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Project Administrative Assistant Jobs in Wisconsin

Thrivent

Administrative Assistant

Oshkosh, WI · On-site

$18/hr

Support administrative projects, practice programs, and processing functions as needed * Assist Financial Advisors with preparation and follow-up for client meetings * Schedule client meetings on ...

Worthington Enterprises

Administrative Assistant

Chilton, WI · On-site

$18.50 - $25/hr

The Administrative Assistant provides direct administrative support to the Operations Manager and ... Coordinates miscellaneous plant and leadership projects by organizing information, tracking ...

Wisconsin

THRIVE Administrative Assistant

Madison, WI

$28/hr

This position will primarily support the THRIVE HQ, with some additional support for cross-cutting projects across the three RISE initiatives. The administrative assistant will organize and manage ...

Dashiell Corportaion

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

Projects * Careers * News * Contact Home - Company Job Opportunities My Account Openings >> Administrative Assistant Administrative Assistant Summary Title: Administrative Assistant ID: 8576 ...

Intertek

Administrative Assistant

Waukesha, WI · On-site

$16.25 - $22/hr

Administrative Assistant - Waukesha, WI Intertek, a leading provider of quality and safety ... Ability to plan, organize, and complete a variety of projects within established standards ...

ICONMA

Administrative Assistant

Marinette, WI · On-site

$16.50 - $22.25/hr

Consulting (Project Delivery, SOW), etc. Our Staff Members Our in-house team offers a broad range ... Administrative Assistant Location: Marinette, WI Duration: 4-5 months Description: This ...

Pratt Industries

Administrative Assistant

Beloit, WI · On-site

$17 - $23/hr

Provide administrative support to various functional areas including Accounting, Human Resources, and Site Leadership. Assist with special projects, do candidate phone screens, schedule appointments ...

Lawrence University

Administrative Assistant II

Appleton, WI · On-site

$17.50 - $23.75/hr

Make vehicle reservations for off-campus class projects/field trips and prepare any necessary ... A minimum of two years prior administrative assistant/clerical experience. Proficient in Microsoft ...

Lawrence University

Administrative Assistant II

Appleton, WI · On-site

$17.50 - $23.75/hr

Make vehicle reservations for off-campus class projects/field trips and prepare any necessary ... A minimum of two years prior administrative assistant/clerical experience. Proficient in Microsoft ...

Pratt Industries

Administrative Assistant

Beloit, WI

$17 - $23/hr

Provide administrative support to various functional areas including Accounting, Human Resources, and Site Leadership. Assist with special projects, do candidate phone screens, schedule appointments ...

State of Wisconsin

Administrative Assistant

Madison, WI · On-site

$17/hr

... Administrative Assistant to join our office. This position is a non-benefits position working o ... Maintain the reception area to project a professional image. Customer Service Provide outstanding ...

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All JobsProject Administrative JobsProject Administrative Assistant JobsProject Administrative Assistant Jobs in Wisconsin

Project Administrative Assistant information

See Wisconsin salary details

$14

$23

$35

How much do project administrative assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for project administrative assistant in Wisconsin is $23.86, according to ZipRecruiter salary data. Most workers in this role earn between $19.42 and $27.16 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.
What are popular job titles related to Project Administrative Assistant jobs in Wisconsin? For Project Administrative Assistant jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Project Administrative Assistant jobs in Wisconsin look for? The top searched job categories for Project Administrative Assistant jobs in Wisconsin are:
What cities in Wisconsin are hiring for Project Administrative Assistant jobs? Cities in Wisconsin with the most Project Administrative Assistant job openings:
Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 85% Full Time, 11% Part Time, and 4% Contract. Highlights an 86% Physical, 5% Hybrid, and 9% Remote job distribution, with an average salary of $49,626 per year, or $23.9 per hour.

Administrative Assistant

Thrivent Financial

Oshkosh, WI

$18/hr

Part-time

Retirement, PTO

Posted 19 days ago

Thrivent rating

8.8

Company rating: 8.8 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

Job description

Summary

Apex Financial Group is an independent financial services practice of Thrivent, a faith-based, not-for-profit financial services organization serving approximately 2.6 million members. As a Fortune 500 organization and the nation's largest fraternal benefit society, Thrivent exists to help others achieve financial clarity and live more generous lives.
Apex Financial Group began in 2008 as Thrivent's West Shore Team in Manitowoc, Wisconsin, and became Apex Financial Group in 2019. Today, Apex has multiple branch locations and a well-rounded team dedicated to serving clients, supporting the community, and helping members navigate their financial futures with care and purpose. Our operations team includes Member Care, Wealth Management, Marketing and Events, and Business Support.
Job Summary
The Administrative Assistant provides front desk and administrative support for Apex Financial Group and plays an important role in creating a professional, welcoming, and organized client experience. This position supports the daily operations of the practice through client communication, scheduling, office coordination, data entry, and administrative project support.
The ideal candidate is friendly, detail-oriented, dependable, and able to manage multiple priorities while maintaining accuracy and confidentiality. This role is well suited for someone who enjoys supporting a team, serving clients, and helping office operations run smoothly. The Administrative Assistant reports to and is employed by Apex Financial Group/Psalm121 LLC.
This is an on-site position in Oshkosh. Working 30-35 hours a week during standard office hours. Compensation is $18/hr. Benefits include: 401(k) with a 3% employer non-elective contribution, Bonuses, Paid time off, Parental leave, flexibility, Paid holidays, Floating holiday, & Paid licensing.

Job Description

Position Roles/Responsibilities/Accountabilities

  • Greet clients and visitors in a professional and welcoming manner
  • Answer incoming phone calls and respond to requests for information
  • Process incoming and outgoing mail and assist with general office correspondence
  • Maintain office supplies and support the professional appearance of shared office areas
  • Update CRM and contact management systems with accurate client information and preferences
  • Input checks received into the blotter and client posting sheets
  • Prepare routine correspondence, reports, and special projects
  • Support administrative projects, practice programs, and processing functions as needed
  • Assist Financial Advisors with preparation and follow-up for client meetings
  • Schedule client meetings on behalf of the practice's Financial Advisors to support client-facing activity
  • Provide backup support for non-licensed tasks as needed
  • Complete other duties as assigned

Position Qualifications

  • Strong verbal and written communication skills
  • Proficiency with Microsoft programs, including Word, Excel, SharePoint, and OneDrive
  • Ability to maintain confidentiality and handle sensitive information with integrity
  • Strong problem-solving and organizational skills
  • Ability to manage multiple priorities while maintaining accuracy and high-quality work
  • Previous administrative or office support experience preferred

Competencies

  • Planning/Organizing
  • Customer Focus
  • Communication
  • Interpersonal Skills
  • Teamwork and Collaboration
  • Adaptability/Flexibility

External/Internal Dependencies

  • Must be able to work with all roles of Apex Financial Group
  • Must be able to represent the organization in work with external clients
  • Must be able to cultivate and maintain relationships with outside organizations

As part of Apex Financial Group's recruiting/hiring/contracting process, a verification of a candidate's background will be made to complete the hiring/contracting process. In addition, fingerprints will be taken for submission to the Federal Bureau of Investigation for review against nationwide fingerprint records.

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