Psychologist Secretary Jobs (NOW HIRING)

Job Title: School Psychologist Secretary

Primary Role
The School Psychologist Secretary provides clerical and administrative support to ensure timely and compliant evaluation processes for students. This role gathers referral information, monitors permissions, and tracks evaluation deadlines to support school psychologists. The Secretary prepares and proofs reports, coordinates case conferences, and manages data entry for rating scales. By maintaining accuracy, organization, and confidentiality, the School Psychologist Secretary helps ensure evaluations and case conferences are completed smoothly and within compliance requirements.

Key Accountabilities
Job Specific Responsibilities

• Gather referral information and maintain accurate documentation for evaluations.
• Monitor parent permission forms for evaluations and ensure required signatures are on file.
• Track and log evaluation timelines to ensure compliance with required deadlines.
• Prepare psychological reports for case conferences at least five days in advance.
• Proofread reports to ensure accuracy, clarity, and professional presentation.
• Enter data for rating scales and maintain organized evaluation records.

Industry
K-12 Education

Employment Type
Full-time

Reports To
Director of Special Education

Location
Office of Special Education

Collaboration and Communication

• Coordinate with building principals or designees to schedule case conferences.
• Communicate with staff, parents, and psychologists to ensure evaluation and conference processes run smoothly.

• Provide timely updates to school psychologists regarding referral status, evaluation progress, and required documentation.

Professional Standards, Growth, and Compliance

• Ensure psychologist reviews are completed within 10 days of referral in compliance with state timelines.
• Maintain confidentiality and professionalism in handling sensitive student records and communications.
• Follow district and state requirements for data entry, reporting, and documentation.

• Demonstrate accuracy, organization, and timeliness in all clerical and administrative responsibilities.

Competencies

Technology Systems

• State Supported IEP System
• Student Information System
• Google Workspace
• Microsoft Office Tools

• On-line Database for Rating Scales

Interpersonal Skills

• Communication & Listening Skills
• Collaboration & Teamwork
• Adaptability & Flexibility
• Conflict Resolution
• Professionalism & Reliability
• Self-control Under Pressure

• Empathy 

Qualifications

• High School diploma or GED
• Experience in an office setting preferred

Physical Demands

• Lifting Occasional (30 minutes 2.5 hours/day)- up to 25 lbs.
• Pushing/Pulling - Occasional (30 minutes 2.5 hours/day) - up to 25 lbs.
• Sitting Frequent (2.5 - 5.25 hours/day)
• Standing Frequent (2.5 - 5.25 hours/day)
• Walking - Frequent (2.5 - 5.25 hours/day)
• Bending/Stooping (at waist) - Infrequent (Less than 30 minutes/day)
• Squat/Crouch/Kneeling/Crawling - Infrequent (Less than 30 minutes/day)
• Overhead work - Infrequent (Less than 30 minutes/day)
• Driving - Occasional (30 minutes 2.5 hours/day)
• Climbing ladders - Infrequent (Less than 30 minutes/day)
• Additional Activities or Use of Tools: Copiers, printers, computer

Other Duties
Perform other related duties as assigned to support the efficient operation of the office of special education and special education services.

The faculty and staff of Vincennes Community School Corporation are committed to high expectations and high standards. In partnership with our community, we provide a safe, supportive, and innovative learning environment where every student is valued, challenged, and prepared for future success. We believe in fostering lifelong learning, embracing diversity, and equipping students to be confident, productive members of society.

Vincennes Community School Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.