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Program Coordinator Jobs in Madison, WI (NOW HIRING)

Outrider Foundation

Program Associate

Madison, WI · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

Event Coordinator Event planning and project management are big parts of this job. Each year, we organize conferences and training for journalists in our issue areas. The Program Associate helps run ...

UW Health

Registered Nurse (RN) - Vaccination

Madison, WI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Relocation assistance may be available for qualified applicants Be part of something remarkable Come grow your nursing career as a RN - Clinical Program Coordinator at the John Wall Drive-Thru Clinic.

Madison-Kipp Corporation

Program Manager

Madison, WI · On-site

Responsible for the coordination and dissemination of account/program related activities. Participate as part of a cross-functional team to effectively manage assigned accounts/programs in such a ...

Wisconsin

Medical Program Assistant (MPA)

Madison, WI · On-site

$26/hr

  • Retirement

  • PTO

Medical Program Assistant Job Summary: The BerbeeWalsh Department of Emergency Medicine at the ... This role coordinates communications, schedules meetings and events, manages calendars and ...

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Program Coordinator information

See Madison, WI salary details

$28.7K

$55.4K

$95.7K

How much do program coordinator jobs pay per year?

As of Aug 15, 2026, the average yearly pay for program coordinator in Madison, WI is $55,394.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,300.00 and $62,500.00 per year, depending on experience, location, and employer.

What are some common challenges program coordinators face when managing multiple projects simultaneously?

Program Coordinators often juggle several projects at once, which can lead to challenges such as balancing competing priorities, managing tight deadlines, and ensuring effective communication among stakeholders. Staying organized is critical, as the role requires tracking various timelines, budgets, and deliverables. Utilizing project management tools and maintaining clear documentation can help streamline processes and minimize potential bottlenecks. Regular check-ins with team members and proactive problem-solving are also key strategies for handling these challenges successfully.

What does a program coordinator do?

A Program Coordinator is responsible for organizing, planning, and managing various aspects of programs within an organization. They work closely with teams to ensure programs are executed effectively, tasks are on schedule, and goals are met. Their duties often include coordinating logistics, tracking progress, managing budgets, and communicating with stakeholders. Program Coordinators also help evaluate program success and identify areas for improvement. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a program coordinator, and why are they important?

To thrive as a Program Coordinator, you need strong organizational, project management, and communication skills, typically supported by a bachelor's degree in a relevant field. Familiarity with project management software, budgeting tools, and data tracking systems is often required. Exceptional interpersonal skills, adaptability, and attention to detail help Program Coordinators manage multiple priorities and foster collaboration. These capabilities are crucial for ensuring that programs run smoothly, meet objectives, and deliver positive outcomes.
More about Program Coordinator jobs

What are the most commonly searched types of Program jobs in Madison, WI?

The most popular types of Program jobs in Madison, WI are:

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For Program Coordinator jobs in Madison, WI, the most frequently searched job titles are:

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Cities near Madison, WI with the most Program Coordinator job openings:

Program Coordinator jobs near you
Infographic showing various Program Coordinator job openings in Madison, WI as of August 2026, with employment types broken down into 50% Full Time, and 50% Part Time. Highlights an 100% In-person job distribution, with an average salary of $55,394 per year, or $26.6 per hour.

Program Associate

Outrider Foundation

Madison, WI • On-site

Other

Medical, Dental, Vision, Retirement

Re-posted 20 days ago

Job description

Outrider Foundation is hiring a Program Associate to coordinate events and build fundraising infrastructure. You will plan media training sessions and conferences, manage communications, and seek new partners and co-funders to expand our impact.


We are in the early phases of building a formal fund development program to expand our work supporting journalism and storytelling about nuclear threats and climate change. The Program Associate will be key to helping Outrider thrive by building strong relationships with sponsors, funding partners, like-minded foundations, and major-gift donors.


Event Coordinator

Event planning and project management are big parts of this job. Each year, we organize conferences and training for journalists in our issue areas. The Program Associate helps run these programs, handles outreach and communication with speakers and guests, and works with our team and partners to manage logistics. Duties include managing catering and hotel logistics, preparing event spaces, setting up and taking down event materials, and coordinating programs in collaboration with the CEO and Chief Climate Officer.


Development Associate

Another important part of this job is researching and finding foundations that could help fund journalism projects and reporting fellowships. Outrider’s fellowship program partners with organizations such as The New York Times, TIME magazine, Science Friday, The Guardian, Inside Climate News, Vox, CNN, and the Associated Press to support investigative reporting and analysis. Duties include researching and identifying prospective donors, engaging new and existing funders, and working closely with the CEO to secure partnerships and co-funding for Outrider programs.


We want someone self-motivated, creative, and able to manage multiple projects simultaneously. You should be organized, comfortable using cloud-based project management tools, and able to work well both remotely and in person. We value team players who can also work independently.


The ideal candidate cares about Outrider’s mission, understands philanthropy, and is experienced in event planning. Familiarity with advancement programming, alum/donor relations, stewardship, and engagement would be a plus.


Specific duties include:


Programmatic

  • Event training, coordination, and materials preparation
  • Event coordination and management, including negotiating vendor rates
  • Events development and project planning (virtual and in-person)
  • Scheduling meetings/travel for Outrider events and programs


Fundraising

  • Identifying prospective donors and developing ways to engage future funders
  • Outreach and engagement with co-funders and prospects to secure funding
  • Coordinating advancement meetings for the CEO and Chief Climate Officer
  • Managing and maintaining a database and CRM management


Administrative

  • Board meeting planning and materials preparations
  • Preparing grant reports and proposals, and annual impact reports
  • Coordinating payments and documentation with the front office


Role Requirements

  • Background in event planning, philanthropy, journalism, communications, public relations, public policy, science communications, or related fields.
  • Experience in planning and executing various communications initiatives that meet or exceed goals and impact an organization.
  • Excellent project management skills and experience overseeing/collaborating with vendors and partners.
  • Communication and content skills, including writing, editing, proofreading, and verbal skills, with the ability to articulate complex topics into easily understandable content and messaging for various audiences.
  • Proficient knowledge of Google Workspace, Microsoft Office Suite, social media, CRM and CMS, and email marketing platforms.


Featured benefits

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • 401(k)

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