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Program Office Manager Jobs (NOW HIRING)

The Jewish Board

Office Manager

Far Rockaway, NY · On-site

The Office Manager supports the program by actively understanding, using and updating internal and external applications and systems. The Office Manager enters required data, tracks and monitors ...

The Jewish Board

Office Manager

Queens, NY · On-site

$25.27/hr

The Office Manager supports the program by actively understanding, using and updating internal and external applications and systems. The Office Manager enters required data, tracks and monitors ...

Kids Dental Brands

Office Manager

Wilmington, NC

$25/hr

Office Manager - Smile Straight Ortho (Wilmington) Whether you're a seasoned office manager ready ... Wellness Program - Incentive-based wellness initiatives to support your physical and mental health ...

Kids Dental Brands

Office Manager

Wilmington, NC · On-site

$25/hr

Office Manager - Smile Straight Ortho (Wilmington) Whether youre a seasoned office manager ready to ... Wellness Program - Incentive-based wellness initiatives to support your physical and mental health ...

Uncommon Schools

Office Manager

New York, NY

$21.90 - $23.27/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... Financial Planning * 403(b) retirement savings program + employer match * Paid leave of absence ...

Uncommon Schools

Office Manager

Newark, NJ · On-site

$20.34 - $22/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... New Jersey Pension program * Paid leave of absence options (parental, medical, disability, etc.

Uncommon Schools

Office Manager

New York, NY · On-site

$21.90 - $23.27/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... Financial Planning * 403(b) retirement savings program + employer match * Paid leave of absence ...

Summit Medical Center

OFFICE MANAGER

Douglas, WY · On-site

Description The Office Manager - Behavioral Health Department is responsible for overseeing all ... grant and program reporting, including significant data entry and data quality oversight.

Uncommon Schools

Office Manager

Rochester, NY

$15.50 - $16.65/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... Financial Planning * 403(b) retirement savings program + employer match * Paid leave of absence ...

CL Visual INC

Office Manager

Copiague, NY · On-site

$25 - $60K/hr

The Office Manager will play a pivotal role in managing the day-to-day operations of our office ... Coordinate employee training and development programs. * Assist in maintaining compliance with ...

Vetcelerator

Office Manager

El Dorado Hills, CA

$70K - $75K/yr

Experience and Skill in Managing Programs, Practices, Procedures, and Methods * Excellent writing skills (grammar, punctuation, composition) and intermediate to advanced skills using Microsoft Office ...

AdvantageTrust

Office Manager

Cape Girardeau, MO

HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years. Job Summary and Qualifications The Office Manager serves as a ...

Uncommon Schools

Office Manager

Newark, NJ

$20.34 - $22/hr

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ... New Jersey Pension program * Paid leave of absence options (parental, medical, disability, etc.

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Program Office Manager information

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$38.5K

$107.5K

$157K

How much do program office manager jobs pay per year?

As of Jun 1, 2026, the average yearly pay for program office manager in the United States is $107,460.00, according to ZipRecruiter salary data. Most workers in this role earn between $79,500.00 and $132,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Program Office Manager, and why are they important?

To thrive as a Program Office Manager, you need strong project management skills, organizational expertise, and a relevant bachelor's degree, often with experience in program coordination. Familiarity with project management software (such as MS Project or Asana), budgeting tools, and sometimes certifications like PMP are typically required. Exceptional communication, leadership, and problem-solving abilities help you manage teams and navigate complex organizational structures. These skills and qualities are crucial for ensuring program objectives are met efficiently and stakeholders are kept aligned throughout project lifecycles.

How does a Program Office Manager typically collaborate with cross-functional teams to ensure project success?

A Program Office Manager plays a central role in coordinating between various departments, such as finance, operations, and project management, to align goals and streamline communication. They facilitate regular meetings, maintain project documentation, and ensure that all stakeholders are informed about timelines, risks, and progress. Effective collaboration often involves resolving conflicts, managing resource allocation, and providing guidance on best practices. This cross-functional teamwork helps drive projects to successful completion while maintaining quality and adherence to organizational objectives.

What are Program Office Managers?

Program Office Managers are professionals responsible for coordinating and overseeing the administrative and operational functions of a program or project office within an organization. They ensure that projects align with strategic objectives, manage resources, monitor progress, handle budgets, and facilitate communication among stakeholders. Program Office Managers often implement best practices, maintain documentation, and support project managers in achieving successful outcomes. Their role is crucial for ensuring that complex programs run smoothly and achieve their goals on time and within budget.

What is the difference between Program Office Manager vs Project Coordinator?

AspectProgram Office ManagerProject Coordinator
CredentialsTypically requires a bachelor's degree in business, management, or related field; certifications like PMP or PgMP are commonUsually holds a bachelor's degree; certifications like CAPM or PMP are beneficial but not mandatory
Work EnvironmentOversees multiple projects within a program, often in corporate or government settingsSupports project teams by coordinating tasks, schedules, and resources
Employer & Industry UsageUsed in organizations managing complex, multi-project initiatives across industries like IT, construction, and governmentCommon in project teams across various industries, including IT, healthcare, and marketing

The Program Office Manager focuses on overseeing multiple projects within a program, ensuring strategic alignment and resource management. In contrast, the Project Coordinator handles day-to-day project tasks, supporting project managers and teams. Both roles require strong organizational skills, but the Program Office Manager has a broader scope and strategic responsibilities.

More about Program Office Manager jobs
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What states have the most Program Office Manager jobs? States with the most job openings for Program Office Manager jobs include:
What job categories do people searching Program Office Manager jobs look for? The top searched job categories for Program Office Manager jobs are:
Program Office Manager jobs near you
Office Manager

Office Manager

The Jewish Board

Far Rockaway, NY • On-site

Full-time

Posted 29 days ago

Job description

PURPOSE:
The Jewish Board's Adult Residential Division supports adults with serious and persistent mental illness to live in the community with as much independence as possible. Using a non-judgmental, harm-reduction approach, staff model and guide residents to create and meet personalized recovery goals, develop independent living skills, and live in a healthy and secure manner. Our work is guided by principles that underscore the critical importance of stable housing, use a culturally competent and anti-racist lens, and respect the dignity and legitimacy of each individual's journey.
POSITION OVERVIEW:
The Jewish Board Adult Residential Services division depends on the Office Manager to perform a variety of program administrative and operation's needs.
The Office Manager supports the program by actively understanding, using and updating internal and external applications and systems. The Office Manager enters required data, tracks and monitors outcomes, and providing alerts and reminders to programs staff ensuring program information is accurately maintained and up to date at all times. The Office Manager works closely with the Program Director, Assistant Program Director and Residence Manager to ensure the program is consistent and timely with administrative and operational requirements.
The Office Manager also works directly with clients assisting with entitlement applications and follow up, timely OTDA applications, completing forms and agreements related to program fee and rent payments with clients.
The Office Manager Position requires consistent knowledge and utilization with systems including Tableau, Avatar, Foothold, Sysaid, Intaact, Alltrac, Microsoft Teams and Zoom.
KEY JOB DUTIES:
Office Management Duties
  • Answer Incoming phone calls and answer office doorbell as needed.
  • Maintains office equipment, with Program Director approval and requests repair and replacements as needed.
  • Coordinates with JB Facilities department to ensure office emergency evacuation, fire safety and first aid plans are up to date and distributed to staff.
Client Services Support Duties
  • CAIRS - enters and maintains all relevant information for all program clients
  • CAPS - enter and maintains all relevant information for all program clients
  • Avatar Bed Assignments - enters data and maintain real time information. Crosswalk census tableau dashboard for accuracy.
  • Avatar - Enter client Medicaid numbers and track monthly
  • Complete Fee Agreements and Supported Housing Utility Worksheets upon admission, upon income changes and annually for all clients.
  • Entitlements - supports case management and clients with entitlement applications and follow up needs.
  • DMH programs - Coordinate completion of LOS reports with Program Director, Track and alert LOS report due dates.
  • Supports program providing lease status, apartment bed assignment and apartment status coordination with Real Estate and Fiscal Department as needed.
Fiscal Support Duties
  • Program Fee/ Rent Collection - tracking arrears, provide monthly nonpayment alerts
  • PNA Management - liaison with Fiscal department and entitlement staff. Request, process, track and client personal needs, food and clothing allowances.
  • Monitor, distribute, reconcile and replenish program petty cash. Ensure program credit cards are securely locked in program safe.
  • Track program OTPS spending in excel reflecting Fiscal Year budget, provide alerts to PD if program is overspending
  • Previews monthly Apartment Treatment program Medicaid Billing Review
  • Previews monthly Supported Housing and CR/SRO Medicaid billing services
  • Alerts programs of monthly billing services discrepancies.
  • Liaisons with Fiscal Department and program regarding billing concerns and changes.
Procurement Duties
  • With Program Director approval, orders furniture, equipment and office and program supplies, prioritizing timely client admissions.
  • Uses Intaact system for all purchases and serve as liaison with procurement department
Data Entry Duties
  • HUD Programs - Foothold Data timely entry as required, liaison with HMIS Administrator
  • Monthly Walkthrough completion Tracking and Alerts
  • Complete Walkthrough Follow Up Forms at least weekly.
  • Ensures program Vacancy Status Reports are maintained and up to date at all times.
  • Submits Sysaid Tickets and Follow Up as needed
  • Submit all Intaact purchase orders, serve as program liaison with procurement.
  • Avatar - enters bed assignments in real time and maintains up to date roster information, including current apartment information.
Tracking and Monitoring Duties
  • Tracks Tableau for Sysaid ticket updates weekly and coordinates with Residence Manager on outstanding repairs and Sysaid tickets needing to be closed.
  • Tracks JDrive for client rent/program fee arrears monthly and alerts Program Director and Assistant Program Director of missed rent and program fee payments.
  • Apartment Treatment Programs - tracks Avatar and Tableau for active initial and Annual PARS. Alerts Program Director and Assistant Program Director of missing and outdated PARS.
  • Track monthly and Alerts program on missing LPHA and PARS assessments.
  • Avatar tracking and alerts - next of kin, emergency contact, updated client telephone numbers, Occupancy Agreements
  • Other duties as assigned.
Fundamental Competencies
The successful candidate will demonstrate the following:
Knowledge and Attributes
  • The ability to develop and maintain collaborative relationships and interface with division wide program staff.
  • Ability to create charts including run charts, graphs
  • Ability to meet deadlines in fast pace environment
  • Knowledge of Supportive Housing systems and resources.
  • Compassion for individuals with serious mental illness, substance use disorders, a history of trauma, and/or homelessness and the services that support stability and independent living
  • Compassion and respect for vulnerable individuals.
  • Openness to approaching the work through an anti-racist lens, engaging in continuous learning, and putting that learning into practice to support our diverse resident population.
  • The ability to stay calm in a variety of situations, some of which may be stressful.
  • Patience and empathy for individuals on their journey to recovery.
  • Understanding of supportive housing as an evidence based housing model for people living with serious mental illness.
Skills
  • Communication: Conveys information clearly and concisely, both verbally and in writing; practices active listening; engages colleagues respectfully.
  • Self-sufficiency and initiative: Assesses, initiates, and completes tasks independently; contributes to the organization's mission and division's goals; researches and pursues professional development opportunities.
  • Interpersonal relations: Demonstrates cultural sensitivity, interacts with colleagues and professionally and respectfully.
  • Problem-solving: Analyzes situations objectively, generates or researches solutions independently
  • Quality assurance: Attends to detail, follows standard operating procedures.
  • Teamwork: Works collaboratively with team, acts as a mentor to colleagues, takes appropriate action on constructive feedback.
  • Organizational skills: Manages time effectively; respects deadlines; prioritizes multiple, emerging, and complex demands; demonstrates flexibility.
  • Good judgement: Manages risk and ensures accuracy and efficiency, recognizes and acts on situations requiring intervention by a supervisor or higher authority.
EDUCATIONAL / TRAINING REQUIRED:
  • Associates Degree with 2 years' experience or HS diploma with 5 years' experience.
  • A minimum of two years' experience working with human services programs, preferably experience in Supportive Housing.
COMPUTER SKILLS REQUIRED:
  • Ability and experience in using electronic systems for tracking data and outcomes
  • PowerPoint
  • Electronic Health Records
  • Excel
  • Outlook
  • Microsoft Teams and Zoom
WORK ENVIRONMENT / PHYSICAL EFFORT
  • This is an Onsite position

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