Operations Program Coordinator Jobs in Madison, WI

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Job Category:
Academic Staff
Employment Type:
Regular
Job Profile:
Research Program Coordinator
Job Summary:
The Research Program Coordinator will coordinate research projects for Dr. Earlise Ward's research team at the Department of Family Medicine and Community Health. Ward's Community Wellness Initiative (ComWell) conducts community engaged mental health research focused on underserved groups. Dr. Ward and her research team also collaborate with researchers at the Carbone Cancer Center and the Center for Healthy Minds. The Research Program Coordinator will work directly with study team members, collaborators, stakeholders and underrepresented racial and ethnic minority research participants to ensure that all study objectives are met. This position requires excellent administrative, organizational, written communication and interpersonal skills, cultural humility, as well as independence in planning, organizing and implementation. Work schedules may include evenings and weekends based on operational needs and position expectations.
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.
Must provide a valid driver's license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre-hire Driver Authorization Check. See https://businessservices.wisc.edu/managing-risk/driver-authorization-and-insurance/driver-authorization/#become-authorized-driver (click on "Become an authorized driver;" then click on "Required criteria").
Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration

• Ability to work independently and take initiative on tasks and/or projects
• Ability to consistently maintain a high level of attention to detail and demonstrate organizational skills
• Ability to communicate effectively, both verbal and written
• Ability to prioritize and manage multiple projects
• Knowledge of research confidentiality and privacy issues

Key Job Responsibilities:

• Coordinates the daily activities and contracts related to one or more research program

• Plans, develops and implements processes and protocols to support research aims

• Assists in the development, coordination, and facilitation of trainings and workshops for internal and external audiences to disseminate research program development and information

• Monitors program budget (s) and approves unit expenditures

• Interacts with study participants and community engaged stakeholders, conducts data collection, and monitors participants throughout study

• Serves as a unit liaison and subject matter expert among internal and external stakeholder groups, collaborates across disciplines and functional areas, provides program information, and promotes the accomplishments and developments of scholars and research initiatives

• Develops policies, procedures, and institutional agreements on behalf of the program

Department:
School of Medicine and Public Health, Department of Family Medicine and Community Health, Dr. Earlise Ward Research Program
The Department of Family Medicine and Community Health (DFMCH) at the University of Wisconsin is a leading clinical department within the School of Medicine and Public Health. DFMCH is dedicated to advancing patient care, education, and research. Our 18 clinics provide primary care to more than 170,000 patients, yielding over 375,000 patient visits annually. Each year, we train more than 160 residents (at sponsored and academic partner sites) and 300 medical students. Learn more: https://www.fammed.wisc.edu/.
Compensation:
The starting salary for the position is $67,413 annually; but is negotiable based on experience and qualifications.
Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and SMPH Faculty /Academic Staff Benefits Flyer 2026.
Required Qualifications:

• Experience coordinating complex research projects. Preference will be given to experience in community engaged research and outreach, with public/community health, and/or mental health.
• Experience collaborating with study team members, collaborators, community stakeholders and research participants using community engaged processes
• Knowledge of the Institutional Review Board (IRB) and experience with grant funding and budgets

Preferred Qualifications:

• Familiarity with University of Wisconsin-Madison research administration systems, institutional policies, and procedures related to human subjects research, budgeting, and project operations.
• Experience with REDCap database or other research database and data quality management

Education:
Bachelor's Degree preferred; focus in psychology or sociology preferred
How to Apply:
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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.
Important: The application has only one attachment field. Upload the following documents in that field, either as a single combined file or as multiple files in the same upload area. Failure to submit the required documents will result in no longer being considered for the position.
• Cover letter required
• Resume
Your cover letter should address how your training and experience aligns with the required and preferred qualifications listed above. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.
University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work.
The department will not be able to support a request for a J-1 waiver. If you choose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.
Contact Information:
Paige Steinert, paige.steinert@fammed.wisc.edu, 608-890-1740
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
The University of Wisconsin-Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.
To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.
Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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