processing using QuickBooks software. Responsibilities may include setting up employee payroll, processing paychecks, calculating taxes, and ensuring compliance with payroll regulations. Professionals in this role may also handle direct deposits, prepare tax forms, and troubleshoot payroll-related issues. Strong attention to detail and familiarity with QuickBooks Payroll features are essential for success in this position.

What skills and qualifications are needed for QuickBooks Payroll?

To thrive in QuickBooks Payroll, you need strong bookkeeping and payroll processing skills, often supported by experience in accounting or finance. Familiarity with QuickBooks Payroll software and relevant certifications such as QuickBooks ProAdvisor or FPC/CPP are highly valued. Attention to detail, organizational skills, and effective communication are important for managing confidential data and coordinating with team members. These skills ensure accurate payroll processing, compliance with regulations, and smooth collaboration in a fast-paced business environment.

What are the main challenges faced when working in QuickBooks Payroll?

One of the main challenges in a QuickBooks Payroll position is ensuring the accuracy of payroll data and staying up to date with ever-changing tax regulations and compliance requirements. Professionals in this role must manage multiple employee records, benefits deductions, and deadlines, often working closely with HR and finance teams. Effective communication and problem-solving are essential, particularly when resolving discrepancies or answering employee inquiries. By mastering these challenges, you play a key role in supporting a company's financial well-being and employee satisfaction.

Is QuickBooks Payroll easy to learn?

QuickBooks Payroll is designed to be user-friendly for payroll specialists and accounting professionals, with an intuitive interface and step-by-step guidance. Basic knowledge of accounting and payroll concepts can help users learn the system more quickly, and training resources are available to assist new users. Overall, many users find it accessible for those with some familiarity with payroll processes.
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Quickbooks Payroll jobs near you
Infographic showing various Quickbooks Payroll job openings in the United States as of August 2026, with employment types broken down into 79% Full Time, 13% Part Time, 1% Temporary, and 7% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $53,566 per year, or $25.8 per hour.

Payroll Specialist (USA)

HeyMilo AI

New York, NY • On-site

$25.75 - $35/hr

Full-time

PTO

Posted 13 days ago

Job description

Type: Part-time contract, 5-15 hours/week, flexible schedule
HeyMilo builds AI interviewers that automate and improve hiring through conversational AI. We're a growing team with employees and contractors across the US and Canada, and we need someone who keeps our payroll accurate, compliant, and on time.
The Role
We're hiring a part-time Payroll Specialist to own payroll operations for our US team. You'll run payroll in OrangeHRM, our HRIS, keep employee records clean, handle filings and year-end reporting, and set the standard for how payroll should work here as we grow.
This is a hands-on role with real ownership. You'll work directly with our operations and finance leads, document our payroll processes as you build them, and be the person who catches the error before it hits a paycheck.
What you'll do
  • Run payroll in OrangeHRM: regular and off-cycle pay runs, new-hire setup, terminations and final pay, retro adjustments, and corrections
  • Maintain and audit employee records: compensation changes, PTO balances, benefits deductions, garnishments, and direct-deposit details
  • Keep us compliant: federal and multi-state withholding, FLSA overtime, garnishment orders, quarterly 941 filings, and year-end W-2 and 1099 reporting
  • Reconcile each pay run and resolve discrepancies before anything goes out
  • Document our payroll processes: what triggers each task, what gets checked, and how results are verified, so the playbook doesn't live only in your head
  • Define our internal quality bar: required outcomes, acceptable tolerances, and what counts as a material error versus a cosmetic one
  • Review payroll work for accuracy and flag exactly what went wrong and why when something slips

What we're looking for
  • 3+ years of hands-on US payroll experience, including payroll you personally ran within the last 12-18 months
  • Working knowledge of a payroll or HRIS system such as ADP, Gusto, Paychex, QuickBooks Payroll, Dayforce, or Workday. OrangeHRM experience is a plus, not a requirement.
  • Solid grasp of US payroll compliance: FLSA overtime, multi-state withholding, garnishments, quarterly filings, year-end reporting
  • Strong attention to detail and the ability to explain why you take each step
  • Comfortable working independently in a remote team and walking others through your process on screen shares
  • Reliable computer and a quiet workspace

Bonus
  • FPC or CPP certification (PayrollOrg)
  • Multi-state experience, especially states with local taxes such as PA, OH, and NY
  • Experience setting up payroll processes at a startup or small company
  • Payroll implementation, audit, or training experience

Details
  • Part-time contract with a flexible schedule you set around payroll deadlines
  • Competitive hourly rate
  • Direct exposure to how a fast-moving AI company runs its operations
  • NDA required

HeyMilo AI is an equal opportunity employer. We welcome applicants from all backgrounds and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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