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Project Coordinator Scheduler Jobs (NOW HIRING)

Mid-Pacific Institute

Project Coordinator

Honolulu, HI · On-site

$23 - $31.25/hr

Maintain project schedules, timelines, milestone trackers, task lists, and follow-up items under ... Communication and Issue Escalation * Serve as a coordination point for routine project ...

Weather Built Homes LLC

Project Coordinator

Vancouver, WA · On-site

$25 - $34/hr

Paid time off Project Coordinator We are hiring a Project Coordinator to help manage job ordering ... Coordinate job scheduling with the production and installation teams. * Track job progress from ...

Mid-Pacific Institute

Project Coordinator

Honolulu, HI · On-site

$23 - $31.25/hr

Maintain project schedules, timelines, milestone trackers, task lists, and follow-up items under ... Communication and Issue Escalation * Serve as a coordination point for routine project ...

Actalent

Project Coordinator

Minneapolis, MN · On-site +1

Project Coordinator - Plymouth, MN The Project Coordinator role supports the successful delivery of ... This position coordinates schedules, documentation, training, and stakeholder communications while ...

NEXCOMHQ

PROJECT COORDINATOR

Virginia Beach, VA · On-site

$48K - $64K/yr

... coordinating schedules, tracking progress, and facilitating communication between stakeholders. - Provides support in organizing and executing project plans to ensure alignment with business ...

NEXCOM

PROJECT COORDINATOR

Virginia Beach, VA · On-site +1

... coordinating schedules, tracking progress, and facilitating communication between stakeholders. - Provides support in organizing and executing project plans to ensure alignment with business ...

Pavago

Project Coordinator

Schedule and coordinate project meetings * Prepare agendas and ensure clarity on objectives * Track ... Project coordination * Project management support * Operations roles * Experience with project ...

Spy Ego Media

Project Coordinator

Havre, MT · On-site

Scheduling & Coordination: Work with project managers, crew members, clients, and internal departments to assist in the creation of project schedules. Resolve scheduling conflicts and resource ...

Spy Ego Media LLC

Project Coordinator

Havre, MT · Hybrid

Scheduling & Coordination: Work with project managers, crew members, clients, and internal departments to assist in the creation of project schedules. Resolve scheduling conflicts and resource ...

Spy Ego Media LLC

Project Coordinator

Havre, MT · On-site

$65K - $85K/yr

Scheduling & Coordination: Work with project managers, crew members, clients, and internal departments to assist in the creation of project schedules. Resolve scheduling conflicts and resource ...

Rimkus

Project Coordinator

Houston, TX · On-site

This includes coordinating schedules, tracking project milestones, organizing and maintaining records, and ensuring timely completion of deliverables. The role also involves supporting data ...

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All JobsProject Scheduler JobsProject Coordinator Scheduler Jobs

Project Coordinator Scheduler information

See salary details

$38.5K

$115.7K

$144K

How much do project coordinator scheduler jobs pay per year?

As of Jul 23, 2026, the average yearly pay for project coordinator scheduler in the United States is $115,711.00, according to ZipRecruiter salary data. Most workers in this role earn between $97,500.00 and $143,000.00 per year, depending on experience, location, and employer.

Are project schedulers in demand?

Project coordinators and schedulers are in demand across various industries such as construction, IT, and manufacturing due to the need for effective project planning and management. Strong skills in scheduling tools like Microsoft Project or Primavera, along with certifications such as PMP, can enhance job prospects in this field.

What does a project scheduler do?

A project coordinator scheduler is responsible for developing and maintaining project schedules, coordinating tasks, and ensuring deadlines are met. They use scheduling tools like Microsoft Project or Primavera and work closely with team members to track progress and adjust timelines as needed.

How does a Project Coordinator Scheduler typically collaborate with project managers and other team members to ensure timelines are met?

A Project Coordinator Scheduler works closely with project managers, team leads, and stakeholders to develop, update, and track project schedules. They facilitate regular meetings to review progress, identify potential delays, and adjust timelines as needed. Effective communication and proactive follow-ups are essential, as the scheduler often serves as the central point for coordinating tasks and ensuring everyone is aligned with project milestones. This collaboration helps anticipate challenges early and keeps the project on track.

What are Project Coordinator Schedulers?

Project Coordinator Schedulers are professionals responsible for organizing, planning, and managing project schedules to ensure timely completion of tasks. They coordinate between different teams and stakeholders, track project progress, and update schedules as needed. Their role often includes using project management software, identifying potential delays, and helping the project manager maintain workflow efficiency. By keeping everyone aligned on deadlines and deliverables, they play a crucial part in the success of projects.

What are the key skills and qualifications needed to thrive as a Project Coordinator Scheduler, and why are they important?

To thrive as a Project Coordinator Scheduler, you need strong organizational skills, attention to detail, and experience in project management, often supported by a relevant degree or certification like PMP or CAPM. Familiarity with scheduling software such as Microsoft Project, Primavera P6, or Smartsheet is typically required. Excellent communication, teamwork, and problem-solving abilities are crucial for managing timelines and coordinating among stakeholders. These skills ensure projects stay on track, deadlines are met, and resources are efficiently allocated for successful project delivery.

How do I become a project scheduler?

To become a project scheduler, you typically need a bachelor's degree in a related field such as project management, engineering, or business. Gaining experience with project management tools like Microsoft Project or Primavera and obtaining certifications such as PMP or CAPM can improve job prospects. Strong organizational, communication, and time management skills are essential for success in this role.

What is the difference between Project Coordinator Scheduler vs Project Scheduler?

AspectProject Coordinator SchedulerProject Scheduler
Primary RoleAssists in planning, coordinating, and updating project schedules under supervisionDevelops, analyzes, and maintains detailed project schedules independently
CertificationsOften requires PMP, CAPM, or scheduling software certificationsTypically requires Primavera P6, MS Project, or similar scheduling certifications
Work EnvironmentOffice-based, supporting project teams across industriesOffice or field-based, focusing on project timeline management
Employer UsageCommon in construction, engineering, and IT projectsUsed in construction, manufacturing, and engineering sectors

The Project Coordinator Scheduler assists with project scheduling tasks and supports project teams, often under supervision. In contrast, the Project Scheduler independently develops and manages detailed project schedules. Both roles require similar certifications and are used across industries like construction and engineering, but the Project Scheduler typically has more responsibility for schedule creation and analysis.

More about Project Coordinator Scheduler jobs
What cities are hiring for Project Coordinator Scheduler jobs? Cities with the most Project Coordinator Scheduler job openings:
What states have the most Project Coordinator Scheduler jobs? States with the most job openings for Project Coordinator Scheduler jobs include:
What job categories do people searching Project Coordinator Scheduler jobs look for? The top searched job categories for Project Coordinator Scheduler jobs are:
Project Coordinator Scheduler jobs near you
Infographic showing various Project Coordinator Scheduler job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $115,711 per year, or $55.6 per hour.
Project Coordinator

Project Coordinator

Michigan Office Environments

Kalamazoo, MI • On-site

$18 - $25/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 12 days ago

Job description

Benefits:
  • 401(k)
  • Employee discounts
  • Health insurance
  • Paid time off
  • 401(k) matching
  • Dental insurance

Position Title: Project Coordinator 
Department: Operations
Reports To: Director, Design & Operations 
FLSA Status: Exempt
Employment Type: Full-Time
Compensation is commensurate with experience
POSITION SUMMARYThe Project Coordinator & Scheduler is responsible for managing the end-to-end coordination of commercial furniture projects from order placement through delivery and installation. This role serves as the primary liaison between sales, vendors, installation teams, and customers to ensure projects are executed on time, within budget, and to the highest quality standards. The ideal candidate thrives in a fast-paced environment, has exceptional organizational skills, and can manage multiple projects simultaneously while maintaining meticulous attention to detail.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Project Coordination (40%)
•       Coordinate all aspects of furniture projects from order acknowledgment through final installation
•       Review orders for accuracy, completeness, and compliance with customer specifications
•       Create and maintain detailed project timelines with clear milestones and deliverables
•       Track purchase orders with manufacturers (Haworth, Steelcase, Herman Miller, etc.) and monitor production status
•       Manage customer expectations regarding project timelines, delivery schedules, and any potential delays
•       Coordinate with sales team to clarify specifications, resolve discrepancies, and address change orders
•       Prepare and distribute internal project status reports to stakeholders
•       Conduct pre-installation site visits to verify space readiness, access requirements, and logistics
•       Coordinate freight scheduling and receiving at warehouse facility
•       Manage project documentation including purchase orders, shipping documents, and installation instructions
Scheduling & Logistics (30%)
•       Develop and maintain master installation schedule balancing customer requirements and crew availability
•       Schedule delivery and installation dates with customers, confirming access, parking, and site requirements
•       Coordinate with installation crews to assign projects based on scope, complexity, and team capabilities
•       Schedule pre-installation meetings with customers to review project scope, timelines, and expectations
•       Arrange freight delivery appointments with carriers and coordinate receiving at warehouse
•       Optimize installation crew schedules to maximize efficiency and minimize downtime
•       Proactively identify and resolve scheduling conflicts before they impact customers
•       Maintain calendar system for all project-related activities and milestones
•       Coordinate punch list items and schedule follow-up visits to complete outstanding work
Vendor & Customer Communication (20%)
•       Serve as primary point of contact for customers during project execution phase
•       Communicate order status updates, shipping confirmations, and delivery schedules to customers
•       Track orders with manufacturer representatives and escalate delays or issues
•       Resolve shipping discrepancies, damaged goods claims, and missing items with vendors
•       Coordinate with freight carriers regarding shipping schedules and delivery requirements
•       Process and track warranty claims with manufacturers
•       Respond to customer inquiries regarding project status within 24 hours
•       Document all customer and vendor communications in project management system
Quality Control & Problem Resolution (10%)
•       Inspect received merchandise for damage, defects, or discrepancies against purchase orders
•       Document and photograph any shipping damage or missing items immediately upon receipt
•       Coordinate repair or replacement of damaged/defective products with manufacturers
•       Ensure all furniture meets specifications before scheduling installation
•       Review installation quality with crews and address any workmanship concerns
•       Manage punch list completion and ensure customer satisfaction before project closeout
•       Identify recurring issues and recommend process improvements to management
•       Maintain quality standards aligned with manufacturer specifications and company policies
Administrative Support
•       Maintain accurate project files including contracts, purchase orders, change orders, and correspondence
•       Update project management system with real-time status updates and milestone completions
•       Prepare installation work orders with complete product details, site information, and special instructions
•       Track project expenses and flag budget variances to sales and management
•       Generate customer invoices upon project completion and coordinate with accounting
•       Maintain organized digital and physical filing systems for all project documentation
•       Assist with month-end reporting on project status, installation metrics, and outstanding items