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Project Administrative Assistant Jobs in Appleton, WI

Wells

ADMINISTRATIVE ASSISTANT

Valders, WI

$18 - $24.25/hr

Support various departments with project coordination and completion, including gathering ... Provide general administrative support across departments, assisting with clerical needs and ...

Wisconsin

Administrative Assistant III

Oshkosh, WI

$20/hr

Administrative Assistant III Job Category: University Staff Employment Type: Regular Job Profile ... special projects as requestedby UBO and Executive Assistant II 10. Distribute mail to staff ...

CCI Systems, Inc.

Administrative Assistant I

Appleton, WI · On-site

$17.50 - $23.75/hr

We are seeking an Administrative Assistant who all CCI departments by handling a variety of ongoing ... Interaction includes peers, project coordinators, project managers, customers, vendors, etc. taking ...

Muza Sheet Metal

Project Coordinator

Oshkosh, WI · On-site

Work experience in an administrative, assistant, or project management role, preferred. Associates Degree in business or a construction-related field acceptable in lieu of related work experience.

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Project Administrative Assistant information

See Appleton, WI salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Jul 16, 2026, the average hourly pay for project administrative assistant in Appleton, WI is $23.06, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.25 per hour, depending on experience, location, and employer.

What are Project Administrative Assistants?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a Project Administrative Assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What qualifications do you need to be a project administrator?

A project administrative assistant typically needs a high school diploma or equivalent, with many roles preferring an associate's or bachelor's degree in business, management, or related fields. Strong organizational, communication, and computer skills, along with proficiency in project management tools like Microsoft Office or specialized software, are essential. Relevant experience in administrative support or project coordination can also be beneficial.

What does a project administrative assistant do?

A project administrative assistant provides support to project teams by handling tasks such as scheduling meetings, preparing reports, maintaining project documentation, and coordinating communication among team members. They often use tools like Microsoft Office and project management software to ensure smooth project operations and meet deadlines.

Is a project administrator an entry level job?

A project administrative assistant is often considered an entry-level position that requires basic organizational and communication skills. It typically involves supporting project managers with tasks like scheduling, documentation, and coordination, and may require familiarity with project management tools. Experience levels can vary depending on the organization and project complexity.

How does a Project Administrative Assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative assistants, especially those supporting C-level executives or working in specialized industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer salaries exceeding $70,000 annually depending on location and organization size.
What are popular job titles related to Project Administrative Assistant jobs in Appleton, WI? For Project Administrative Assistant jobs in Appleton, WI, the most frequently searched job titles are:
What job categories do people searching Project Administrative Assistant jobs in Appleton, WI look for? The top searched job categories for Project Administrative Assistant jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Project Administrative Assistant jobs? Cities near Appleton, WI with the most Project Administrative Assistant job openings:
Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Appleton, WI as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,973 per year, or $23.1 per hour.
Administrative Assistant - Charleston

Administrative Assistant - Charleston

Amteck, LLC

Appleton, WI • On-site

$17.50 - $23.75/hr

Full-time

PTO

This job post has expired today. Applications are no longer accepted.

Amteck rating

6.9

Company rating: 6.9 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

Primary Role:

The Administrative Assistant based in Charleston, SC supports the local office as well as site activities at construction projects. They service a vital role in the overall organization and administrative functions of the Amteck teams located on various construction sites. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills.

Responsibilities which will vary depending on the job site:

  • Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site
  • Works with the Recruiting, site, and customer team to maintain WWID's on the Intel site, and schedule training for incoming employees
  • Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy
  • Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box
  • Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions
  • Assist with other general administrative duties as needed

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