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Project Administrative Assistant Jobs in Appleton, WI

Actalent

Project Coordinator

Neenah, WI

$22 - $28/hr

This role combines project coordination with administrative and office management responsibilities ... * Assist in building and improving simple workflows to streamline office and project processes.

Actalent

Project Coordinator

Neenah, WI

$22 - $28/hr

This role combines project coordination with administrative and office management responsibilities ... * Assist in building and improving simple workflows to streamline office and project processes.

Faith Technologies

Project Coordinator

Menasha, WI · On-site

Associate Degree Experience: 3 to 6 months of administrative experience or Education: High School ... May assist General Superintendent with staffing coordination. * Creates and maintains large job ...

TEKsystems

Administrative Support Specialist

De Pere, WI · Remote

$19 - $25/hr

Partner with HRIS, Total Rewards, and HR team members to ensure accurate data management * Assist ... Excellent organizational and time management skills Why Join This Project? * Gain exposure to a ...

TEKsystems

Administrative Support Specialist

De Pere, WI · Remote

$19 - $25/hr

Partner with HRIS, Total Rewards, and HR team members to ensure accurate data management * Assist ... Excellent organizational and time management skills Why Join This Project? * Gain exposure to a ...

Carepool

Healthcare Project Coordinator

Appleton, WI · On-site

... with administrative duties, like maintaining project documentation. To succeed in this role, you ... Assign tasks to internal teams and assist with schedule management * Make sure that clients' needs ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Appleton, WI

Project Administrative Assistant information

See Appleton, WI salary details

$13

$23

$34

How much do project administrative assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for project administrative assistant in Appleton, WI is $23.06, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $26.25 per hour, depending on experience, location, and employer.

What are Project Administrative Assistants?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a Project Administrative Assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What qualifications do you need to be a project administrator?

A project administrative assistant typically needs a high school diploma or equivalent, with many roles preferring an associate's or bachelor's degree in business, management, or related fields. Strong organizational, communication, and computer skills, along with proficiency in project management tools like Microsoft Office or specialized software, are essential. Relevant experience in administrative support or project coordination can also be beneficial.

What does a project administrative assistant do?

A project administrative assistant provides support to project teams by handling tasks such as scheduling meetings, preparing reports, maintaining project documentation, and coordinating communication among team members. They often use tools like Microsoft Office and project management software to ensure smooth project operations and meet deadlines.

Is a project administrator an entry level job?

A project administrative assistant is often considered an entry-level position that requires basic organizational and communication skills. It typically involves supporting project managers with tasks like scheduling, documentation, and coordination, and may require familiarity with project management tools. Experience levels can vary depending on the organization and project complexity.

How does a Project Administrative Assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What is the highest paying administrative assistant job?

The highest paying administrative assistant roles are often executive assistants or senior administrative assistants, especially those supporting C-level executives or working in specialized industries like finance, law, or technology. These positions typically require advanced skills, certifications, and experience, and can offer salaries exceeding $70,000 annually depending on location and organization size.
What are popular job titles related to Project Administrative Assistant jobs in Appleton, WI? For Project Administrative Assistant jobs in Appleton, WI, the most frequently searched job titles are:
What job categories do people searching Project Administrative Assistant jobs in Appleton, WI look for? The top searched job categories for Project Administrative Assistant jobs in Appleton, WI are:
What cities near Appleton, WI are hiring for Project Administrative Assistant jobs? Cities near Appleton, WI with the most Project Administrative Assistant job openings:
Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Appleton, WI as of July 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,973 per year, or $23.1 per hour.
Commercial Roofing Sales & Project Support

Commercial Roofing Sales & Project Support

Royalty Roofing USA

Appleton, WI • On-site

$18 - $25/hr

Full-time

Re-posted 4 days ago

Job description

Commercial Roofing Sales & Project Support Coordinator – Nasi Roofing

Key Duties & Responsibilities

Sales Support

  • Assist Commercial Roofing Sales with proposal preparation, bid packages, and customer follow-up as directed.
  • Track leads, opportunities, and pending bids within the CRM system.
  • Support estimating and pre-construction activities by organizing project information and gathering required documents as requested.

Project Management Support

  • Assist Commercial Project Managers with daily project coordination and administrative tasks.
  • Work with Expeditor to track project items in CRM as needed
  • Help ensure projects are compliant with company processes, safety standards, and documentation requirements.
  • Support job costing and project tracking by entering and maintaining accurate information.

CRM & Administrative Responsibilities

  • Maintain accurate and up-to-date records in the company CRM system.
  • Enter and update customer information, sales activities, project notes, and follow-up tasks.
  • Upload contracts, photos, proposals, permits, and project documentation into job files and CRM platforms.
  • Organize and maintain electronic filing systems for commercial roofing projects.
  • Prepare reports for sales and project management teams as requested.
  • Assist with invoice processing, purchase orders, and other administrative functions as needed.
  • Ensure all project documentation is complete, accurate, and properly archived.


General Expectations

  • Demonstrate strong organizational skills and attention to detail.
  • Manage multiple projects and priorities in a fast-paced environment.
  • Maintain confidentiality of customer and company information.
  • Support continuous improvement of sales, project management, and administrative processes.

Preferred Skills & Qualifications

  • Experience in commercial roofing, construction, project coordination, or administrative support preferred.
  • Strong proficiency with CRM software, Microsoft Office, and cloud-based file management systems.
  • Excellent communication, organizational, and time-management skills.
  • Ability to work independently and collaboratively with sales and operations teams.
  • Strong attention to detail and ability to prioritize tasks effectively.

Apply