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Project Accounting Assistant Jobs (NOW HIRING)

Rivencore US, Inc.

Accounting Assistant

Norfolk, VA

$18.75 - $24.75/hr

Support project accounting and contract administration activities as needed. * Assist with month-end and year-end closing activities. * Perform general administrative and accounting duties as ...

Posted today

CFS

Project Accountant

Gahanna, OH

$45K - $55K/yr

Support month-end close processes related to project accounting * Assist with accounts payable and receivable related to assigned projects * Maintain organized and accurate financial records ...

CFS

Project Accountant

Gahanna, OH · On-site

$45K - $55K/yr

Support month-end close processes related to project accounting * Assist with accounts payable and receivable related to assigned projects * Maintain organized and accurate financial records ...

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Accounting Assistant - Commercial Construction

Farmers Branch, TX · On-site

$40K - $60K/yr

Support project managers and accounting teams with invoice tracking and financial documentation. * Maintain organized records for audits, project closeouts, and reporting requirements. * Assist with ...

Kimley-Horn

Accounting Assistant

San Antonio, TX

$17.25 - $22.50/hr

Kimley-Horn is looking for an Accounting Assistant to join our growing regional Project Accounting ... Support Project Accountants with business-related tasks for both internal and external client ...

Kimley-Horn

Accounting Assistant

San Antonio, TX · On-site

$17.50 - $23/hr

Support Project Accountants with business-related tasks for both internal and external client ... Electronic contract and document management * Assist with other general accounting support ...

Kimley-Horn

Accounting Assistant

San Antonio, TX · On-site

$17.25 - $22.50/hr

Support Project Accountants with business-related tasks for both internal and external client ... Electronic contract and document management * Assist with other general accounting support ...

Kimley-Horn

Accounting Assistant

San Antonio, TX

$17.50 - $23/hr

Support Project Accountants with business-related tasks for both internal and external client ... Electronic contract and document management * Assist with other general accounting support ...

CFS

Accounting Assistant

Boston, MA

$50K - $60K/yr

Helping with Accounts Receivable Manager with AR projects * Customer service functions, helping tenants with questions Background Expected of the Accounting Assistant: * 2+ year(s) in an ...

HDR

Accounting Assistant

Charlotte, NC · On-site

$19 - $25/hr

In the role of Accounting Assistant, we'll count on you to: Enter and process vendor invoices ... Maintain accurate and organized project accounting files. Perform other accounting and ...

Posted today

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Project Accounting Assistant information

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$12

$22

$30

How much do project accounting assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for project accounting assistant in the United States is $22.08, according to ZipRecruiter salary data. Most workers in this role earn between $18.75 and $24.52 per hour, depending on experience, location, and employer.

Do you need a CPA to be a project accountant?

A project accounting assistant typically does not need a CPA license, as the role focuses on supporting project financials, budgeting, and reporting. Relevant skills include proficiency in accounting software and understanding of project management principles; a CPA may be required for more senior or specialized accounting positions. Certification requirements vary by employer and job level.

How does a Project Accounting Assistant typically collaborate with project managers and other team members?

Project Accounting Assistants work closely with project managers, engineers, and other administrative staff to ensure accurate financial tracking and reporting for ongoing projects. They regularly communicate with project managers to gather expense data, verify invoices, and clarify budget discrepancies. Their role often involves coordinating with different departments to collect necessary documentation and maintain up-to-date records, making teamwork and clear communication essential for success. This collaborative environment helps ensure projects stay on budget and financial processes run smoothly.

Can you make $500,000 a year as an accountant?

Project accounting assistants typically earn lower salaries than senior or specialized accountants, with annual pay often ranging from $50,000 to $80,000. Earning $500,000 annually generally requires advanced roles such as senior accountants, financial managers, or executives with extensive experience, certifications, and responsibilities. Achieving such a high income in accounting is uncommon and usually involves leadership positions or working in high-paying industries or firms.

Is project accounting a stressful job?

Project accounting assistants often work in fast-paced environments where accuracy and deadlines are important, which can contribute to stress. However, the level of stress varies depending on workload, organization, and experience, and developing strong organizational skills can help manage pressure.

What does an accounting assistant do?

An accounting assistant supports the accounting or finance department by performing tasks such as data entry, invoicing, processing payments, reconciling accounts, and maintaining financial records. They often use accounting software like QuickBooks or Excel and may assist with preparing reports or supporting audits.

What are Project Accounting Assistants?

Project Accounting Assistants are professionals who support the financial management of specific projects within an organization. They help track project budgets, process invoices, monitor expenses, and ensure financial records are accurate and up-to-date. By assisting project managers and accountants, they help keep projects on track financially and ensure compliance with company policies and regulations. Their work is essential for successful project delivery and financial transparency.

What is the difference between Project Accounting Assistant vs Project Coordinator?

AspectProject Accounting AssistantProject Coordinator
Primary FocusFinancial tracking, invoicing, and budget management for projectsProject planning, scheduling, and team coordination
Required SkillsBasic accounting, data entry, familiarity with financial softwareCommunication, organization, time management
Work EnvironmentFinance or accounting departments within project-driven industriesProject sites, offices, or client locations
CertificationsBookkeeping or accounting certifications often preferredProject management certifications beneficial but not mandatory

While both roles support project success, the Project Accounting Assistant primarily handles financial tasks, whereas the Project Coordinator focuses on overall project organization and communication. Understanding these differences helps employers and job seekers align skills with job requirements effectively.

What are the key skills and qualifications needed to thrive as a Project Accounting Assistant, and why are they important?

To thrive as a Project Accounting Assistant, you need a solid understanding of basic accounting principles, attention to detail, and typically an associate’s degree in accounting or a related field. Familiarity with accounting software like QuickBooks or SAP, as well as proficiency in Excel, is often required. Strong organizational skills, clear communication, and the ability to work collaboratively are valuable soft skills in this role. These competencies ensure accurate financial tracking, efficient support of project managers, and smooth project operations.
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Project Accounting Assistant jobs near you
Infographic showing various Project Accounting Assistant job openings in the United States as of July 2026, with employment types broken down into 86% Full Time, 8% Part Time, 1% Temporary, and 5% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $45,928 per year, or $22.1 per hour.
Project Accounting Assistant

Project Accounting Assistant

NK Architects

Morristown, NJ • On-site

$55K - $65K/yr

Full-time

Posted 21 days ago

Job description

About NK Architects:
Founded in 1972, NK is a regional firm with offices in New Jersey, New York City and Pennsylvania, and a staff of approximately 95 employees working with clients throughout the country. We value diversity, equity and inclusion and strive to foster a workplace that mirrors the communities in which we work. We build lasting relationships that create sustainable value - for our clients, for ourselves and for our communities.
At NK Architects, we partner with mission-driven organizations who are committed to serving their communities. Our purpose: empowering healthcare providers, educators, and allied organizations to leverage design in pursuit of individual and collective wellbeing.
With our integrated team of architects, interior designers, planners, and engineers, we advocate for the people who are served by the spaces we design. We engage with our clients on a personal level, as both institutions and people, so we can help them do better what they do best.
We know our clients take their work personally. We do too.
NK Architects is an Equal Opportunity Employer
Candidates must be eligible to work in the United States. No sponsorship can be provided.
More information at www.nkarchitects.com
Project Accounting Assistant at NK Architects
We are seeking a forward-thinking Project Accounting Assistant with a background in accounting and an interest in technology and process automation. The Project Accounting Assistant supports the Project Accountant and Project Managers by handling administrative and financial coordination for projects within Deltek Vantagepoint. This role functions as a project operations and financial integrity partner, enabling accurate billing, reliable reporting, and disciplined project execution. By bridging Finance, Project Management, and Operations, the position reduces risk, improves data quality, accelerates billing cycles, and enables PM's more time to focus on technical aspects of their projects.
This position is part of the Finance Department and reports into the Project Accountant. Training will be provided.
This is a full-time hybrid position, in line with NK's current office policy, a minimum of 3 days in the office, 2 days working remotely. Office policy is subject to change. During peak times, such as month end, quarter end, and year end there may be a need for overtime. The position is located at NK Architects NJ office, 95 Washington Street, Morristown NJ, 07960. Parking and Public transportation are available.
Duties and Responsibilities:
Key responsibilities include, but are not limited to:
Project Setup & Close Out
  • Serve as a key partner to Project Accountants and Project Managers by ensuring accurate, compliant setup of projects in Deltek Vantagepoint, including contract fees structured by phase and task to support forecasting, billing accuracy, and financial reporting.
  • Collaborate with Project Managers to establish and validate consultant budgets, helping align project scope, cost controls, and profitability targets.
  • Drive disciplined project initiation and closeout by owning checklist-based reviews, confirming all contractual, financial, and documentation requirements are met to support audits and reporting.
  • Maintain high-quality project data and records, strengthening data reliability across Finance and Operations.

Project Workplan and Performance Monitoring
  • Proactively update project and phase status throughout the lifecycle to ensure real-time visibility into project health.
  • Support PMs in managing workplans by updating hours, budgets, and task structures, helping teams identify variances early and adjust resources accordingly.
  • Produce and distribute standardized project status and workplan reports, enabling informed decision-making and consistent project oversight.

Billing Readiness
  • Play a central role in monthly billing readiness, ensuring all required documentation, approvals, and contract requirements are met prior to invoicing for both project and ASR contracts.
  • Coordinate consultant invoice tracking, review routing, and approval follow-ups to prevent billing delays and cost overruns.
  • Partner with internal stakeholders to keep billing cycles on schedule, reducing revenue leakage and administrative bottlenecks.
  • Assist with the processing and distribution of monthly invoices
  • Assist with completion of post billing reporting required to accompany invoices

Quality Control, Risk Identification & Cross-Functional Reporting
  • Perform post-billing and ongoing project reviews / audits to ensure project financials are complete, accurate, and aligned with contractual terms.
  • Collaborate with operations and finance to identify risks, discrepancies, or process gaps and support timely resolution.
  • Ensure project documentation and status are audit-ready, organized and easily accessible.
  • Assist with AR reports, graphs and dashboards to track AR KPI's for project managers and leadership team

Time & Resource Management
  • Assist in the coordination of weekly timeline approvals to ensure accurate labor reporting and billing alignment.
  • Process time corrections and reallocations prior to billing to improve revenue accuracy.
  • Support time analysis for ASR preparation, contributing to transparent reporting and margin protection.

Administrative Support & Communication
  • Maintain well-organized project folders and assist with project-related emails and communication.
  • Act as a helpful connection point between project teams, Finance, Operations, and consultants to keep information moving smoothly.
  • Share updates and reminders with stakeholders to ensure tasks stay on schedule.

Additional Ad hoc tasks as requested
Required Skills/Abilities:
  • Strong computer skills a must, intermediate in Excel and Word
  • Well organized and able to prioritize and self-manage workload
  • Strong written and verbal communication skills
  • Experience in Architectural or Engineering firm a plus
  • Experience working within ERP systems and accounting software
  • Have a professional approach, attention to detail and respectful of deadlines
  • Works well in a team environment
  • Growth oriented and open to constructive feedback

Education and Experience:
  • Minimum college graduate Accounting, Finance, Business Administration, or related field
  • Minimum 3-5 years of full-time work experience
  • Prior industry experience or experience in small to mid-size firm a plus
  • Experience with Deltek Vision or Deltek Vantagepoint a preference

Supervisory Responsibilities:
  • None

Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.

Apply