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Diocesan Bookkeeper Jobs (NOW HIRING)

St Anne Catholic Church

Bookkeeper

Dixon, IL

$17.42 - $24.39/hr

Pastor Bookkeeping Process and pay invoices and file paid invoice copies. Post all accounting data ... Reconcile diocesan financial reports with parish QuickBooks program. Serve as resource person for ...

Catholic Diocese of Rockford

Bookkeeper

Dixon, IL · On-site

$17.42 - $24.39/hr

Pastor Bookkeeping · Process and pay invoices and file paid invoice copies. · Post all accounting ... diocesan accounting department for parish financial reports. · Reconcile diocesan financial ...

Catholic Diocese of Rockford

Bookkeeper

Dixon, IL · On-site

$17.42 - $24.39/hr

Pastor Bookkeeping • Process and pay invoices and file paid invoice copies. • Post all ... diocesan accounting department for parish financial reports. • Reconcile diocesan financial ...

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How much do diocesan bookkeeper jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for diocesan bookkeeper in the United States is $24.31, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.64 per hour, depending on experience, location, and employer.

What is a diocesan bookkeeper?

Diocesan bookkeepers are financial professionals responsible for maintaining accurate financial records for a Catholic diocese. They handle tasks such as recording transactions, preparing financial statements, managing budgets, and ensuring compliance with relevant accounting standards and church policies. Diocesan bookkeepers often work closely with parish staff, clergy, and diocesan leadership to oversee the proper handling of funds and assist with audits. Their role is essential in promoting transparency and accountability within the diocese's financial operations.

What skills and qualifications are needed to thrive as a diocesan bookkeeper?

To thrive as a Diocesan Bookkeeper, you need strong accounting knowledge, attention to detail, and experience in bookkeeping—often supported by a degree or certification in accounting or finance. Familiarity with accounting software such as QuickBooks, Microsoft Excel, and church-specific financial systems is typically required. Integrity, discretion, and effective communication are important soft skills for maintaining confidentiality and collaborating with clergy and staff. These skills ensure accurate financial records, compliance with regulations, and trustworthy stewardship of church resources.

What are common challenges faced by a diocesan bookkeeper, and how can they be managed?

A Diocesan Bookkeeper often manages multiple accounts and funding streams, which can involve tracking restricted and unrestricted donations, grants, and parish budgets. One common challenge is ensuring compliance with both diocesan policies and government regulations, such as IRS requirements for non-profits. Effective organization, attention to detail, and regular communication with parish staff and diocesan leadership are key to managing these responsibilities. Utilizing up-to-date accounting software and attending ongoing training can also help streamline processes and reduce errors.
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Diocesan Bookkeeper jobs near you
Infographic showing various Diocesan Bookkeeper job openings in the United States as of August 2026, with employment types broken down into 78% Full Time, 19% Part Time, 2% Temporary, and 1% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $50,573 per year, or $24.3 per hour.

Bookkeeper

Dixon, IL

St Anne Catholic Church
See more jobs at St Anne Catholic Churchexternal

$17.42 - $24.39/hr

Full-time

Re-posted 25 days ago

Job description

Description


Summary of Benefits 

Reports to: Pastor


Bookkeeping

Process and pay invoices and file paid invoice copies.

Post all accounting data into QuickBooks program.

Reconcile bank accounts monthly.

Prepare and submit data to diocesan accounting department for parish financial reports.

Reconcile diocesan financial reports with parish QuickBooks program.

Serve as resource person for Parish Finance Council; attend and prepare reports for quarterly Finance Council meetings; assist Pastor and Finance Council in the preparation of the annual budget. 

Enter school tuition and fees FACTS payments into QuickBooks.

Serve as liaison with diocesan offices.

Communicate donation information with parish secretary for posting in church bulletin.

Share school financial information with school Principal and Pastor.

Reconcile Mass Intention Journal with checking account annually, forwarding overage to diocesan office.

Produce and distribute annual donation statements for all parishioners giving over $500.00.

Collect W-9 forms and certificates of liability insurance from vendors.

Mail IRS forms 1096 & 1099 annually.

Submit W-2 information for priest(s) to the diocese.

Utilize the FACTS school tuition and enrollment database as needed.


Donations & Deposits

Tabulate automatic giving donations in QuickBooks.

Work with volunteer money counters in totaling weekly collections.

Process and take deposits for church and school to the bank.

Code deposits in QuickBooks accordingly.

File deposit paperwork and receipts in appropriate files.

Post and oversee volunteer posting of all envelope receipts and donations to the Parish Data System (PDS).

Process donor acknowledgement letters for qualified charitable distribution donations.

Reconcile school deposits with school administration's spreadsheet immediately after the deposit is made.

Work with school staff in Guardian Angel appeal mailing, donation tracking, public digital donor acknowledgement, and donor acknowledgement mailing.

Collect votive candle monies with parish Secretary.

Seek, submit, and maintain information for Walmart school grant.


Human Resources

Maintain employees' employment files.

Process new employee paperwork and employee termination paperwork; send paperwork to the appropriate diocesan departments.

Generate contracts for salaried staff and process accordingly.

Process end of calendar year accounting paperwork and submit to proper entities (i.e., federal government, state government, diocesan accounting department).

Tabulate employee vacation days, sick days, personal days, and paid personal time hours.

Process criminal background checks for employees and volunteers.

Communicate changes in employee handbook and diocesan policies to parish and school staff.


Miscellaneous

Prepare for diocesan audits; implement post-audit procedure changes.

Assist Principal in ISBE audit preparation.

Destroy old files according to the diocesan document retention schedule.

Attend semi-annual Business Managers' meetings. 


Payroll

Distribute parish and school employee timesheets; gather timesheets for processing.

Process payroll in Paylocity program.

Input payroll into QuickBooks.

File payroll paperwork.

Scan and email payroll figures to the diocesan accounting department.

Make Pastor and/or Principal aware of employee overtime.

Distribute paychecks and/or paycheck stubs.


Purchasing

Make purchases for parish office and Parish Buildings & Grounds Commission.

Requirements

Minimum of Associate degree in Business, related discipline, or equivalent experience.

Strong knowledge of QuickBooks and Microsoft Office applications.

Basic knowledge of accounting practices.

Demonstrate understanding, respect and support of the Catholic Church teaching, mission, and values.

Ability to work in a team environment and have a service mindset when working with others.

Able to identify issues and propose recommendations/solutions.

Can be trusted with highly confidential information.

Strong drive to achieve results.

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